The quality of administrative services provided by the Research Office is critical to creating an efficient and effective research environment at the University. Our goals during this initiative are to:
Improve service to faculty who participate in sponsored research
Increase process efficiency via enhanced policies, procedures, tools, and systems
Bolster institutional compliance with federal and sponsor requirements
Implement performance metrics to continuously review administrative effectiveness
We will be engaging the broader research community and sharing our progress throughout this transformation effort. Ongoing communications and status updates can be viewed in the announcement section below.
1. Required Use of Research.gov for Preparation and Submission of Proposals (Tuesday, March 22, 2022)
In accordance with Important Notice No. 147, many National Science Foundation (NSF) program solicitations now require the use of Research.gov for the preparation and submission of proposals. Please be advised that NSF will now start requiring the use of Research.gov for the preparation and submission of proposals in response to program descriptions. As a reminder, FastLane is targeted to be removed as a submission option from all funding opportunities when the Proposal and Award Policies and Procedures Guide (PAPPG) goes into effect in January 2023. Grants.gov will remain a submission option for most NSF proposals.
To assist the research community, NSF developed a dynamic listing of program descriptions that require submission in Research.gov. Follow these steps to determine if your proposal for a specific program description must be prepared and submitted in Research.gov:
The document will identify program descriptions requiring Research.gov preparation and submission and the associated effective date. This document will be updated on an ongoing basis as FastLane will be removed from all program descriptions as a proposal preparation and submission option when the PAPPG goes into effect in January 2023.
Since many program solicitations also require submission in Research.gov, proposers should pay close attention to the requirements identified in those specific funding opportunities.
Research.gov Proposal Capabilities and Transition from FastLane Proposal Preparation
NSF strongly encourages proposers to prepare and submit all supported proposals in Research.gov now, to facilitate a smooth transition from FastLane proposal preparation to Research.gov over the next several months. In addition, NSF relies on your vital feedback to help ensure the system is working as intended and to identify areas of improvement. Feedback may be submitted athttps://www.research.gov/research-web/feedback.
Research.gov Proposal Preparation and Submission Training Resources
Questions? If you have IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 (7:00 AM – 9:00 PM ET; Monday – Friday except federal holidays) or via email@example.com. Policy-related questions should be directed to firstname.lastname@example.org.
2. Summer DHHS Salary Cap and DHHS Salary Cap Pay Guidance Now Available (Monday, February 14, 2022)
Guidance relating to summer pay on NIH grants for faculty members on academic year contracts has been released by the Research Administration Team regarding supplemental compensation. Additionally, guidance regarding salaries for employees whose Institutional Base Salary (IBS) exceeds the DHHS salary cap is also available in this guidance with recommended procedures. Please click below to download this DHHS guidance document or visit our website to learn more.
If you have any questions or concerns, please contact Sam Mobry
3. Subaward Document Changes Now Online (Monday, February 14, 2022)
The Research Office has updated some of the supporting documents for subawards. The Subrecipient Commitment Form (non-FDP) and Attachment 3B have been updated to include a field for the UEI number. The new forms should be used effective immediately for all subawards. This change is in response to the U.S. Government transitioning from the use of the Dun & Bradstreet (D&B) Data Universal Numbering System (DUNS) nine-digit number as an entity identifier throughout the federal awarding process to the Unique Entity Identifier (UEI). The Federal Demonstration Partnership (FDP) Expanded Clearinghouse has also been updated to include the UEI number for all registered organizations effective October, 2021.
4. UPDATE: Provisional F&A Rate Agreement (Tuesday, June 29, 2021)
June 29, 2021
The University of Delaware’s new Negotiated Rate Agreement is now available, which includes FY22-FY25 Facilities & Administrative (F&A) Rates and FY22 Fringe Benefit rates. The new rate agreement with the Department of Health and Human Services is located on the Research Office (RO) website for your reference. You will also find the new rates on the RO website in the UD Proposal Development Guide (see Budgets & Rates).
Effective immediately, all new proposals will use the fixed fringe and predetermined F&A rates, which have been programmed into PeopleSoft. The FY22 fixed fringe rates will be applied to existing awards. Existing awards will continue at the F&A rates at which they were awarded, unless there are competing segments.
Several job aids have been revised for use by the research community regarding the F&A and fringe rates:
5. Updated Guidance to NIH’s Biographical Sketch and Other Support Changes (Monday, May 24, 2021)
In an effort to support strong collaboration between Federal research agencies, NIH has made every effort to align the Biographical Sketch (Biosketch), Other Support format page and Application Form Instructions with guidance issued by the Office of Science and Technology Policy Joint Committee on the Research Environment.
As a result, NIH has updated its application forms and instructions to support the need for applicants and recipients to provide full transparency and disclosure of all research activities, foreign and domestic.
6. UD Exchange Roll-Out News (Monday, May 24, 2021)
As part of the UD Exchange (UDX) roll-out, internal controls have been improved for requisitions using sponsored program funds. UDX requisitions that use sponsored program funding will route to RO for approval as follows:
Subcontracts or Consultants: a C&G will review
If the requisition total is > $10,000, an SRA will review
Additional Project End Dates Controls:
Between 90 days prior to the end of the project through the project end date, equipment requisitions will route to an SRA; 1-45 days after the end of the project will only allow requisitions for publications, printing or subcontracts; 46-60 days after the end date of the project will only allow subcontracts; requisitions 61+ days after project end date will not move forward.
We look forward to the decreased compliance risk brought about with these changes and invite you to contact your Contract & Grant Analyst with any questions.
If you have any questions or concerns, please contact Chris White
7. Monthly VPFIN Sponsored Program Expenditures Report (Monday, May 24, 2021)
As a reminder, the report tabs of the VPFIN Sponsored Program Expenditure Report, has drill down functionality. The report is available in COGNOS for you to run based on your business needs. Information regarding COGNOS can be found on the IRE website. The reports/ folders are located in COGNOS Public Folders/Research Office Financial Reports/Monthly Reports/Summary Pages. The folders are summary pages that include drill throughs, summaries and detail reports. The COGNOS role of BUSINESS MANAGER has been applied to each folder.
For questions on how to run a COGNOS report, please contact IRE. If you have questions regarding the data, please contact Devora Frisby
8. Effective March 22: NSF Enabled Three New Proposal Types (Thursday, March 25, 2021)
March 25, 2021
Effective March 22, the National Science Foundation (NSF) enabled three new proposal types in the Research.gov Proposal Submission System and in the recently launched Research.gov Proposal Preparation Demo Site. These are the Facilitation Awards for Scientists and Engineers with Disabilities (FASED), Equipment, and Travel proposal types. New automated compliance checks and associated error and warning messages for these proposal types were also implemented. In addition, proposal withdrawal functionality was added for both single submission (with or without subawards) and separately submitted collaborative proposals from multiple organizations. New training resources have also been added to the Research.gov Research.gov/About Proposal Preparation and Submission page.
FASED, Equipment, and Travel Proposals
Proposers can now select a FASED, Equipment, or Travel proposal type in the Research.gov Proposal Submission System proposal setup wizard, in addition to the existing Research.gov proposal type options:
Rapid Response Research (RAPID)
EArly-concept Grants for Exploratory Research (EAGER)
Research Advanced by Interdisciplinary Science and Engineering (RAISE)
All supported proposal types are available in the Research.gov Proposal Preparation Demo Site.
Questions? If you have IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 (7:00 AM – 9:00 PM ET; Monday – Friday except federal holidays) or via email@example.com. Policy-related questions should be directed to firstname.lastname@example.org. or contact your assigned UD Contract & Grants Specialist.
9. Automated Closeout Report Enhancements (Monday, October 26, 2020)
AUTOMATED CLOSEOUT REPORT ENHANCEMENTS
October 23, 2020
The Automated Closeout Report (ACR) has been enhanced and will be available with the enhancements as of November 2, 2020. Through a collaborative effort, additions such as the Project Start Date and ACR Due Date have been included within the body of the ACR report for clarity and better internal controls.
The primary ACR enhancements are as follows:
Updated the webform title to “Automated Closeout Report”
Updated the overall webform instructions
Added the Project Title, Project Start Date, and ACR Due Date
Update the Equipment Inventory section instructions and corrected the issue that was causing equipment transactions to appear twice (x2) in the transaction results.
Updated the Cost-Share/Match section instructions
Updated the After End Date Charges and Potential Unallowables Charges section instructions
Added Y/N questions to the Confirm Final Expenditure section
ACR Escalation Process
The ACR escalation process will be effective as of November 2, 2020. The details of the communication timeline are provided for your review and as a reference. The use of sweep purpose codes is to be used in conjunction with the new escalation process whereby the college/departments will receive advanced notifications outlining unverified costs during closeout, and to which their units still have the opportunity to respond to and resolve prior to the finalization of the closeout.
10. New Account Code for Non-IBS Salaries (Tuesday, October 20, 2020)
NEW ACCOUNT CODE FOR NON-IBS SALARIES
October 22, 2020
Through a collaborative effort, dedicated supplemental compensation accounts have been created to assist with the proper identification of an employee’s Institutional Base Salary.
The 14 new account codes should be used in the LAM to accurately track all supplemental pay for UD employees (excluding summer salary for faculty paid via supplemental contracts).
Before, if an employee held a secondary appointment, the compensation for that appointment was distributed on the same account code (typically 121100/120200) as the compensation for the primary job. This can present problems when reporting an employee’s institutional base salary (IBS) on an effort report.
Now, an employee’s secondary appointment that is beyond the employee’s primary responsibilities can be captured through the 14 account codes outlined below.
Professional Staff Full-time Admin Supplement (Non S Contract) — This account is used to record administrative supplement for full-time exempt employees
Professional Staff Part-time Admin Supplement (Non S Contract) — This account is used to record administrative supplement for part-time exempt employees
CHAIR ADMN SUPL (NON S CONTR) – This account is used to record administrative supplement for chairpersons
CHAIR NINTH SUP (NON S CONTR) – This account is used to record ninths for chairpersons
FACULTY ADMN SUPL (NON S CONTR) – This account is used to record administrative supplement for full-time faculty
FACULTY NINTH SUP (NON S CONTR) – This account is used to record ninths for full-time faculty
FAC P/T ADMN SUPL (NON S CONTR) – This account is used to record administrative supplement for part-time faculty
FAC P/T NINTH SUP (NON S CONTR) – This account is used to record ninths for part-time faculty
CTR DIR ADMN SUPL (NON S CONTR) – This account is used to record administrative supplement for center directors
CTR DIR NINTH SUP (NON S CONTR) – This account is used to record ninths for center directors
F/T NON-EX37.5 ADM SUP (NON SC) – This account is used to record administrative supplement for full-time (37.5 hrs/week) non-exempt employees enrolled in 403b
P/T NON-EX37.5 ADM SUP (NON SC) – This account is used to record administrative supplement for part-time (less than 37.5 hrs/week) non-exempt employees enrolled in 403b
F/T NON-EX40 ADM SUP (NON SC) – This account is used to record administrative supplement for full-time (40 hrs/week) non-exempt employees enrolled in 403b
P/T NON-EX40 ADMN SUP (NON SC) – This account is used to record administrative supplement for part-time (less than 40 hrs/week) non-exempt employees enrolled in 403b
Jeffrey Friedland Associate Vice President for Research Administration 210 - A Hullihen Hall Ph: (302) 831-4978
HOURS OF OPERATION
The University of Delaware Research Office is open from 8 a.m. to 5 p.m. Monday through Friday. The Research Office is closed Saturday and Sunday and observes all University closings and holidays. See the Academic Calendar for more information.