Forms, Policies & Procedures
Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.
*NOTE: As of October 2020 Google Chrome changed how it handles file downloads. If you encounter difficulties, right click on the “Download” button/link and select “save link as.” Once selected the file download will be executed and can be saved to the desktop. A second method is to use a different browser.
Animal Subjects in Research
For Forms, Policies and Procedures pertaining to Animal Subjects in Research and other resources
Compliance
Conflict of Interest
Contracts and Grant Management
Effort Certification
Export Regulations (ITAR/EAR/OFAC)
Human Subjects in Research
Intellectual Property
Internal Funding
Material Transfer
Reporting Misconduct
Research Administration
Research Agreements
Safety
Students
Templates
University
Template: Research Office
About Material Transfer Agreements
About Material Transfer Agreements
Material Transfer Agreements (MTA) establish which party is the provider and receiver of materials, the extent of the provider’s ownership and the receiver’s usage, compliance with the individual terms and conditions on use of materials, and also protects the intellectual property interests of both the provider and receiver. The UD Research Office handles both incoming MTAs, where the University is receiving research materials from other entities, as well as outgoing MTAs, where researchers are sharing UD materials with an outside entity. To request an MTA, please complete the Material Transfer Agreement Webform below. In addition to information related to the transfer, the form requires that the requestor attach a completed MTA draft:
- For incoming materials, attach the agreement template given to you by the provider institution. If no agreement was provided to you by the outside party, complete the Incoming MTA form provided in the forms below.
- For Outgoing materials complete and attach the Uniform Biological Material Transfer Agreement (UBMTA)for biological materials or MTA template for non-biological materials, or as an alternative to the UBMTA if desired.
The system will automatically populate the routing sequence for each request, however, the requestor may include additional approvers who should review/approve the transfer request. The Research Office will review the template, and secure appropriate approvals for final execution of the MTA. The Research Office will notify the requestor once all approvals have been met, and the agreement has been fully-signed. Note that materials cannot be sent or received until the MTA has been fully-signed.
Related Links
Template: Research Office
Data Transfer and Use Agreement Template
Data Transfer and Use Agreement Template
This agreement template is to be used where transfer of data between the University of Delaware and an external entity are involved. Whether UD is the recipient or provider of the data.
Template Details:
OWNER: Regulatory Affairs
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: June 27, 2019
REVISION DATE(S): 2/4/20
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Template: Research Office
Draft Master Research Agreement with Industry
Draft Master Research Agreement with Industry
The Draft Master Research Agreement with Industry is a template of a contract between UD and the sponsor; it specifies the obligations of UD and the sponsor in funding and conducting any scope of work that UD may propose for funding by that sponsor.
Template Details:
OWNER: Research Office
ORIGINATION DATE: September 9, 2018
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Template: Research Office
Facility Use Agreement Template
Facility Use Agreement Template
The Facility Use Agreement is a template for an agreement between UD and an external entity; it specifies the terms and conditions associated with an external entity using UD facilities.
Template Details:
OWNER: Regulatory Affairs
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: February 4, 2020
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Template: Research Office
Industry Research Agreement – Alternative
Industry Research Agreement – Alternative
This form is a research agreement between a company and the University of Delaware. It has the following formal wording:
__________________________________________________________________
RESEARCH AGREEMENT BETWEEN COMPANY AND THE UNIVERSITY OF DELAWARE
THIS AGREEMENT is between , with offices at (hereinafter referred to as COMPANY), and the University of Delaware, with offices at Newark, Delaware 19716 (hereinafter referred to as UNIVERSITY), an educational nonprofit institution chartered under the laws of the State of Delaware. …
__________________________________________________________________
For a full description of the applicability of the “Research Agreements with Industry” please download this pdf. There are two options available to PI’s in IP Term Negotiations which include Standard Research Agreement and Exclusivity of Licensing to Private Sector Partner overviews.
Template Details:
OWNER: UD Research Office
RESPONSIBLE OFFICE: UD Research Office
ORIGINATION DATE: May 26, 2016
REVISION DATE(S): 4/10/18, 7/09/2020, 9/22/2022
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Template: Research Office
Industry Research Agreement – Standard
Industry Research Agreement – Standard
This is a research agreement template between a company and the University of Delaware. It is meant as a template for aid in drafting of such agreements.
Template Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: August 19, 2010
REVISION DATE(S): 1/31/2012, 10/01/2012, 9/19/2014, 5/08/2019, 9/19/2019, 7/14/2022
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Template: Research Office
Institutional Confidentiality and Nondisclosure Agreement
Institutional Confidentiality and Nondisclosure Agreement
This is an institutional confidentiality and nondisclosure agreement template between the University of Delaware and a corporation. It is meant as a template for aid in drafting of such agreements.
Template Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
REVISION DATE(S): 13-Aug-18
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Template: Research Office
Material Transfer Agreement Template – Incoming
Material Transfer Agreement Template – Incoming
A Material Transfer Agreement (MTA) is used to manage and record the transport of research material from one party to another, and is required for both incoming and outgoing materials. The attached MTA template is used to facilitate incoming transfers where the University of Delaware is the Recipient of the transfer. Please complete the appropriate sections of the attached MTA template and sign as Recipient Scientist.
Please note that there is a separate template available on this website for outgoing transfers where the University of Delaware is the Provider of the material.
The appropriate MTA template should be used to confirm the terms of transfer for any non-biological materials, or biological materials where the UBMTA available on this website is not applicable.
In addition to the attached MTA, you must also complete a MTA Webform. Attach the completed MTA (with your signature) when submitting a MTA Webform. The Research Office will review the MTA and obtain any remaining signatures.
For more information regarding intellectual property and research, please refer to the Regulatory Affairs page, or for additional questions, please contact Regulatory Affairs at 302-831-2136.
Related Links
- Material Transfer Agreement Required Webform
- Material Transfer Agreement Template – Incoming
- Material Transfer Agreement Template – Outgoing
- Uniform Biological Material Transfer Agreement
- Uniform Biological Material Transfer Agreement Implementation Letter
Template Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: July 7, 2011
REVISION DATE(S): 07/07/2011, 12/11/2014, 6/12/2019, 3/02/2020
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Template: Research Office
Material Transfer Agreement Template – Outgoing
Material Transfer Agreement Template – Outgoing
A Material Transfer Agreement (MTA) is used to manage and record the transport of research material from one party to another, and is required for both incoming and outgoing materials. The attached MTA template is used to facilitate outgoing transfers where the University of Delaware is the Provider of the transfer. Please complete the appropriate sections of the attached MTA template and sign as Provider Scientist.
Please note that there is a separate template available on this website for incoming transfers where the University of Delaware is the Recipient of the material.
The appropriate MTA template should be used to confirm the terms of transfer for any non-biological materials, or biological materials where the UBMTA available on this website is not applicable.
In addition to the attached MTA, you must also complete a MTA Webform. Attach the completed MTA (with your signature) when submitting a MTA Webform. The Research Office will review the MTA and obtain any remaining signatures.
For more information regarding intellectual property and research, please refer to the Regulatory Affairs page, or for additional questions, please contact Regulatory Affairs at 302-831-2136.
Related Links
- Material Transfer Agreement Required Webform
- Material Transfer Agreement Template – Incoming
- Material Transfer Agreement Template – Outgoing
- Uniform Biological Material Transfer Agreement
- Uniform Biological Material Transfer Agreement Implementation Letter
Template Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: March 20, 2020
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Template: Research Office
Memorandum of Understanding (MOU)
Memorandum of Understanding (MOU)
This is a template for a “Memorandum of Understanding (MOU)” agreement between the University of Delaware, a nonprofit institution of postsecondary education chartered under the laws of the State of Delaware, with its principal place of business in Newark, Delaware.
Template Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: May 15, 2018
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Template: Research Office
NASA’s China Funding Restriction Certification Template
NASA’s China Funding Restriction Certification Template
The federal Appropriations Acts which fund the National Aeronautics and Space Administration (NASA) include a prohibition regarding the People’s Republic of China (PRC). This restriction prohibits NASA and the White House Office of Science and Technology Policy from funding any joint scientific activity with the PRC. Since the federal restriction was implemented in 2011, NASA has included terms in grants, contracts and solicitations stating that proposers and award recipients may be ineligible for funding if the NASA project includes bilateral involvement of China or Chinese owned companies.
The China restriction on NASA funding originated in Public Law 112-10 (2011) and has been included in each subsequent U.S. Consolidated Appropriations Act.
In order to verify there will be no bilateral involvement of the Chinese government or Chinese-owned companies, the University of Delaware requires that a certification form be completed by every member of UD senior/key personnel prior to the submission of each NASA proposal. This applies to both proposals in which UD is serving as the lead or as a subrecipient. The signed form(s) should be uploaded to the UD proposal record as an attachment named “2#A#####_NASA_Cert” at the time of routing the proposal.
Template Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
REVISION DATE(S): 06/17/2024
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Template: Research Office
Small Business Innovative Research (SBIR) Agreement
Small Business Innovative Research (SBIR) Agreement
This is a Small Business Innovation Research (sbir) program research agreement template which includes verbiage of allocation of rights in intellectual property, rights to carry out follow-on research, development, or commercialization. Use this template as a guide to drafting this type of agreement.
Template Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: October 2, 2010
REVISION DATE(S): 12/2/2010, 11/2/2018, 7/14/2022
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