Forms, Policies & Procedures

Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.


*NOTE: As of October 2020 Google Chrome changed how it handles file downloads. If you encounter difficulties, right click on the “Download” button/link and select “save link as.” Once selected the file download will be executed and can be saved to the desktop. A second method is to use a different browser.

FILTER BY
RO Forms, Policies, and Procedures Search 2019

Animal Subjects in Research

For Forms, Policies and Procedures pertaining to Animal Subjects in Research and other resources

Click Here

Conflict of Interest
Contracts and Grant Management
Effort Certification
Export Regulations (ITAR/EAR/OFAC)
Human Subjects in Research
Intellectual Property
Internal Funding
Material Transfer
Reporting Misconduct
Research Administration
Research Agreement Templates
Research Development
RO Forms, Policies, and Procedures Search 2019

Forms, Policies and Procedures (96 Forms Entries)
Form: Human Subjects in Research
IRBNet New User Registration
Form: Human Subjects in Research

IRBNet New User Registration

The University of Delaware uses the IRBNet system to manage its IRB Protocols with research concerning human subjects. If you are not already registered with IRBNet, it is necessary that you do so in order to produce the documentation that will be reviewed by the University of Delaware’s IRB. After review, the IRB office will communicate with the principal investigator and request any clarifications or edits that need to be completed before approval can be issued.

Once a review has been completed, decision letters are uploaded in IRBNet and are always accessible to the investigator(s). Informed consent documents from projects approved via an expedited or full board review will be stamped with the IRB approval and expiration date and also uploaded in IRBNet. Informed consent must be obtained using the stamped version of the approved documents, (i.e., participants signatures need to be collected in a copy of the stamped informed consent.) No IRB stamp is added to informed consent documents associated to projects deemed exempt.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51614

Form: Environmental Health and Safety
Lab Hazard Checklist
Form: Environmental Health and Safety

Lab Hazard Checklist

Please check the hazards that are associated with your lab and complete the section below and email to dehsafety@udel.edu or send through Campus Mail to the Department of Environmental Health and Safety.

 

Form Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51531

Form: Environmental Health and Safety
Laboratory Inspection Form
Form: Environmental Health and Safety

Laboratory Inspection Form

It is the aim of the Chemical Hygiene Committee (CHC) and Environmental Health & Safety (EHS) to work cooperatively with Principal Investigators and laboratory workers to achieve compliance with University safety policies, the Chemical Hygiene Plan and governmental regulations. Unsatisfactory items and laboratory safety violations will be handled, following the steps outlined in the Chemical Hygiene Compliance Policy (https://www.udel.edu/EHS/CHCCompliancePolicy.pdf). Issues that represent an immediate or imminent hazard to University Personnel, risk to the environment or potential to cause damage to University facilities are classified at Category 1 Deficiencies and must be rectified immediately.

 

Form Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51530

Form: Research Office
Limited Submission White Paper Template
Form: Research Office

Limited Submission White Paper Template

Researchers who are interested in submitting an application to any of the limited submissions should first review the announcement carefully to ensure eligibility. All internal limited submission white papers must follow the template found here. Applications not adhering to this requirement will be returned without review. Please complete the following form when applying to University of Delaware’s internal limited submission programs.

Related Links

 

Form Details:

OWNER: Research Development

RESPONSIBLE OFFICE: Research Development

ORIGINATION DATE: April 13, 2021

REVISION DATE(S): 1/06/2022

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=86637

Form: Research Office
Material Transfer Agreement Required Webform
Form: UD Research Office

Material Transfer Agreement Required Webform

The Webform is the first step in requesting a Material Transfer Agreement (MTA) and is required by the Research Office prior to approving any request.  Please download and complete the UD Webform, including the MTA attachment, as completely and accurately as possible and submit.  The system will route the completed form to the appropriate approvers in the Research Office or the requestor’s Department.  The Research Office will notify the requestor when the agreement has been fully-executed and it has been approved to ship materials.  Templates for the MTA attachment are provided below.

Related Links

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

Download Form (CAS login) Email https://research.udel.edu/forms-policies-procedures/?entry=51503

Form: Research Office
Material Transfer Agreement Template – Incoming
Form: UD Research Office

Material Transfer Agreement Template – Incoming

A Material Transfer Agreement (MTA) is used to manage and record the transport of research material from one party to another, and is required for both incoming and outgoing materials. The attached MTA template is used to facilitate incoming transfers where the University of Delaware is the Recipient of the transfer. Please complete the appropriate sections of the attached MTA template and sign as Recipient Scientist.

Please note that there is a separate template available on this website for outgoing transfers where the University of Delaware is the Provider of the material.

The appropriate MTA template should be used to confirm the terms of transfer for any non-biological materials, or biological materials where the UBMTA available on this website is not applicable.

In addition to the attached MTA, you must also complete a MTA Webform. Attach the completed MTA (with your signature) when submitting a MTA Webform. The Research Office will review the MTA and obtain any remaining signatures.

For more information regarding intellectual property and research, please refer to the Regulatory Affairs page, or for additional questions, please contact Regulatory Affairs at 302-831-2136.

Related Links

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: July 7, 2011

REVISION DATE(S): 07/07/2011, 12/11/2014, 6/12/2019, 3/02/2020

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51504

Form: Research Office
Material Transfer Agreement Template – Outgoing
Form: UD Research Office

Material Transfer Agreement Template – Outgoing

A Material Transfer Agreement (MTA) is used to manage and record the transport of research material from one party to another, and is required for both incoming and outgoing materials. The attached MTA template is used to facilitate outgoing transfers where the University of Delaware is the Provider of the transfer. Please complete the appropriate sections of the attached MTA template and sign as Provider Scientist.

Please note that there is a separate template available on this website for incoming transfers where the University of Delaware is the Recipient of the material.

The appropriate MTA template should be used to confirm the terms of transfer for any non-biological materials, or biological materials where the UBMTA available on this website is not applicable.

In addition to the attached MTA, you must also complete a MTA Webform. Attach the completed MTA (with your signature) when submitting a MTA Webform. The Research Office will review the MTA and obtain any remaining signatures.

For more information regarding intellectual property and research, please refer to the Regulatory Affairs page, or for additional questions, please contact Regulatory Affairs at 302-831-2136.

Related Links

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: March 20, 2020

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51668

Form: Research Office
Memorandum of Understanding (MOU)
Form: UD Research Office

Memorandum of Understanding (MOU)

This is a template for a “Memorandum of Understanding (MOU)” agreement between the University of Delaware, a nonprofit institution of postsecondary education chartered under the laws of the State of Delaware, with its principal place of business in Newark, Delaware.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: May 15, 2018

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51648

Form: Research Office
NIH Manuscript Submission Requirement Addendum
Form: UD Research Office

NIH Manuscript Submission Requirement Addendum

This intellectual property form helps to manage, record and protect the intellectual property generated by research done at the University of Delaware. For more information regarding intellectual property and research, please refer to the Regulatory Affairs page. If there are specific questions, please contact Regulatory Affairs at 302-831-2136.

Related Links

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: April 2, 2008

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51502

Form: Research Office
NIH Manuscript Submission Requirement Letter
Form: UD Research Office

NIH Manuscript Submission Requirement Letter

This intellectual property form helps to manage, record and protect the intellectual property generated by research done at the University of Delaware. For more information regarding intellectual property and research, please refer to the Regulatory Affairs page. If there are specific questions, please contact Regulatory Affairs at 302-831-2136.

Related Links

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: April 2, 2008

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51501

Form: Research Office
NIH Salary Cap Calculator
Form: UD Research Office

NIH Salary Cap Calculator

In order to strengthen compliance with the National Institutes of Health (NIH) Salary Cap, the Research Office has developed a tool to clarify and simplify the salary cap calculation. This tool is intended for use by both department administrators and the Research Office Post Award team to monitor cap compliance during the life of the project and close out at the end of the project. Final determination of salary JVs to move direct salary to cost share in the case of cap overage will be made by the Research Office using the calculator in coordination with the department. Click here for instructions on how to use this calculator or visit Research Training for additional information on this resource

 

Form Details:

OWNER: Research Administration

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: May 21, 2019

REVISION DATE(S): 2/09/2023, 2/16/2022, 2/07/2020

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51675

Form: Environmental Health and Safety
Outdoor C-14 Incubation Record and Checklist
Form: Environmental Health and Safety

Outdoor C-14 Incubation Record and Checklist

The proper completion and submission of this worksheet is required by the Radiation Safety Committee for each incubation using radioactive materials on the dock outside the Marine Operations Building. Failure to do so may result in the issuance of a permit violation.

 

Form Details:

OWNER: Environmental Health & Safety

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51550

ASSISTANCE

Compliance Hotline
Phone: (302) 831-2792

UD Research Office
210 Hullihen Hall
Newark, DE 19716
Phone: (302) 831-2136
Fax: (302) 831-2828
Contact us

SUBSCRIBE & CONNECT

From our latest Research Magazine to our latest discoveries, keep in touch with UD Research by signing up for our services below.

Share This