Information designed to assist departmental research administrators — professionals who work with researchers in their unit and with contract-and-grant experts in the Research Office in establishing, maintaining, and closing out research awards. If you are seeking guidance on developing a proposal and its budget, please see the Proposal Guide.

GRANT DEVELOPMENT

Responsible Participation

Read the Award

Budget

Responsible Participation

Read the Award

Budget

Computing Devices

Award Setup

Cost-Share

Computing Devices

Award Setup

Cost-Share

Subcontracts Issued by UD

Consulting Agreement

Program Income

Subcontracts Issued by UD

Consulting Agreement

Program Income

Fabrications

Personnel

Labor Allocation Module (LAM)

Fabrications

Personnel

Labor Allocation Module (LAM)

Effort Administration

Gifts vs. Sponsored Project

NIH Salary Cap Calculator

Effort Administration

Gifts vs. Sponsored Project

NIH Salary Cap Calculator

Participant Support Costs

Participant Support Costs

 

GRANT MANAGEMENT

Administrative Salaries

Billing

Budget Revisions

Capitalizing Fabrications

Administrative Salaries

Billing

Budget Revisions

Capitalizing Fabrications

Cost Accounting Standards (CAS)

Cost Allocations

Cost-Share (Equipment)

Cost Transfer (Journal Vouchers)

Cost Accounting Standards (CAS)

Cost Allocations

Cost-Share (Equipment)

Cost Transfer (Journal Vouchers)

DHHS Salary Cap

Effort

GSA Lodging Rate Guidance

Grant Transfer Procedure

DHHS Salary Cap

DHHS Salary Cap

DHHS restricts the amount of direct salary of an individual under an NIH grant or cooperative agreement or applicable contract to Executive Level II of the Federal Executive Pay scale. Please see the salary cap summary and the time frames associated with existing salary caps at https://grants.nih.gov/grants/policy/salcap_summary.htm. An individual’s base salary, per se, is NOT constrained by the legislative provision for a limitation of salary. The rate limitation only limits the amount that may be awarded and charged to NIH grants and contracts. An institution must pay an individual’s salary amount in excess of the salary cap with non-sponsored funds. The amount of funding above the salary cap must be coded as cost-share in order to demonstrate compliance with the cap.

The Summer DHHS Salary Cap and DHHS Salary Cap pay guidance is now available relating to summer pay on NIH grants for faculty members on academic year contracts has been released by the Research Administration Team regarding supplemental compensation. Additionally, guidance regarding salaries for employees whose Institutional Base Salary (IBS) exceeds the DHHS salary cap is also available in this guidance with recommended procedures. Please click below to download this DHHS guidance document or visit our website to learn more.

Effort

GSA Lodging Rate Guidance

Grant Transfer Procedure

Meals (non-travel)

Monitoring Expenditures

No-Cost Extensions

NSF Two-Month Rule Policy

Meals (non-travel)

Monitoring Expenditures

No-Cost Extensions

NSF Two-Month Rule Policy

Record Retention

Reporting

Residual Balance Transfer

Subcontracts

Record Retention

Reporting

Residual Balance Transfer

Subcontracts

Service / Maintenance Contracts for Equipment

UDX and Concur Guidance on Sponsored Programs

Unallowable Costs

Useful Tools

Service / Maintenance Contracts for Equipment

UDX and Concur Guidance on Sponsored Programs

Unallowable Costs

Useful Tools

 

CLOSING THE AWARD

Automated Closeout Report (ACR) Job Aid

Automated Closeout Report (ACR) Webform

Closeout Timelines and Escalation

Automated Closeout Report (ACR) Job Aid

Automated Closeout Report (ACR) Webform

Closeout Timelines and Escalation