Notices and Announcements

Here you will find a repository of news and announcements related to research at the University of Delaware from 2011 to the present.

 

1. Required Use of Research.gov for Preparation and Submission of Proposals (Tuesday, March 22, 2022)

Dear Colleagues:

                                                                                                     

In accordance with Important Notice No. 147, many National Science Foundation (NSF) program solicitations now require the use of Research.gov for the preparation and submission of proposals. Please be advised that NSF will now start requiring the use of Research.gov for the preparation and submission of proposals in response to program descriptions. As a reminder, FastLane is targeted to be removed as a submission option from all funding opportunities when the Proposal and Award Policies and Procedures Guide (PAPPG) goes into effect in January 2023Grants.gov will remain a submission option for most NSF proposals.

Program Descriptions in Research.gov

To assist the research community, NSF developed a dynamic listing of program descriptions that require submission in Research.gov. Follow these steps to determine if your proposal for a specific program description must be prepared and submitted in Research.gov:

·         Access the relevant NSF.gov program description page (e.g., Magnetospheric Physics, PD 98-5750).

·         View the advisory in the Program Guidelines section on the right side of the program description page and click on the link in the advisory:

Alert: Many NSF programs are only accepting proposals in Research.gov or Grants.gov. FastLane may no longer be a submission option. For more information, please visit Program Descriptions that Require Proposal Preparation and Submission in Research.gov or Grants.gov.

 

The document will identify program descriptions requiring Research.gov preparation and submission and the associated effective date. This document will be updated on an ongoing basis as FastLane will be removed from all program descriptions as a proposal preparation and submission option when the PAPPG goes into effect in January 2023.

 

Since many program solicitations also require submission in Research.gov, proposers should pay close attention to the requirements identified in those specific funding opportunities.

Research.gov Proposal Capabilities and Transition from FastLane Proposal Preparation

Nearly all FastLane proposal preparation and submission capabilities are now available in Research.gov. For details about the remaining proposal features that will soon be added to Research.gov, please see the Proposal Submission Capabilities table on the Research.gov About Proposal Preparation and Submission page. To stay informed about Research.gov and FastLane changes, we invite you to join our System Updates listserv. Sign up by sending a blank email to: system_updates-subscribe-request@listserv.nsf.gov.

 

NSF strongly encourages proposers to prepare and submit all supported proposals in Research.gov now, to facilitate a smooth transition from FastLane proposal preparation to Research.gov over the next several months. In addition, NSF relies on your vital feedback to help ensure the system is working as intended and to identify areas of improvement. Feedback may be submitted athttps://www.research.gov/research-web/feedback.

Research.gov Proposal Preparation and Submission Training Resources

·         Research.gov About Proposal Preparation and Submission page

  • Frequently Asked Questions (FAQs) by topic
  • Video Tutorials
  • How-to Guides

·         Research.gov Proposal Preparation Demo Site (See the demo site FAQs on the Research.gov About Proposal Preparation and Submission page for access information and demo site features.)

·         Research.gov Update and Demonstration presentation from the Fall 2021 NSF Virtual Grants Conference

 

Questions? If you have IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 (7:00 AM – 9:00 PM ET; Monday – Friday except federal holidays) or via rgov@nsf.gov. Policy-related questions should be directed to policy@nsf.gov.

Regards,

National Science Foundation

2. Summer DHHS Salary Cap and DHHS Salary Cap Pay Guidance Now Available (Monday, February 14, 2022)

Guidance relating to summer pay on NIH grants for faculty members on academic year contracts has been released by the Research Administration Team regarding supplemental compensation. Additionally, guidance regarding salaries for employees whose Institutional Base Salary (IBS) exceeds the DHHS salary cap is also available in this guidance with recommended procedures. Please click below to download this DHHS guidance document or visit our website to learn more.

If you have any questions or concerns, please contact Sam Mobry

3. Subaward Document Changes Now Online (Monday, February 14, 2022)

The Research Office has updated some of the supporting documents for subawards. The Subrecipient Commitment Form (non-FDP) and Attachment 3B have been updated to include a field for the UEI number. The new forms should be used effective immediately for all subawards. This change is in response to the U.S. Government transitioning from the use of the Dun & Bradstreet (D&B) Data Universal Numbering System (DUNS) nine-digit number as an entity identifier throughout the federal awarding process to the Unique Entity Identifier (UEI). The Federal Demonstration Partnership (FDP) Expanded Clearinghouse has also been updated to include the UEI number for all registered organizations effective October, 2021.

If you have any questions or concerns, please contact Susan Tompkins

4. UPDATE: Provisional F&A Rate Agreement (Tuesday, June 29, 2021)

June 29, 2021

Dear Colleagues,  

The University of Delaware’s new Negotiated Rate Agreement is now available, which includes FY22-FY25 Facilities & Administrative (F&A) Rates and FY22 Fringe Benefit rates. The new rate agreement with the Department of Health and Human Services is located on the Research Office (RO) website for your reference. You will also find the new rates on the RO website in the UD Proposal Development Guide (see Budgets & Rates).

Effective immediately, all new proposals will use the fixed fringe and predetermined F&A rates, which have been programmed into PeopleSoft. The FY22 fixed fringe rates will be applied to existing awards. Existing awards will continue at the F&A rates at which they were awarded, unless there are competing segments.

Several job aids have been revised for use by the research community regarding the F&A and fringe rates:

  1. Please find an updated FY21-22 Salary Reference Sheet
  2. The Research Office has modified the budget template found on our website under Frequently Asked Questions, Getting Started, “How do I construct a budget?” to include the updated rates.
  3. The Research Office has also updated the budget justification template found on our website under Budgets & Rates, Budget Justification Template.
  4. Please find an updated excel F&A rate chart for FY20 to FY25 found on our website.

If you have any questions, please contact your Contract & Grant Analyst.

Sincerely,

Jeffrey Friedland
Associate Vice President,
Research Administration

If you have any questions or concerns, please contact Jeffrey Friedland

5. Updated Guidance to NIH’s Biographical Sketch and Other Support Changes (Monday, May 24, 2021)

In an effort to support strong collaboration between Federal research agencies, NIH has made every effort to align the Biographical Sketch (Biosketch), Other Support format page and Application Form Instructions with guidance issued by the Office of Science and Technology Policy Joint Committee on the Research Environment.

As a result, NIH has updated its application forms and instructions to support the need for applicants and recipients to provide full transparency and disclosure of all research activities, foreign and domestic.

If you have questions regarding this guidance, please contact your Contract & Grant Analyst.

6. UD Exchange Roll-Out News (Monday, May 24, 2021)

As part of the UD Exchange (UDX) roll-out, internal controls have been improved for requisitions using sponsored program funds. UDX requisitions that use sponsored program funding will route to RO for approval as follows:
 

  • Subcontracts or Consultants: a C&G will review
  • Other Accounts:
    If the requisition total is > $10,000, an SRA will review
  • Additional Project End Dates Controls:
    Between 90 days prior to the end of the project through the project end date, equipment requisitions will route to an SRA; 1-45 days after the end of the project will only allow requisitions for publications, printing or subcontracts; 46-60 days after the end date of the project will only allow subcontracts; requisitions 61+ days after project end date will not move forward.

 

We look forward to the decreased compliance risk brought about with these changes and invite you to contact your Contract & Grant Analyst with any questions.

If you have any questions or concerns, please contact Chris White

7. Monthly VPFIN Sponsored Program Expenditures Report (Monday, May 24, 2021)

As a reminder, the report tabs of the VPFIN Sponsored Program Expenditure Report, has drill down functionality. The report is available in COGNOS for you to run based on your business needs. Information regarding COGNOS can be found on the IRE website. The reports/ folders are located in COGNOS Public Folders/Research Office Financial Reports/Monthly Reports/Summary Pages. The folders are summary pages that include drill throughs, summaries and detail reports. The COGNOS role of BUSINESS MANAGER has been applied to each folder.

For questions on how to run a COGNOS report, please contact IRE. If you have questions regarding the data, please contact Devora Frisby

8. Effective March 22: NSF Enabled Three New Proposal Types (Thursday, March 25, 2021)

March 25, 2021

Dear Colleagues,  

Effective March 22, the National Science Foundation (NSF) enabled three new proposal types in the Research.gov Proposal Submission System and in the recently launched Research.gov Proposal Preparation Demo Site. These are the Facilitation Awards for Scientists and Engineers with Disabilities (FASED), Equipment, and Travel proposal types. New automated compliance checks and associated error and warning messages for these proposal types were also implemented. In addition, proposal withdrawal functionality was added for both single submission (with or without subawards) and separately submitted collaborative proposals from multiple organizations. New training resources have also been added to the Research.gov Research.gov/About Proposal Preparation and Submission page.

FASED, Equipment, and Travel Proposals

  • Proposers can now select a FASED, Equipment, or Travel proposal type in the Research.gov Proposal Submission System proposal setup wizard, in addition to the existing Research.gov proposal type options:
    • Research
    • Rapid Response Research (RAPID)
    • EArly-concept Grants for Exploratory Research (EAGER)
    • Research Advanced by Interdisciplinary Science and Engineering (RAISE)
  • All supported proposal types are available in the Research.gov Proposal Preparation Demo Site.
  • New automated compliance checks for FASED, Equipment, and Travel proposal types have been added to Research.gov and are listed on the Research.govAutomated Proposal Compliance Checks for Proposals dated March 22, 2021 on the Automated Compliance Checking of NSF Proposals page. 
    • A reminder: Error messages prohibit proposal submission to NSF, whereas warning messages still permit proposal submission.  
  • Refer to the Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 20-1) for FASED, Equipment, and Travel proposal requirements.

 

Proposal Withdrawal Functionality

  • Proposing organizations can now withdraw both single submission (with or without subawards) and separately submitted collaborative proposals from multiple organizations in Research.gov.
  • Organizations no longer need to contact the NSF Help Desk to initiate Research.gov proposal withdrawal actions.
  • A new Proposal Withdrawal section has been added to the Frequently Asked Questions (FAQs) on the Research.gov About Proposal Preparation and Submission page left navigation menu. 
  • Refer to PAPPG Chapter IV.A. for proposal withdrawal requirements.

 

Training Resources

What's Ahead?

Research.gov is being developed incrementally, and features are expanding to support the transition of all proposal preparation and submission functionality from FastLane to Research.gov in accordance with NSF Important Notice 147: Research.gov Implementation Update issued September 22, 2020. Please refer to theResearch.gov Proposal Submission Capabilities to see what is in development.

Questions? If you have IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 (7:00 AM – 9:00 PM ET; Monday – Friday except federal holidays) or via rgov@nsf.gov. Policy-related questions should be directed to policy@nsf.gov. or contact your assigned UD Contract & Grants Specialist.

9. Automated Closeout Report Enhancements (Monday, October 26, 2020)

 

AUTOMATED CLOSEOUT REPORT ENHANCEMENTS

 

October 23, 2020

Dear Colleagues,

The Automated Closeout Report (ACR) has been enhanced and will be available with the enhancements as of November 2, 2020. Through a collaborative effort, additions such as the Project Start Date and ACR Due Date have been included within the body of the ACR report for clarity and better internal controls.

The primary ACR enhancements are as follows:

  • Updated the webform title to “Automated Closeout Report”
  • Updated the overall webform instructions
  • Added the Project Title, Project Start Date, and ACR Due Date
  • Update the Equipment Inventory section instructions and corrected the issue that was causing equipment transactions to appear twice (x2) in the transaction results.
  • Updated the Cost-Share/Match section instructions
  • Updated the After End Date Charges and Potential Unallowables Charges section instructions
  • Added Y/N questions to the Confirm Final Expenditure section

ACR Escalation Process

The ACR escalation process will be effective as of November 2, 2020. The details of the communication timeline are provided for your review and as a reference. The use of sweep purpose codes is to be used in conjunction with the new escalation process whereby the college/departments will receive advanced notifications outlining unverified costs during closeout, and to which their units still have the opportunity to respond to and resolve prior to the finalization of the closeout.

Communication Timeline

If you have any questions, please contact your
Sponsored Research Accountant at ro-postaward@udel.edu.

If you have any questions or concerns, please contact Jeff Friedland

10. New Account Code for Non-IBS Salaries (Tuesday, October 20, 2020)

 

NEW ACCOUNT CODE FOR NON-IBS SALARIES

 

October 22, 2020

Dear Colleagues,

Through a collaborative effort, dedicated supplemental compensation accounts have been created to assist with the proper identification of an employee’s Institutional Base Salary.

The 14 new account codes should be used in the LAM to accurately track all supplemental pay for UD employees (excluding summer salary for faculty paid via supplemental contracts).

Before, if an employee held a secondary appointment, the compensation for that appointment was distributed on the same account code (typically 121100/120200) as the compensation for the primary job. This can present problems when reporting an employee’s institutional base salary (IBS) on an effort report.

Now, an employee’s secondary appointment that is beyond the employee’s primary responsibilities can be captured through the 14 account codes outlined below.

ACCOUNT

DESCRIPTION

120210

Professional Staff Full-time Admin Supplement (Non S Contract) — This account is used to record administrative supplement for full-time exempt employees

120310

Professional Staff Part-time Admin Supplement (Non S Contract) — This account is used to record administrative supplement for part-time exempt employees

121010

CHAIR ADMN SUPL (NON S CONTR) – This account is used to record administrative supplement for chairpersons

121020

CHAIR NINTH SUP (NON S CONTR) – This account is used to record ninths for chairpersons

121110

FACULTY ADMN SUPL (NON S CONTR) – This account is used to record administrative supplement for full-time faculty

121120

FACULTY NINTH SUP (NON S CONTR) – This account is used to record ninths for full-time faculty

121210

FAC P/T ADMN SUPL (NON S CONTR) – This account is used to record administrative supplement for part-time faculty

121220

FAC P/T NINTH SUP (NON S CONTR) – This account is used to record ninths for part-time faculty

121610

CTR DIR ADMN SUPL (NON S CONTR) – This account is used to record administrative supplement for center directors

121620

CTR DIR NINTH SUP (NON S CONTR) – This account is used to record ninths for center directors

124510

F/T NON-EX37.5 ADM SUP (NON SC) – This account is used to record administrative supplement for full-time (37.5 hrs/week) non-exempt employees enrolled in 403b

124610

P/T NON-EX37.5 ADM SUP (NON SC) – This account is used to record administrative supplement for part-time (less than 37.5 hrs/week) non-exempt employees enrolled in 403b

124710

F/T NON-EX40 ADM SUP (NON SC) – This account is used to record administrative supplement for full-time (40 hrs/week) non-exempt employees enrolled in 403b

124810

P/T NON-EX40 ADMN SUP (NON SC) – This account is used to record administrative supplement for part-time (less than 40 hrs/week) non-exempt employees enrolled in 403b

For questions related to LAM, please send an email to lam-system@udel.edu. For questions about effort reporting, please send an email to Effort Certification effortcert@udel.edu.

If you have any questions or concerns, please contact Samuel Mobry

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