Forms, Policies & Procedures

Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.


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Forms, Policies and Procedures (3 Entries)
Policy: Research Office
Graduate Tuition Policy
Policy: Research Office

Graduate Tuition Policy

  1. SCOPE OF POLICY

    This policy sets forth graduate tuition requirements for proposals and awards, and applies to all departments, faculty, and staff involved in externally sponsored research at the University of Delaware.

  2. POLICY STATEMENT

    The Research Office requires graduate tuition to be budgeted to grants and contracts at a minimum rate of 40% of the full-time tuition at the university base rate of $950 per credit hour for the fall and spring semesters. Exceptions to this policy may be granted under specific circumstances as outlined per this policy.

  3. POLICY STANDARDS AND PROCEDURES
    1. Budgeting Requirements
      1. Graduate tuition must be budgeted as a direct charge to all grants and contracts at a minimum rate of 40% of the full-time tuition at the university base rate of $950 per credit hour for the fall and spring semesters.
      2. Full tuition is considered 9 credit hours per semester at the university rate of $950 per credit hour.
        1. If a graduate student is being budgeted at less than 100% of their stipend, the rate of the tuition should be prorated proportionately.
          1. For example, for a student budgeted at 40% of their stipend, a minimum of 40% of the tuition should be budgeted on the proposal. For a student budgeted at 50% of their stipend, a minimum of 40% and up to 50% of the tuition may be budgeted on the proposal.
        2. If a sponsor provides a stated amount for cost of education, the full amount as stated by the sponsor may be budgeted.
    2. Policy Exception Requests
      1. Exceptions to this policy may be granted with approval of both the PI’s Dean (or designee) and the Vice President for Research, Scholarship, and Innovation (or designee) in cases where:
        1. the funding organization has a written policy precluding or limiting the charging of graduate tuition to awards, or
        2. the total funding available to the PI(s) for the project is less than $75,000 per year.
      2. Exception Requests During Proposal Submission: A request for an exception to the graduate tuition policy should be processed via the Proposal Approval Summary Webform.
        1. If the request is due to a written sponsor policy, the sponsor policy should be attached to the UD Financials: PeopleSoft Proposal Attachments page using the naming convention “[ProposalID]_Tuition_other”. This will feed into the webform for review.
        2. If the request is for an exception is due to the PI project being less than $75,000, the Dean (or designee) and the Vice President for Research, Scholarship, and Innovation (or designee) will review and approve the exception via the proposal approval form routing prior to submission
      3. Exceptions Requests During Award Establishment: If a proposal that did not originally meet the exception criteria is subsequently awarded for less than $75,000 per year, an email approval from the Dean (or designee) should be routed to the Contract & Grants Specialist during award establishment. The request for an exception will be sent to Vice President for Research, Scholarship and Innovation (or designee) for review and approval.
    3. Post-Award Requirements
      1. The allocation of tuition costs must be allowable per the award guidelines and must not exceed the distribution of effort as reported through salary charges.
      2. Any re-budgeting of graduate student stipends should include the proportionate re-budgeting of tuition.
      3. Department/college research administrators should routinely reconcile tuition expenses for fiscal compliance.
      4. The Research Office will review tuition expenses during the closeout process for the fall and spring semesters referencing the following student salary expense account codes:
        1. 122600 GRADUATE ASSISTANT (O/H CHARGE)
        2. 122610 GRADUATE TRAINEES
        3. 122700 GRADUATE FELLOW
        4. 126900 GRAD STDT-ENROLLED < 1/2 TIME

 

Policy Details:

OWNER: UD Research Office

RESPONSIBLE OFFICE: UD Research Office

ORIGINATION DATE: February 1, 2016

REVISION DATE(S): 9/16/19, 3/10/2021

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51443

Policy: Research Office
UD Individual Development Plan (IDP)
Policy: Research Office

UD Individual Development Plan (IDP)

University of Delaware IDP policy
The University of Delaware requires Individual Development Plans (IDPs) to be completed for graduate students and postdocs funded by NIH (regardless of funding mechanism) each year. The use of IDPs for all graduate students and postdocs is encouraged as a means for professional development and career planning. Additionally, other funding agencies are beginning to request IDPs.

Reporting
PIs of NIH grants must report on the use of IDPs in their annual Research Progress Performance Report (RPPR) in Section B. Accomplishments, Question B.4. PIs do not need to include actual IDPs; they need to document that graduate students and postdocs funded by the award use IDPs and discuss them with their mentors on an annual basis. Below is suggested wording for inclusion in the RPPR. PIs should modify the text as needed to accurately reflect their activities in encouraging their trainees to develop and utilize IDPs.

The University of Delaware (UD) requires all graduate students and postdoctoral researchers supported by funding from the NIH to formulate and use Individual Development Plans (IDPs) to plan their academic and career goals and to facilitate conversations with their mentors about these goals. UD also recommends that all graduate student and postdoctoral researchers formulate IDPs, regardless of their funding source.

The University of Delaware provides a number of resources to support graduate students, postdoctoral fellows and mentors with IDPs. UD recommends that graduate student and postdoctoral researchers utilize “myIDP” provided by AAAS to create and maintain their IDPs. Additional resources for students, postdoctoral fellows, mentors and PIs are available on the University of Delaware website. IDP activity for University of Delaware researchers is tracked in UD’s online IDP reporting system, which maintains privacy of trainees but allows mentors and PIs to monitor IDP-related activities.

Related Links

AAAS “myIDP” Individual Development Planning Tool
UD IDP Assessment Form

 

Policy Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: December 14, 2015

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=71062

Form: Research Office
UD Individual Development Plan Assessment Form (IDP Form)
Form: UD Research Office

UD Individual Development Plan Assessment Form (IDP Form)

University of Delaware IDP Assessment Form
The University of Delaware requires Individual Development Plans (IDPs) to be completed for graduate students and postdocs funded by NIH (regardless of funding mechanism) each year. The use of IDPs for all graduate students and postdocs is encouraged as a means for professional development and career planning. Additionally, other funding agencies are beginning to request IDPs. To aide in this requirement the UD Research Office is providing an IDP Assessment Form that will help with this effort.

Related Links

AAAS “myIDP” Individual Development Planning Tool
UD Individual Development Plan (IDP) Policy

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: February 25, 2021

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=71129

ASSISTANCE

Compliance Hotline
Phone: (302) 831-2792

UD Research Office
210 Hullihen Hall
Newark, DE 19716
Phone: (302) 831-2136
Fax: (302) 831-2828
Contact us

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