Research Administration

Research administration is comprised of many facets and serves as a central resource to support the research community at UD by providing guidance and stewardship for the researchers and administrators on all campuses.

Our mission is to provide excellent administrative support to investigators in their pursuit of research and other scholarly activities while ensuring compliance with federal, University and private sponsor regulations, terms and conditions.

BY AREA

Proposal Development

Reviewing and submitting proposals on behalf of UD.

Award Setup

Once you have received notice of your award it is time to set up your account

Award Management

From fringe benefit rates to budget justifications we help in managing your awards.

Proposal Development

Reviewing and submitting proposals on behalf of UD.

Award Setup

Once you have received notice of your award it is time to set up your account

Award Management

From fringe benefit rates to budget justifications we help in managing your awards.

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Award Management

The University of Delaware is committed to supporting efficient and compliant award management. It is a shared responsibility of the PI, department, college and core offices to ensure that the award is set up in a manner to best support understanding of award conditions and University policies, meet sponsor expectations for deliverables and prior approvals, and meet financial controls and reporting requirements of the Sponsor.

Each award has unique terms and conditions and the best way to manage an award is to understand the requirements for each.

All federal sponsored awards and many non-governmental sponsors and University policy are based on 2 CFR 200, otherwise known as Uniform Guidance or the UG. These rules are the fundamental basis for most sponsored projects requirements in place at UF.

Many Federal Grants fall under the “Research Terms and Conditions”. Your award will specifically identify if it falls under the Research Terms and Conditions. These conditions provide additional flexibility to UF.

Award Transfers

Guidelines for investigators transferring to or from UD

Subawards

The roles and responsibilities of research administration at UD

Award Closeout

When an award is ending, the Research Office works to prepare final reports and closing out the account

Award Transfers

Guidelines for investigators transferring to or from UD

Subawards

The roles and responsibilities of research administration at UD

Award Closeout

When an award is ending, the Research Office works to prepare final reports and closing out the account

Guides & Grant Resources

Guidelines for investigators transferring to or from UD

Effort Administration

Federal regulations require all use of non-human vertebrate animals in research, teaching, and testing follow established guidelines.

Billing & Cost Share

Billing and Cost Share Resources

Guides & Grant Resources

Guidelines for investigators transferring to or from UD

Effort Administration

Federal regulations require all use of non-human vertebrate animals in research, teaching, and testing follow established guidelines.

Billing & Cost Share

Billing and Cost Share Resources

Regulations

Federal regulations require all research, teaching, and testing follow established guidelines.

Uniform Guidance

Guidance by which university recipients of federal awards are governed

Roles and Responsibilities

Research Administrator’s roles and responsibilities.

Jeff Friedland

Jeff Friedland
Associate Vice President, Research Administration

Calendar

Research Notices and Announcements

1. NASA Policy Update: Implementation of New Grant and Cooperative Agreement Manual (Friday, October 18, 2024)

On October 1, 2024, the National Aeronautics and Space Administration (NASA) released an updated version of the NASA Grant and Cooperative Agreement Manual (GCAM) which now provides a single resource for guidance covering the full life cycle – from proposal to closeout – of NASA-sponsored programs. The 2024 GCAM, available here, implements the Office of Management and Budget’s 2024 revisions to Title 2 of the Code of Federal Regulations (2 CFR), and fully incorporates the guidance previously found in the Proposer’s Guide, which will no longer be utilized.  

The 2024 GCAM is effective October 1, 2024, and applies to all new awards and amendments issued on or after 10/1 regardless of when the proposal was submitted. The NASA Grant & Cooperative Agreement Terms and Conditions, which set forth general and specific award terms, have been separated from the GCAM to create a standalone document posted on the Grants Policy and Compliance page and available here.

To implement requirements of the National Security Presidential Memorandum-33 (NSPM-33) and the CHIPS and Science Act, all covered individuals, as defined in the 2024 GCAM, are now required to submit the common disclosure forms with their applications. The templates for the biographical sketch and current and pending support forms are posted here along with NASA’s Pre-Award and Post-Award Disclosure Requirements table.  Both common forms require a signed certification that the individual is not a party to a malign foreign talent recruitment program.

As a reminder, senior/key personnel are required to disclose pending applications to and current participation in programs sponsored by foreign governments, instrumentalities, or entities, including foreign government-sponsored talent recruitment programs. Covered individuals are prohibited from participating in a malign foreign talent recruitment program.

All Announcements

2. NIH – Research Performance Progress Report (Friday, February 15, 2013)

The Office of Management and Budget (OMB) has mandated that federal agencies implement a federal-wide research performance progress report (RPPR) for submission of required annual or other interim performance reporting on research grant and cooperative agreement awards to standardize recipient reporting on federally-funded research projects. NIH Implementation of the RPPR – All NIH grantees will have the option to use the RPPR for Streamlined Non-competing Award Process (SNAP) and Fellowship progress reports beginning 10/19/2012. The use of the RPPR will not be required at this time and grantees may continue to use eSNAP or paper submissions as appropriate.

3. NIH – Changes to Reporting Requirements (Friday, January 25, 2013)

With this Notice, NIH informs grantees that in Spring, 2013, at the earliest, NIH will delay processing of non-competing continuation grant awards if publications arising from that award are not in compliance with the NIH public access policy. The award will not be processed until recipients have demonstrated compliance. This change will take effect in tandem with NIH requiring the use of the Research Performance Progress Report (RPPRs) for all Streamlined Non-competing Award Process (SNAP) and Fellowship awards in the Spring of 2013 (see NIH NOT-OD-12-142).

NIH will simultaneously implement the procedural change outlined below to facilitate public access reporting in paper progress reports (PHS 2590) submitted on or after this ‘to be announced’ spring date.

4. NIH – Changes to Public Access Policy (Friday, January 25, 2013)

This webinar is designed for Compliance Officials at grantee institutions responsible for adhering to the NIH Public Access Policy.

5. NSF – Reporting Changes (Thursday, November 1, 2012)

All NSF project reporting will transfer from FastLane to Research.gov: the Research Performance Progress Report (RPPR) Principal investigators and co-PIs will use Research.gov to meet all NSF project reporting requirements, including submission of annual, final, and interim project reports and the project outcomes report. Where can I get more information? The following resources from Research.gov are very helpful to get started.

  1. Project Reporting Getting Started Guide (step-by-step instructions with great screen shots)
  2. FAQs
  3. Slides from their October webinar

6. NIH – Transition to Electronic Submission (Monday, October 1, 2012)

NIH has also announced its plans to transition to electronic submission of Multi-Project Applications. More information regarding this transition may be found in notice NOT-OD-12-161.

7. AFOSR – Pre-Award Cost Policy (Friday, June 1, 2012)

AFOSR has changed its requirements regarding pre-award costs up to 90 calendar days prior to the award.

8. UD – Compliance Hotline (Saturday, April 28, 2012)

Please visit the UD Compliance site for Hotline and Compliance related information.

9. UD – Travel and Compliance (Saturday, April 28, 2012)

UD Travel with or Transportation of Research Related Data MEMO FROM – Dr. Charles (Charlie) Riordan, Vice Provost for Research: The purpose of this memo is to remind and inform all University of Delaware employees of the laws, policies and procedures that may impact the transportation of University of Delaware property, including research-related materials, software, data, biological materials and equipment. These laws, policies and procedures apply whether the materials, software or data are hand-carried during travel or shipped commercially. The laws, policies and procedures apply to our international visitors as well.

10. NSF – UD Grant Management Service (Wednesday, February 1, 2012)

Information Technologies now offers University researchers a streamlined way to log in to NSF’s Research.gov site for grant management services including FastLane.

Principal Investigator

Principal Investigators Eligibility

Principal Investigators and Co-Principal Investigators have primary institutional responsibility for providing scientific/technical leadership and administrative and financial management of sponsored projects. As such, the University has designated the following personnel as eligible to serve as Principal Investigator or Co-Principal Investigator on sponsored projects*

 

  • All full-time faculty regardless of academic rank
  • Visiting faculty/visiting scientists during the time they draw salary support for the performance of the sponsored project through the University
  • Adjunct faculty during the time they draw salary support for the performance of the sponsored project through the University
  • Full-time, academic non-administrative professionals in classified positions at or above Level 31E
  • All full-time postdoctoral fellows* and researchers
  • Under exceptional circumstances documented in writing, other qualified individuals may be designated as a PI. Such designation requires the approval of the Vice President for Research, Scholarship and Innovation, and must be endorsed by the chair of every unit and the dean of every college in which the research project is to be performed. If granted, this PI designation is limited to the proposed research project under consideration, i.e. it does not afford blanket status to serve as a PI on other proposals. To qualify for an exception, the following criteria must be met:
    • Only individuals identified to the external sponsor as a PI or CPI in the submitted proposal need to have the PI eligibility approval form completed
    • The proposed research must be a programmatic priority of the University
    • There must demonstrably be no qualified member of the UD faculty who is capable of serving or available to serve as the PI
    • The proposed PI must possess the academic and experiential qualifications that are prerequisite to service as a PI at UD, and his or her participation as the PI must be demonstrably necessary for the successful funding and execution of the research project
    • The proposal PI must enter into a signed contract with the University assuring that (a) the work will be conducted in accordance with the high standards of quality expected of all PIs; (b) the PI will comply with all University policies relating to the conduct of research; and (c) the research project will be conducted consistent with all federal laws, rules, and regulations relating to the conduct of research
    • Completion of the Research Office PI approval form and submission of a curriculum vitae (CV)
    • Completion of the Proposal Development Assistance Request Form if you are requesting proposal development assistance.

Process for submission of PI Eligibility Form:

  • Form should be completed and all signatures obtained
  • CV must be included with form
  • Email the completed form and CV to your Contract & Grant Analyst who will obtain the required Research Office approval signature
  • Contract & Grant Analyst will return executed form to department administrator

* Principal Investigator/Co-Principal Investigator status may be rescinded for cause.
*A PI approval form is required to permit postdoctoral fellows to serve this role
*A Proposal Development Assistance Request Form is required to to be submitted for proposal development assistance.

If an exception is made to make someone an eligible PI and that person isn't a full-time University employee, the chair or dean must be a co-PI on all proposals for that person.