Operational Excellence

IN RESEARCH ADMINISTRATION

In accordance with the University’s research growth strategy, we are reviewing and revamping research administration at the University of Delaware. Our goal is to provide top-notch support for researchers at every step of the way, from proposal submission to award closeout.

 

STREAMLINED RESEARCH

In fall 2018, the University of Delaware underwent an extensive evaluation of research administration under the direction of Charlie Riordan and Jeff Friedland.

In partnership with Huron Consulting Group, administrative functions performed by the Research Office were reviewed in collaboration with central administrators, department administrators, principal investigators, and other key stakeholders and leaders across the research community.

As a result, we have many actionable recommendations for consideration as we work to optimize our research administration infrastructure. The Operational Excellence in Research Administration (“OPERA”) initiative has been launched to address these recommendations.

Upcoming Events
WHY WE’RE DOING THIS

The quality of administrative services provided by the Research Office is critical to creating an efficient and effective research environment at the University. Our goals during this initiative are to:

  • Improve service to faculty who participate in sponsored research
  • Increase process efficiency via enhanced policies, procedures, tools, and systems
  • Bolster institutional compliance with federal and sponsor requirements
  • Implement performance metrics to continuously review administrative effectiveness

 

PROGRESS UPDATES

We will be engaging the broader research community and sharing our progress throughout this transformation effort. Ongoing communications and status updates can be viewed in the announcement section below.

Announcements

1. Updated Effort Certification Reporting Policy (Friday, April 19, 2019)

The Research Office and the Office of General Counsel recently updated the University’s Effort Certification policy to better adhere to Uniform Guidance and reduce administrative burden during the certification process. The primary changes are as follows:

  • There is no longer a five percent limit on the deviation between allocated or “committed” effort and reported or “actual” effort. PIs and other personnel receiving sponsored salary should still adhere to their commitments to their best of their ability and have commitment percentages updated in UD Financials whenever they change from the budgeted amount. It is the responsibility of the department to maintain communication with the sponsor and ensure that the actual effort exhibited is acceptable to the sponsor.
  • The deadline for certification of reports is now 60 days following the close of the reporting period. This deadline puts the University in line with the certification procedures of other large research institutions and ensures that review of reports occurs in a timely manner closer to the applicable reporting period.
  • PIs are reminded that effort certification is a requirement of accepting federal rewards. Knowingly certifying a false report is a violation of University policy and may result in potential disciplinary action and civil or criminal penalties.

The full policy can viewed on the General Counsel’s website.

If you have any questions or concerns, please contact Jeff Friedland
All Announcements

2. NSF Fastlane Changes – additional automated compliance checks on proposals, Effective Date: January 26, 2015 (Monday, January 26, 2015)

The following changes will be made to FastLane to support the revised PAPPG:

  • Budget Form Update
  • Budget Justification Upload
  • Cost Sharing Notifications Requirement
  • New Funding Mechanism

Automated Compliance Checks

  • Page Count
  • Budget
  • Proposal Section

Effective Date: January 26, 2015

3. A new version of the NSF Proposal & Award Policies & Procedures Guide (PAPPG) , (NSF 15-1) has been issued. This new version of the PAPPG will be effective for proposals submitted, or due, on or after December 26, 2014 (Monday, January 26, 2015)

A new version of the NSF Proposal & Award Policies & Procedures Guide (PAPPG) , (NSF 15-1) has been issued. The PAPPG is comprised of documents relating to the Foundation’s proposal and award process and consists of the: (a) Grant Proposal Guide (GPG) for guidance on the preparation and submission of proposals to NSF and and (b) Award & Administration Guide (AAG) to guide, manage, and monitor the award and administration of grants and cooperative agreements made by the Foundation.

This new version of the PAPPG will be effective for proposals submitted, or due, on or after December 26, 2014.

4. NSF has updated their proposal guide as well as their grant and cooperative agreement terms/conditions (Monday, January 5, 2015)

The Proposal & Award Policies & Procedures Guide (PAPPG) update is effective December 26, 2014. In conjunction with this update, NSF has also updated the Grant General Conditions and the Cooperative Agreement Financial and Administrative Terms and Conditions. You will find the documents at the following urls:

5. NIH Fiscal Policy for Grant Awards – FY2015 (Monday, January 5, 2015)

NIH Fiscal Policy for Grant Awards – FY2015

6. Notice of Salary Limitation on Grants, Cooperative Agreements, and Contracts (Monday, January 5, 2015)

Notice of Salary Limitation on Grants, Cooperative Agreements, and Contracts

7. Ruth L. Kirschstein National Research Service Award (NRSA) Stipends, Tuition/Fees and Other Budgetary Levels Effective for Fiscal Year 2015 (Monday, January 5, 2015)

Ruth L. Kirschstein National Research Service Award (NRSA) Stipends, Tuition/Fees and Other Budgetary Levels Effective for Fiscal Year 2015

8. NIH has revised its definition of ‘Clinical Trial’ (Wednesday, December 17, 2014)

NIH policy requires clinical trials to be monitored, and applicants and offerors seeking NIH support are expected to describe their plans for data and safety monitoring in their applications and proposals. Please see announcement at http://grants.nih.gov/grants/guide/notice-files/NOT-OD-15-015.html

9. Individual Development Plans (IDPs) for Graduate Students and Postdoctoral Researchers (Wednesday, October 1, 2014)

Descriptions on the use of Individual Development Plans (IDPs) for Graduate Students and Postdoctoral Researchers Required in Annual Progress Reports beginning October 1, 2014. Please see notice #: NOT-OD-14-113 and RPPR IDP Instructions.

10. NSF Biosketch Template (Tuesday, August 12, 2014)

Please see NSF Biosketch Template

Share This