Forms, Policies & Procedures

Preparing a Sequence Listing for the USPTO

These instructions are based on the U.S. Code of Federal Regulations, 37 CFR Sections 1.821-1.825. The sequence rules require the use of standard symbols and a standard format for sequence data and submission of the data in computer readable form. The sequence listing must be in ASCII text. Instructions for formatting the sequence listing and a sample sequence listing are presented on the following pages. The USPTO has a software program, “PatentIn,” to help you prepare sequence listings in the proper format.You can download the software and obtain instructions for using the software from Patentin Software

Download the Procedure

Related Links

Patentin Software

Procedure for Requesting Letters of Support and Cost Share Commitments from the Research Office

Principal investigators (PIs) are encouraged to review UD’s Cost Sharing Policy. Cost share letters and or commitments require sufficient preparation and often a long lead time. PIs should start this conversation with their respective department chairs or college research office/deans as early as possible. All proposals that require cost share commitments and/or letters of support from UD leadership (president, provost, VP for research, scholarship and innovation) should follow the steps outlined herein.

Please route all requests for cost shares and letters of support requiring UD leadership support through the associate vice president for research development. Encourage the PI’s and research deans to engage with the Research Office (RO) as early as possible through the Research Development Office. Use email researchdev@udel.edu for communication to the RO.

The timeline, specified below, depends on the complexity of the cost shares/commitments and level of letters of support.

Cost Sharing and F&A Modifications:

1. Standard equipment match requests should follow the Equipment Cost Share policy and be communicated to the RO at least one week in advance of the submission date.
2. RO should be notified at least two weeks from the submission date for proposals with substantial match, such as non‐equipment match. Large/complex proposals, such as major research instrumentation grants or proposals involving more than one college, generally require very substantial university cost share commitments and therefore need even more lead time.
3. Unless F&A is limited by the sponsor, any reductions of F&A, including its use as cost share, need to be communicated to the RO at least two weeks in advance.

Letters of Support:

1. Letters of support that involve language for cost shares need to follow the cost share schedule noted above. See also #3 below.
2. Please plan at least five business days before proposal submission date for letters of support that need president or provost signature; three business days for letters of support that need VP for research, scholarship and innovation support.
3. The PI and/or respective research dean must provide a draft summary for such letters and key points that must be emphasized in the LOS, paying careful attention to the solicitation’s guidelines.

Proposal Development Assistance Request Form

The Research Development Office (RDO) serves as the support office to help faculty navigate today’s challenging research funding landscape and prepare competitive grant proposals. RDO provides support and management for large and/or multi-department proposals, where RDO serves as a point of contact for PI for all aspects of a grant application, including proposal project management, finding the right person(s) and UD units to leverage, grant writing and graphics, letters of support from UD leadership, equipment and other cost shares, and special exceptions – all leading to submitting a successful proposal. Use this form to request aid in the proposal preparation process.

Related Links

For additional information regarding our services please visit RDO’s Landing page.

Proposal Review Panel Interest Form

A variety of sponsoring agencies offer research, career, scholar or educational funding opportunities that limit the number of applications that can be submitted. An internal selection process has been established by the Research Development Office to assist with reviewing these opportunities and is always searching for new reviewers whose expertise is as close as possible to the content area. If you are interested in serving as a reviewer, please provide your name, college, department up to three areas of expertise to be added to our list of reviewers by filling out this form.

Related Links

• Limited Submissions
• Internal Limited Submission White Paper Template

Protection of Potable Water Supply

1. SCOPE OF PURPOSE
   To ensure potable water supply systems are designed, installed, maintained and utilized in such a manner as to prevent contamination from nonpotable liquids, solids or gases.
2. POLICY

   Potable water supply system shall be designed, installed and maintained in such a manner as to prevent contamination from nonpotable liquids, solids or gases being introduced into the potable water supply through cross-connections or any other piping connections to the system. The Facilities Planning and Construction Department shall ensure new facilities and renovations comply with the requirements of The IBC Plumbing Code or the latest plumbing code adopted by the City of Newark. The Facilities Management Department shall ensure facilities are maintained in accordance with this code. …

For more information regarding this policy and backflow prevention contact the Facilities Management Department or the Department of Environmental Health and Safety.

The complete policy and more can be found on the General Counsel’s web site.

Provider Category Determination Worksheet

This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

Pyrotechnics Cearance Form

Form needed to create any pyrotechnic displays on University property.

Radioactive Material and Machines Capable of Producing Ionizing Radiation

1. SCOPE OF PURPOSE
   To ensure all activities related to sources of ionizing radiation are conducted in compliance with U.S. Nuclear Regulatory Commission regulations and license conditions, Delaware Radiation Control Regulations, and University Regulations.

The complete policy and more can be found on the General Counsel’s web site.

Radioactive Material Receipt, Use, and Disposal

Inventory of radioactive material in storage with entries to track use and disposal.

Radioactive Materials Program

The University of Delaware holds a USNRC Type A Broadscope License to use radioactive materials at its campuses in the State of Delaware and in coastal waters as well as at sea. The day-to-day operations of the program are managed by the Radiation Safety Officer assisted by the Radiation Safety Technician. Program elements are listed below:

• University of Delaware Radiation Safety Manual for Radioactive Materials
• U.S. Nuclear Regulatory Commission Regulations, Regulatory Guides, and Technical Information Papers
• Notice To Employees, U.S. Nuclear Regulatory Commission Form 3 (Employee Protection)
• Data for Commonly Uses Radioisotopes at the University of Delaware
• Repository of Laboratory Protocols Utilizing Radioactive Materials
• Radiation Safety Training Schedule
• Suppliers of Radiation Equipment
• Educational Resources

Radiation Safety Procedures

• Instructions for Ordering Radionuclides
• Package Opening Instructions
• Safe Work Procedures
• Post-experiment Contamination Surveys
• Radiation Emergency Procedures
• Disposal of Radioactive Waste
• Radioactive Waste Disposal Guide
• Scheduling a Waste Pick-up

Questions regarding radioactive materials may be addressed to William Fendt or call 831-1434.

Radioactive Waste Pick-Up Request Webform

This form deals with Waste Management & Disposal. Please review the form carefully to determine its applicability in your research, as well as the entity that governs this particular form. For questions regarding safety concerns and regulations, please visit UD’s EHS (Environmental Health and Safety) or review the policies and procedures in the Safety Section of this page.

Ratner Prestia Guide to Intellectual Property

The Ratner Prestia Document gives an overview of the different aspects of patents, trademarks, copyrights, and trade secrets such as how protection is gained, the duration of that protection, who is entitled to the rights, and more.

The complete policy and more can be found on the UD Research Office’s web site.