Research Administration
Research administration is comprised of many facets and serves as a central resource to support the research community at UD by providing guidance and stewardship for the researchers and administrators on all campuses.
Our mission is to provide excellent administrative support to investigators in their pursuit of research and other scholarly activities while ensuring compliance with federal, University and private sponsor regulations, terms and conditions.
Award Setup
After receipt of a new sponsored award or continuation from a sponsor, the Research Office will prepare the award for spending. We work with departments and PIs to finalize project budgets, setup backend access and prepare your award to.
Setting up your files at the beginning of an award will help to keep you organized throughout the life of the award and make close-outs and audits a much simpler task. You may find it useful to set up a PROJECT ID folder to track transactions. Subfolders for each budget category or type of transaction allow you to further organize your transaction backup documentation.
When a new purpose is set up by the Research Office for a new project, a copy of the Research Office Chart of Accounts Notification is sent to the PI and department account administrator or department representative (this varies by department). This document is a valuable resource for you to retain to help you in administering your award. The Purpose, Project, Contract, and Proposal IDs are all listed. You will need these IDs to run queries and track your transactions. Validate the accuracy of this report and discuss any discrepancies with the Research Office.
Administrator Directory Search
Administrator Directory Search
A tool designed to aid UD researchers locate contracts and grants, and effort reporting staff assigned to their departments.
Research Notices and Announcements
1. NASA Policy Update: Implementation of New Grant and Cooperative Agreement Manual (Friday, October 18, 2024)
On October 1, 2024, the National Aeronautics and Space Administration (NASA) released an updated version of the NASA Grant and Cooperative Agreement Manual (GCAM) which now provides a single resource for guidance covering the full life cycle – from proposal to closeout – of NASA-sponsored programs. The 2024 GCAM, available here, implements the Office of Management and Budget’s 2024 revisions to Title 2 of the Code of Federal Regulations (2 CFR), and fully incorporates the guidance previously found in the Proposer’s Guide, which will no longer be utilized.
The 2024 GCAM is effective October 1, 2024, and applies to all new awards and amendments issued on or after 10/1 regardless of when the proposal was submitted. The NASA Grant & Cooperative Agreement Terms and Conditions, which set forth general and specific award terms, have been separated from the GCAM to create a standalone document posted on the Grants Policy and Compliance page and available here.
To implement requirements of the National Security Presidential Memorandum-33 (NSPM-33) and the CHIPS and Science Act, all covered individuals, as defined in the 2024 GCAM, are now required to submit the common disclosure forms with their applications. The templates for the biographical sketch and current and pending support forms are posted here along with NASA’s Pre-Award and Post-Award Disclosure Requirements table. Both common forms require a signed certification that the individual is not a party to a malign foreign talent recruitment program.
As a reminder, senior/key personnel are required to disclose pending applications to and current participation in programs sponsored by foreign governments, instrumentalities, or entities, including foreign government-sponsored talent recruitment programs. Covered individuals are prohibited from participating in a malign foreign talent recruitment program.
All Announcements
2. NIH – Research Performance Progress Report (Friday, February 15, 2013)
The Office of Management and Budget (OMB) has mandated that federal agencies implement a federal-wide research performance progress report (RPPR) for submission of required annual or other interim performance reporting on research grant and cooperative agreement awards to standardize recipient reporting on federally-funded research projects. NIH Implementation of the RPPR – All NIH grantees will have the option to use the RPPR for Streamlined Non-competing Award Process (SNAP) and Fellowship progress reports beginning 10/19/2012. The use of the RPPR will not be required at this time and grantees may continue to use eSNAP or paper submissions as appropriate.
3. NIH – Changes to Reporting Requirements (Friday, January 25, 2013)
With this Notice, NIH informs grantees that in Spring, 2013, at the earliest, NIH will delay processing of non-competing continuation grant awards if publications arising from that award are not in compliance with the NIH public access policy. The award will not be processed until recipients have demonstrated compliance. This change will take effect in tandem with NIH requiring the use of the Research Performance Progress Report (RPPRs) for all Streamlined Non-competing Award Process (SNAP) and Fellowship awards in the Spring of 2013 (see NIH NOT-OD-12-142).
NIH will simultaneously implement the procedural change outlined below to facilitate public access reporting in paper progress reports (PHS 2590) submitted on or after this ‘to be announced’ spring date.
4. NIH – Changes to Public Access Policy (Friday, January 25, 2013)
This webinar is designed for Compliance Officials at grantee institutions responsible for adhering to the NIH Public Access Policy.
5. NSF – Reporting Changes (Thursday, November 1, 2012)
All NSF project reporting will transfer from FastLane to Research.gov: the Research Performance Progress Report (RPPR) Principal investigators and co-PIs will use Research.gov to meet all NSF project reporting requirements, including submission of annual, final, and interim project reports and the project outcomes report. Where can I get more information? The following resources from Research.gov are very helpful to get started.
- Project Reporting Getting Started Guide (step-by-step instructions with great screen shots)
- FAQs
- Slides from their October webinar
6. NIH – Transition to Electronic Submission (Monday, October 1, 2012)
NIH has also announced its plans to transition to electronic submission of Multi-Project Applications. More information regarding this transition may be found in notice NOT-OD-12-161.
7. AFOSR – Pre-Award Cost Policy (Friday, June 1, 2012)
AFOSR has changed its requirements regarding pre-award costs up to 90 calendar days prior to the award.
8. UD – Compliance Hotline (Saturday, April 28, 2012)
Please visit the UD Compliance site for Hotline and Compliance related information.
9. UD – Travel and Compliance (Saturday, April 28, 2012)
UD Travel with or Transportation of Research Related Data MEMO FROM – Dr. Charles (Charlie) Riordan, Vice Provost for Research: The purpose of this memo is to remind and inform all University of Delaware employees of the laws, policies and procedures that may impact the transportation of University of Delaware property, including research-related materials, software, data, biological materials and equipment. These laws, policies and procedures apply whether the materials, software or data are hand-carried during travel or shipped commercially. The laws, policies and procedures apply to our international visitors as well.
10. NSF – UD Grant Management Service (Wednesday, February 1, 2012)
Information Technologies now offers University researchers a streamlined way to log in to NSF’s Research.gov site for grant management services including FastLane.