Forms, Policies & Procedures
Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.
*NOTE: As of October 2020 Google Chrome changed how it handles file downloads. If you encounter difficulties, right click on the “Download” button/link and select “save link as.” Once selected the file download will be executed and can be saved to the desktop. A second method is to use a different browser.
Animal Subjects in Research
For Forms, Policies and Procedures pertaining to Animal Subjects in Research and other resources
Compliance
Conflict of Interest
Contracts and Grant Management
Effort Certification
Export Regulations (ITAR/EAR/OFAC)
Human Subjects in Research
Intellectual Property
Internal Funding
Material Transfer
Reporting Misconduct
Research Administration
Research Agreement Templates
Safety
Students
Templates
University
Form: Human Subjects in Research
IRBNet New User Registration
IRBNet New User Registration
The University of Delaware uses the IRBNet system to manage its IRB Protocols with research concerning human subjects. If you are not already registered with IRBNet, it is necessary that you do so in order to produce the documentation that will be reviewed by the University of Delaware’s IRB. After review, the IRB office will communicate with the principal investigator and request any clarifications or edits that need to be completed before approval can be issued.
Once a review has been completed, decision letters are uploaded in IRBNet and are always accessible to the investigator(s). Informed consent documents from projects approved via an expedited or full board review will be stamped with the IRB approval and expiration date and also uploaded in IRBNet. Informed consent must be obtained using the stamped version of the approved documents, (i.e., participants signatures need to be collected in a copy of the stamped informed consent.) No IRB stamp is added to informed consent documents associated to projects deemed exempt.
Form Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
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Form: Environmental Health and Safety
Lab Hazard Checklist
Lab Hazard Checklist
Please check the hazards that are associated with your lab and complete the section below and email to dehsafety@udel.edu or send through Campus Mail to the Department of Environmental Health and Safety.
Form Details:
OWNER: Environmental Health & Safety
RESPONSIBLE OFFICE: Environmental Health & Safety
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Form: Environmental Health and Safety
Laboratory Inspection Form
Laboratory Inspection Form
It is the aim of the Chemical Hygiene Committee (CHC) and Environmental Health & Safety (EHS) to work cooperatively with Principal Investigators and laboratory workers to achieve compliance with University safety policies, the Chemical Hygiene Plan and governmental regulations. Unsatisfactory items and laboratory safety violations will be handled, following the steps outlined in the Chemical Hygiene Compliance Policy (https://www.udel.edu/EHS/CHCCompliancePolicy.pdf). Issues that represent an immediate or imminent hazard to University Personnel, risk to the environment or potential to cause damage to University facilities are classified at Category 1 Deficiencies and must be rectified immediately.
Form Details:
OWNER: Environmental Health & Safety
RESPONSIBLE OFFICE: Environmental Health & Safety
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Form: Research Office
Limited Submission White Paper Template
Limited Submission White Paper Template
Researchers who are interested in submitting an application to any of the limited submissions should first review the announcement carefully to ensure eligibility. All internal limited submission white papers must follow the template found here. Applications not adhering to this requirement will be returned without review. Please complete the following form when applying to University of Delaware’s internal limited submission programs.
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Form Details:
OWNER: Research Development
RESPONSIBLE OFFICE: Research Development
ORIGINATION DATE: April 13, 2021
REVISION DATE(S): 1/06/2022
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Form: Research Office
Material Transfer Agreement Required Webform
Material Transfer Agreement Required Webform
The Webform is the first step in requesting a Material Transfer Agreement (MTA) and is required by the Research Office prior to approving any request. Please download and complete the UD Webform, including the MTA attachment, as completely and accurately as possible and submit. The system will route the completed form to the appropriate approvers in the Research Office or the requestor’s Department. The Research Office will notify the requestor when the agreement has been fully-executed and it has been approved to ship materials. Templates for the MTA attachment are provided below.
Related Links
- Material Transfer Agreement Template – Incoming
- Material Transfer Agreement Template – Outgoing
- Uniform Biological Material Transfer Agreement
- Uniform Biological Material Transfer Agreement Implementation Letter
Form Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
Download Form (CAS login) Email
Form: Research Office
Material Transfer Agreement Template – Incoming
Material Transfer Agreement Template – Incoming
A Material Transfer Agreement (MTA) is used to manage and record the transport of research material from one party to another, and is required for both incoming and outgoing materials. The attached MTA template is used to facilitate incoming transfers where the University of Delaware is the Recipient of the transfer. Please complete the appropriate sections of the attached MTA template and sign as Recipient Scientist.
Please note that there is a separate template available on this website for outgoing transfers where the University of Delaware is the Provider of the material.
The appropriate MTA template should be used to confirm the terms of transfer for any non-biological materials, or biological materials where the UBMTA available on this website is not applicable.
In addition to the attached MTA, you must also complete a MTA Webform. Attach the completed MTA (with your signature) when submitting a MTA Webform. The Research Office will review the MTA and obtain any remaining signatures.
For more information regarding intellectual property and research, please refer to the Regulatory Affairs page, or for additional questions, please contact Regulatory Affairs at 302-831-2136.
Related Links
- Material Transfer Agreement Required Webform
- Material Transfer Agreement Template – Incoming
- Material Transfer Agreement Template – Outgoing
- Uniform Biological Material Transfer Agreement
- Uniform Biological Material Transfer Agreement Implementation Letter
Form Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: July 7, 2011
REVISION DATE(S): 07/07/2011, 12/11/2014, 6/12/2019, 3/02/2020
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Form: Research Office
Material Transfer Agreement Template – Outgoing
Material Transfer Agreement Template – Outgoing
A Material Transfer Agreement (MTA) is used to manage and record the transport of research material from one party to another, and is required for both incoming and outgoing materials. The attached MTA template is used to facilitate outgoing transfers where the University of Delaware is the Provider of the transfer. Please complete the appropriate sections of the attached MTA template and sign as Provider Scientist.
Please note that there is a separate template available on this website for incoming transfers where the University of Delaware is the Recipient of the material.
The appropriate MTA template should be used to confirm the terms of transfer for any non-biological materials, or biological materials where the UBMTA available on this website is not applicable.
In addition to the attached MTA, you must also complete a MTA Webform. Attach the completed MTA (with your signature) when submitting a MTA Webform. The Research Office will review the MTA and obtain any remaining signatures.
For more information regarding intellectual property and research, please refer to the Regulatory Affairs page, or for additional questions, please contact Regulatory Affairs at 302-831-2136.
Related Links
- Material Transfer Agreement Required Webform
- Material Transfer Agreement Template – Incoming
- Material Transfer Agreement Template – Outgoing
- Uniform Biological Material Transfer Agreement
- Uniform Biological Material Transfer Agreement Implementation Letter
Form Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: March 20, 2020
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Form: Research Office
Memorandum of Understanding (MOU)
Memorandum of Understanding (MOU)
This is a template for a “Memorandum of Understanding (MOU)” agreement between the University of Delaware, a nonprofit institution of postsecondary education chartered under the laws of the State of Delaware, with its principal place of business in Newark, Delaware.
Form Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: May 15, 2018
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Form: Research Office
NIH Manuscript Submission Requirement Addendum
NIH Manuscript Submission Requirement Addendum
This intellectual property form helps to manage, record and protect the intellectual property generated by research done at the University of Delaware. For more information regarding intellectual property and research, please refer to the Regulatory Affairs page. If there are specific questions, please contact Regulatory Affairs at 302-831-2136.
Related Links
Form Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: April 2, 2008
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Form: Research Office
NIH Manuscript Submission Requirement Letter
NIH Manuscript Submission Requirement Letter
This intellectual property form helps to manage, record and protect the intellectual property generated by research done at the University of Delaware. For more information regarding intellectual property and research, please refer to the Regulatory Affairs page. If there are specific questions, please contact Regulatory Affairs at 302-831-2136.
Related Links
Form Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: April 2, 2008
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Form: Research Office
NIH Salary Cap Calculator
NIH Salary Cap Calculator
In order to strengthen compliance with the National Institutes of Health (NIH) Salary Cap, the Research Office has developed a tool to clarify and simplify the salary cap calculation. This tool is intended for use by both department administrators and the Research Office Post Award team to monitor cap compliance during the life of the project and close out at the end of the project. Final determination of salary JVs to move direct salary to cost share in the case of cap overage will be made by the Research Office using the calculator in coordination with the department. Click here for instructions on how to use this calculator or visit Research Training for additional information on this resource
Form Details:
OWNER: Research Administration
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: May 21, 2019
REVISION DATE(S): 2/09/2023, 2/16/2022, 2/07/2020
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Form: Environmental Health and Safety
Outdoor C-14 Incubation Record and Checklist
Outdoor C-14 Incubation Record and Checklist
The proper completion and submission of this worksheet is required by the Radiation Safety Committee for each incubation using radioactive materials on the dock outside the Marine Operations Building. Failure to do so may result in the issuance of a permit violation.
Form Details:
OWNER: Environmental Health & Safety
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