Forms, Policies & Procedures

Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.

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Forms, Policies and Procedures (85 Entries)
Policy: Safety
Abandoned, Found, Removed, or Unclaimed Property
Policy

Abandoned, Found, Removed, or Unclaimed Property

  1. PURPOSE
    To establish a uniform and consistent policy for the retention, accounting, and disposition of abandoned, found, removed, or unclaimed property.
  2. POLICY
    A University employee finding, coming into possession of, or removing abandoned, lost, or unclaimed property shall forward these item(s) either to the Department of Public Safety or an appropriate authority* within or nearest the facility in which the item was located.

    Any person or office designated as a deposit point for such items shall maintain a log containing a description of the property, date and location found, name and address of the finder, and disposition of the item(s).

    Any property deposited with an appropriate authority which is not claimed or returned to the rightful owner within 10 days of the receipt shall be forwarded to the Department of Public Safety.

    Property can be returned or released to a rightful owner if that person can reasonably demonstrate ownership.** Claimants shall provide identification and be required to sign for the item.

    Property which has been found and turned in by a finder who is not an employee or agent of the University may be returned to the finder by the Department of Public Safety after all reasonable efforts to locate the rightful owner have been exhausted.

    In cases where an employee or agent of the University is the finder, the property will be disposed of in accordance with established Public safety departmental procedures.

    Theft of lost or mislaid property occurs when a person exercises control over the property of another which is known to be lost, mislaid, or misdelivered without taking reasonable measures to return the property to its owner, and is a criminal offense.

    * An appropriate authority is a designated person or office location where this type of property is normally deposited and maintained.

    **Any questions, concerns, or disputes in determining rightful ownership should be immediately referred to the Department of Public Safety.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Campus and Public Safety

POLICY NUMBER (Legacy): 7-33

ORIGINATION DATE: October 11, 1988

REVISION DATE(S):

1-Mar-96

Policy Source Open Policy



Policy: Safety
Alarms and Security Monitoring Systems
Policy

Alarms and Security Monitoring Systems

  1. PURPOSE
    To establish a review and approval procedure governing the design, selection, purchase and installation of any intrusion alarms and other security monitoring systems to ensure maximum system compatibility and effectiveness.

  2. POLICY
    Any person or unit of the University considering the purchase or installation of an intrusion alarm or security monitoring system on the University premises* must consult with and receive prior approval from the Director of Public Safety or his designee.

    Anyone considering the purchase or installation of an intrusion alarm or security monitoring system must contact the Department of Public Safety, Technical Services Unit, at 831-2683. the Director of Public Safety or his designee will review the physical and personal security needs of the facility and the persons who will occupy that facility, determine appropriate design parameters, and assist with the selection of the system.

    Prior to placing any intrusion alarm or security monitoring system on line, the contractor or installer must ensure that the system has been tested for proper operation and that an orientation has been conducted with the primary users and Public Safety staff.

    All design specifications must comply with standards established by Facilities Management.

    * This policy applies to new construction, existing facilities, upgrading/changing system designs or specifications, and any other modifications to existing or planned security systems that either report to or are monitored by the Department of Public Safety.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Campus and Public Safety

POLICY NUMBER (Legacy): 7-28

ORIGINATION DATE: October 2, 1985

REVISION DATE(S):

1-Apr-96

Policy Source Open Policy



Policy: Safety
Ambulance Service for University Employees
Policy

Ambulance Service for University Employees

  1. PURPOSE
    To assist in providing immediate medical attention for University employees who are injured or require medical attention while at work.
  2. POLICY
    When an employee is injured at work or is suffering from an ailment that in the exercise of good judgment requires emergency first aid or examination/treatment by a physician, the employee, the supervisor, or someone else who is present should immediately call 911. Outside of the Newark Campus, contact should also be made with Public Safety at 831-2222 (or 645-4333 in Southern Delaware).

    1. The caller should provide the following information:
      1. The location, age, gender, and name (if known) of the injured/sick employee.
      2. As much detail as possible about the nature of the injury or illness.
      3. Information about any hazards that may threaten the victim or responding officers.
      4. The name and department of the caller.
    2. Types of Response
      1. University police and security officers are trained in CPR and basic first aid. They are normally the first responders to medical emergencies on campus. University police officers are dispatched to all life threatening medical emergencies and investigate all accidents resulting in serious injury. If an injury or illness is such that ambulance transportation is not required, the affected individual may be transported in a University Police vehicle.
      2. If an ambulance is needed to transport the employee, University Police Communications Center will transfer the call to the New Castle County Fire board. The Fire board will dispatch an ambulance to the scene. UDECU, University of Delaware Emergency Care Unit, a volunteer Registered Student Organization whose members receive extensive emergency medical training and are Nationally Registered Emergency Medical Technicians-Basic (NREMT-B) would be the first to be contacted to respond. If UDECU is not available for service or the site of the injured/sick employee is outside the Newark Campus, then the appropriate basic life support service provider will be dispatched.
      3. When advanced life support assistance is required, a Paramedic unit will be requested. Paramedics do not provide ambulance service, but will accompany a patient to the most appropriate emergency medical facility.
    3. If transportation is required, the employee will be transported to the appropriate medical facility.*
    4. In non-emergency cases where the employee has been transported to a medical facility by a Public Safety officer, Public Safety will be available for transportation back to campus and/or other reasonable transfers.
    5. In cases where the injured/sick employee is on campus and needs to return home, the employee’s supervisor will ensure that appropriate transportation arrangements are made.

* The University of Delaware recommends Christiana Care, Occupational Health Services to handle job related injuries. Provider information is available on the Environmental Health and Safety Accident Procedures web site. All employees who suffer work related injuries of a non-emergency nature will be transported to Environmental Health during normal business hours. Employees have the option of being taken to a local medical facility instead of Environmental Health if they so chose. In cases involving serious injuries or illnesses, the responding ambulance attendants or Paramedics will determine the most appropriate facility.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Campus and Public Safety

POLICY NUMBER (Legacy): 7-05

ORIGINATION DATE: March 1, 1996

REVISION DATE(S):

December 2000; July 1, 2005

Policy Source Open Policy



Form: Safety
Application for Analytical X-Ray Equipment Utilization
Form

Application for Analytical X-Ray Equipment Utilization

This form deals with Radiation Safety. Please review the form carefully to determine its applicability in your research, as well as the entity that governs this particular form. For questions regarding safety concerns and regulations, please visit UD’s EHS (Environmental Health and Safety) or review the policies and procedures in the Safety Section of this page.

Application required in order to use X-Ray equipment for research.

 

Form Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Download Form Open Form

Form: Safety
Application for Radionuclide Utilization
Form

Application for Radionuclide Utilization

This form deals with Radiation Safety. Please review the form carefully to determine its applicability in your research, as well as the entity that governs this particular form. For questions regarding safety concerns and regulations, please visit UD’s EHS (Environmental Health and Safety) or review the policies and procedures in the Safety Section of this page.

Application outlining the personnel and quantities of radionuclides being used for a specific research project.

 

Form Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Download Form Open Form

Form: Safety
Application for Use of Open Flame Devices
Form

Application for Use of Open Flame Devices

This form deals with Fire Prevention/Fire Protection. Please review the form carefully to determine its applicability in your research, as well as the entity that governs this particular form. For questions regarding safety concerns and regulations, please visit UD’s EHS (Environmental Health and Safety) or review the policies and procedures in the Safety Section of this page.

Application needed in order to have an open flame in University Facilities. Application must be completed and submitted to EHS 2 weeks prior to the event using the open flame.

 

Form Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Download Form Open Form

Form: Safety
Application for Visiting Scientist to Use Radioactive Materials
Form

Application for Visiting Scientist to Use Radioactive Materials

This form deals with Radiation Safety. Please review the form carefully to determine its applicability in your research, as well as the entity that governs this particular form. For questions regarding safety concerns and regulations, please visit UD’s EHS (Environmental Health and Safety) or review the policies and procedures in the Safety Section of this page.

Visiting scientists may use radioactive materials in University of Delaware laboratories for a one week period provided-

  1. they have significant past radiation experience,
  2. they provide documentation of radiation safety training at their home institution during the previous 12 month period,
  3. they complete this form, and 4) they perform radiation work under the close supervision of a permanent UD radiation worker.

Visitors staying longer than one week or making more than 3 distinct visits to the lab in the same year must contact the UD Radiation Safety Officer (831-8475) to obtain radiation safety training.

Instructions to Visiting Scientist: Complete Sections 1-4 of this form and forward it (with the Section 2 attachment) to the UD Radiation Safety Officer (FAX 302-831-1528) ASAP but at least three working days before you begin radiation work in the laboratory. You must submit this form each time you visit UD and plan to use radioactive material.

 

Form Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Download Form Open Form

Policy: Safety
Asbestos Management
Policy

Asbestos Management

  1. PURPOSE
    To ensure that asbestos exposures of all University personnel, students, guests, visitors and contract personnel are minimized by assuring that all activities that may impact, disturb or dislodge asbestos containing materials and all building conditions that could allow exposure to asbestos fibers are conducted and abated, respectively, in a manner consistent with established safety practices.
  2. LIMITATIONS
    This policy and the associated Asbestos Management Plan is established to address the health concerns posed by exposure to asbestos in University owned and/or occupied buildings.
  3. DEFINITIONS
    1. Asbestos Containing Materials (ACM) – any material containing more than one percent asbestos. Common examples of ACM include but are not limited to: pipe and boiler insulation, sprayed on fire- proofing, troweled on acoustical plaster, floor tile and mastic, floor linoleum, transite shingles, roofing materials, wall and ceiling plaster, ceiling tiles, and gasket materials.
    2. Presumed Asbestos Containing Material – any thermal or surfacing materials present in buildings constructed prior to 1980 that are assumed to contain greater than one percent asbestos but have not been sampled or analyzed to verify or negate the presence of asbestos as defined by the OSHA Asbestos Standard.
    3. Small Operations and Maintenance Activity – any activity conducted by the University’s in-house asbestos team that requires the abatement of less than 25 linear feet or 10 square feet of known or assumed asbestos containing materials.
    4. Suspect Asbestos Containing Materials – any material that may contain more than one percent asbestos but has not been sampled and tested to determine its asbestos content.
  4. POLICY
    1. The Department of Environmental Health and Safety (DEHS) shall write and maintain an Asbestos Management Plan which establishes an asbestos operations and maintenance program and procedural document for the University. The Department of Environmental Health and Safety is responsible for the management and implementation of the Asbestos Management Plan.
    2. Prior to the start of any renovation and/or demolition project, excluding small operations and maintenance activities, the DEHS must be contacted to coordinate a survey for suspect and known asbestos containing materials in the project area. Any suspect asbestos containing material identified in the project area that may be impacted or disturbed must be either sampled and tested to determine its asbestos content following established protocols or assumed to contain asbestos and managed as an asbestos containing material. Small operations and maintenance activities do not need to be coordinated through the DEHS.
    3. Any materials that are known and/or identified to be ACM and will be impacted or disturbed as a result of renovation or demolition activity must be properly abated in accordance with University specifications; State of Delaware Regulations Governing the Control of Asbestos Containing Materials; Environmental Protection Agency NESHAP Regulations; and Environmental Safety and Health Administration Asbestos Standards.
    4. Asbestos abatement projects, excluding small operations and maintenance activities, must be coordinated, supervised and monitored by the DEHS and/or the University’s approved term consultant. Small operations and maintenance activities do not need to be supervised and monitored unless they are completed in public areas. Examples of public areas include but are not limited to offices, classrooms, auditoriums, conference rooms, hallways, bathrooms, living spaces, common building areas and laboratories Any exceptions to the supervision and monitoring requirement must be determined on a case by case basis by the DEHS.
    5. The DEHS shall require that specific University employees receive asbestos awareness training and annual refresher training thereafter. They shall also be responsible for determining which job classifications are subject to training.
    6. University employees who are required to perform asbestos abatement activities, covered under EPA’s NESHAP Regulations must be certified by the State of Delaware as asbestos abatement supervisors/workers.
    7. University employees who are required to perform operations and maintenance activities involving asbestos containing materials must be certified by the State of Delaware for these operations. Any University employee or sub-contractor that identifies any damaged, suspect or known asbestos containing materials shall notify the DEHS immediately upon identification. The DEHS will assess the situation, arrange for the appropriate corrective actions, and notify the regulatory agencies as necessary.
    8. Asbestos consultants that may be contracted by the University to prepare asbestos abatement specifications, conduct facility surveys for ACM, monitor asbestos abatement projects and analyze bulk and air asbestos samples shall be pre-approved by the DOHS.
    9. Asbestos abatement contractors that may be contracted by the University to complete asbestos abatement projects shall be pre- approved by the DEHS.

For further information or copies of the Asbestos Management Plan, please contact Environmental Health and Safety, ext 8475.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-42

ORIGINATION DATE: June 26, 1996

REVISION DATE(S):

13-Jan-06

Policy Source Open Policy



Form: Safety
Biological Material Registration Form
Form

Biological Material Registration Form

This form deals with Biological Safety. Please review the form carefully to determine its applicability in your research, as well as the entity that governs this particular form. For questions regarding safety concerns and regulations, please visit UD’s EHS (Environmental Health and Safety) or review the policies and procedures in the Safety Section of this page.

Registration of Biological Material being used in a specific research study.

Information such as type of bio-material, processes, labs, etc. must be provided as well as an abstract of the work being performed.

 

Form Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Download Form Open Form

Form: Safety
Biological Shipping Request
Form

Biological Shipping Request

This form deals with Biological Safety. Please review the form carefully to determine its applicability in your research, as well as the entity that governs this particular form. For questions regarding safety concerns and regulations, please visit UD’s EHS (Environmental Health and Safety) or review the policies and procedures in the Safety Section of this page.

Request for clearance to transport potentially hazardous material from requestor (University entity) to a recipient.

 

Form Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Download Form Open Form

ASSISTANCE

Compliance Hotline
Phone: (302) 831-2792

UD Research Office
210 Hullihen Hall
Newark, DE 19716
Phone: (302) 831-2136
Fax: (302) 831-2828
Contact us

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