Here you will find a repository of news and announcements related to research at the University of Delaware from 2011 to the present.
1. Participant Support Costs (Wednesday, June 17, 2020)
Participant Support Costs: Post-Award Monitoring
Participant Support Costs (per Uniform Guidance 2 CFR § 200.75) are direct costs for items such as stipends or subsistence allowances, travel allowances, and registration fees paid to or on behalf of participants or trainees. Please be aware that some federal sponsors may place additional restrictions on these types of costs. For example, the NIH Grants Policy Statement notes that participant support is only allowable when it is identified in the funding opportunity announcement (FOA) to which the PI applies to. If it was not specifically identified in the FOA, participant support costs are unallowable.
Undergraduate research programs that issue stipends for research or training experiences, such as the Summer Scholars Program, are participant support costs. Since participants do not provide services it is not necessarily clear how they benefit the award. If a PI would like to fund an undergraduate researcher providing services in direct benefit of an award, the appropriate option is to employ the individual, so the costs are expensed as a salary/wage. The addition of a participant program, where not previously awarded, may be considered a change in scope requiring an agency’s prior approval.
Listed below are some helpful questions to consider when choosing to allocate participant support costs to a sponsored program:
Does the awarding agency have any policy restrictions on participant support costs?
How were the funds internally budgeted in PeopleSoft upon receipt of the award?
Is prior approval of the awarding agency required in order to allocate participant support costs?
Additional guidance on participant support costs can be found in the Grant Management Guide. For any questions, please consult with your unit’s assigned Contract & Grants Specialist in the Research Office.