Forms, Policies & Procedures

Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.
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Forms, Policies and Procedures (85 Entries)
Form: Safety
Summary Report of Radioactive Material Use Aboard R/V Hugh R. Sharp
Form

Summary Report of Radioactive Material Use Aboard R/V Hugh R. Sharp

This form deals with Radiation Safety. Please review the form carefully to determine its applicability in your research, as well as the entity that governs this particular form. For questions regarding safety concerns and regulations, please visit UD’s EHS (Environmental Health and Safety) or review the policies and procedures in the Safety Section of this page.

Report for the use of radioactive material while aboard the R/V Hugh R. Sharp.

 

Form Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Download Form Open Form

Procedure: Safety
Transportation and Shipment of Biological Materials
Procedure

Transportation and Shipment of Biological Materials

The goal of the University of Delaware is to ensure the safe transportation of biological materials while complying with all applicable regulations. These shipments may be regulated by the Department of Transportation (DOT), the International Air Transport Association (IATA), and the Centers for Disease Control and Prevention (CDC). International shipments may also necessitate importation or exportation requirements such as permits for the shipments. Below are resources to perform these shipments.

RESOURCES:

Questions regarding shipment or transportation issues may be addressed to Krista Murray or call 831-1433

 

Procedure Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Procedure Source Open Procedure



Policy: Safety
Underground Storage Tank Management
Policy

Underground Storage Tank Management

  1. PURPOSE
    To ensure the management of Underground Storage Tanks (USTs) at the University is conducted in compliance with Federal and State Underground Storage Tank Regulations (7 Del. Code Chapter 74, 40CFR280), NFPA, BOCA, City of Newark and other applicable codes.
  2. DEFINITIONS FOR PURPOSES OF THIS POLICY
    1. OWNER – Facilities Management Department
    2. OPERATOR – The University Department overseeing dispensing of product from the tank.
    3. “UNDERGROUND STORAGE TANK” or “UST” means any one or combination of tanks (containment vessels), including underground pipes connected thereto, which is used to contain an accumulation of regulated substances, and the volume of which, including the volume of underground pipes connected thereto, is 10 percent or more beneath the surface of the ground. Such term does not include any:
      1. Septic tank;
      2. Pipeline facility (including gathering lines) regulated under:
        1. The Natural Gas Pipeline Safety Act of 1968 (49 U.S.C. App. 1671, et seq.), or
        2. The Hazardous Liquid Pipeline Safety Act of 1979 (49 U.S. C. App. 2001, et seq.), or
        3. Which is an intrastate pipeline facility regulated under state laws comparable to the provisions of the law referred to in paragraph B(1) or (2) of this definition;
      3. Surface impoundment, pit, pond, or lagoon;
      4. Storm water or wastewater collection system;
      5. Flow through process tank;
      6. Liquid trap or associated gathering lines directly related to oil or gas production and gathering operations; or
      7. Storage tank situated in an underground area (such as a basement, cellar, mineworking, drift, shaft, or tunnel) if the storage tank is situated upon or above the surface of the floor.
      8. The term “underground storage tank” or “UST” does not include any pipes connected to any tank which is described in Subsections A through G of this definition.
    4. “UNDERGROUND STORAGE TANK SYSTEM” OR “UST SYSTEM” means an underground storage tank (containment vessel), connected underground piping and its associated ancillary equipment, and containment system, if any.
  3. SCOPE
    This policy applies to all University underground storage tanks and underground storage tank systems containing motor fuels, heating oils, waste products, and other regulated products.
  4. POLICY
    1. General Requirements
      1. The Department of Environmental Health and Safety shall be responsible for program development and implementation.
      2. The Department of Environmental Health and Safety shall conduct audits of owners/operators activities.
      3. The Department of Facilities Operations and Maintenance shall be responsible for the routine maintenance of all underground storage tanks.
      4. Before initiating the modification, retrofitting, or installation of any underground storage tank, departments shall involve the Department of Occupational Health and Safety in the project development.
      5. The Department of Environmental Health and Safety shall maintain permanent files for all records required under the applicable regulations and University programs covered under this policy.
    2. New Tank Installations
      1. Facilities Operations and Maintenance and/or Facilities Planning and Construction shall investigate other options such as natural gas, electric or double walled above ground tanks whenever possible. Underground storage tanks shall only be installed when they are determined to be essential.
      2. All new installations shall incorporate all applicable requirements of the Federal and State Underground Storage Tank Regulations, NFPA, BOCA, City of Newark, and other applicable codes.
      3. Plans for all new installations shall be submitted to the Department of Environmental Health and Safety for review prior to construction.
      4. Notification of the Department of Natural Resources and Environmental Control shall be made through the Department of Environmental Health and Safety.
    3. Existing Tanks
      1. Operators are responsible for conducting daily inventory readings for each gasoline tank. This information shall be recorded on a weekly inventory sheet provided by the Department of Environmental Health and Safety. Completed sheets shall be forwarded to the Department of Environmental Health and Safety before the end of the next week.
      2. Double-walled heating oil tanks and associated piping shall have the interstitial spaces monitored monthly by Facilities to check for leaks or infiltration of water. Automatic tank and line gauging systems, maintained in good working order, may also be used to monitor the interstitial spaces in lieu of the interstitial monitoring. Detailed records of monitoring must be documented and maintained by Facilities Operations and Maintenance.
      3. Operators shall notify the Department of Environmental Health and Safety concerning inventory discrepancies as outlined in the guidance document for completing inventory sheets.
      4. All tanks must be inspected and documented per the most recent version of the University’s Spill Prevention Control and Countermeasures Plan (SPCC Plan).
      5. Facilities Management shall be responsible for maintaining the physical integrity of all underground storage tanks and underground storage tank systems.
      6. Retrofits required by State and Federal Underground Storage Tank Regulations shall be the responsibility of Facilities Management.
      7. Notification of the Department of Natural Resources and Environmental Control concerning retrofits shall be made through the Department of Environmental Health and Safety.
      8. The Department of Environmental Health and Safety shall be notified one month prior to any proposed transfer of ownership of a underground storage tank or underground storage tank system.
    4. Abandonment/Closure of Underground Storage Tanks
      1. The Department of Environmental Health and Safety shall be responsible for coordinating the abandonment/closure of all underground storage tanks and/or underground storage tank systems.
      2. Notification of the Department of Natural Resources and Environmental Control regarding abandonment/closure shall be made through the Department of Environmental Health and Safety.
    5. Spills/Releases
      1. Owners shall notify the Department of Environmental Health and Safety immediately upon knowledge of any release of product from an underground storage tank or underground storage tank system.
      2. Notification of the Department of Natural Resources and Environmental Control regarding spills/releases shall be made through the Department of Environmental Health and Safety.
      3. The Department of Environmental Health and Safety shall be responsible for the coordination of all soil remediation activities following the release of a product from an underground storage tank or underground storage tank system.
    6. Financial Assurance

      Financial Assurance provisions required by regulation for potential remediation from spills/releases shall be the responsibility of the Director of Risk Management.

    7. Exceptions

      Exceptions to this policy shall only be made by the Director, Department of Environmental Health and Safety.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-39

ORIGINATION DATE: February 28, 1989

REVISION DATE(S):

April 1, 1996; January 12, 2006

Policy Source Open Policy



Policy: Safety
Use of Pipettes
Policy

Use of Pipettes

  1. PURPOSE
    To establish a policy for use of pipettes.
  2. POLICY
    A variety of hazardous material are used in University laboratories, both for teaching and for research, and student, faculty, and staff exposure to such material should be kept at a minimum. Oral pipetting — suction by mouth or blowing through pipettes — is one of the most common means of exposure to hazardous materials. Oral pipetting, including oral pipetting for the purpose of starting siphons, is strictly prohibited at the University. Pipetting shall be done with a mechanical pipetting or siphoning device.

    Requests for exemption shall be submitted in writing to the Department of Environmental Health and Safety for Review.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-25

ORIGINATION DATE: May 5, 1982

REVISION DATE(S):

05/05/1982, 04/01/1996

Policy Source Open Policy



Policy: Safety
Volunteer Fire Service
Policy

Volunteer Fire Service

  1. SCOPE OF POLICY
    This policy addresses volunteer firefighter service during working hours.
  2. POLICY STATEMENT
    To assist with the protection and safety of the Newark, Wilmington, Lewes and other campus communities, the University may release designated employees, who are volunteer fire fighters, to assist local fire companies in fighting fires during normal working hours without loss of pay.
  3. POLICY STANDARDS AND PROCEDURES
    To qualify for release time under this policy, an employee must secure the written approval of the fire chief of the department for which the employee volunteers and the employee’s supervisor.  The written approval of the fire chief is to be updated annually.  The employee’s supervisor at his/her discretion may restrict an employee’s response to fires as business needs require.  Once the response is initiated, it is understood that the employee represents the fire department and must abide and comply with direction given by the fire chief in command of the incident. The University assumes no liability for any injury or activity arising from volunteer fire service.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Human Resources Policies

RESPONSIBLE OFFICE: Office of Human Resources

POLICY NUMBER (Legacy): 7-08

ORIGINATION DATE: April 15, 1975

REVISION DATE(S):

04/15/1975, 06/05/1989, 07/01/2005, 11/18/2016

Policy Source Open Policy



ASSISTANCE

Compliance Hotline
Phone: (302) 831-2792

UD Research Office
210 Hullihen Hall
Newark, DE 19716
Phone: (302) 831-2136
Fax: (302) 831-2828
Contact us

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