Forms, Policies & Procedures

Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.


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RO Forms, Policies, and Procedures Search 2019

Animal Subjects in Research

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Conflict of Interest
Contracts and Grant Management
Effort Certification
Export Regulations (ITAR/EAR/OFAC)
Human Subjects in Research
Intellectual Property
Internal Funding
Material Transfer
Reporting Misconduct
Research Administration
Research Development
Templates
RO Forms, Policies, and Procedures Search 2019

Forms, Policies and Procedures (22 Entries)
Template: Research Office
NASA’s China Funding Restriction Certification Template
Template: Research Office

NASA’s China Funding Restriction Certification Template

The federal Appropriations Acts which fund the National Aeronautics and Space Administration (NASA) include a prohibition regarding the People’s Republic of China (PRC). This restriction prohibits NASA and the White House Office of Science and Technology Policy from funding any joint scientific activity with the PRC. Since the federal restriction was implemented in 2011, NASA has included terms in grants, contracts and solicitations stating that proposers and award recipients may be ineligible for funding if the NASA project includes bilateral involvement of China or Chinese owned companies.

The China restriction on NASA funding originated in Public Law 112-10 (2011) and has been included in each subsequent U.S. Consolidated Appropriations Act.

In order to verify there will be no bilateral involvement of the Chinese government or Chinese-owned companies, the University of Delaware requires that a certification form be completed by every member of UD senior/key personnel prior to the submission of each NASA proposal. This applies to both proposals in which UD is serving as the lead or as a subrecipient. The signed form(s) should be uploaded to the UD proposal record as an attachment named “2#A#####_NASA_Cert” at the time of routing the proposal.

 

Template Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

REVISION DATE(S): 06/17/2024

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=112425

Form: Research Office
Research Subaward Agreement: Attachment 3B – (Page 2)
Form: UD Research Office

Research Subaward Agreement: Attachment 3B – (Page 2)

Research Subaward Agreement Page 2 which needs to be filled out for FFATA reporting.

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Form Details:

OWNER: UD Research Office

RESPONSIBLE OFFICE: UD Research Office

ORIGINATION DATE: September 3, 2021

REVISION DATE(S): 2/28/2022

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51495

Form: Research Office
Research Subaward Agreement: Attachment 3B (A two page pdf)
Form: UD Research Office

Research Subaward Agreement: Attachment 3B (A two page pdf)

Research Subaward Agreement that is needed for FFATA reporting. It is important to have both pages filled out. Page 1 is information needed for subrecipient contacts including UEI details, administration personnel information and location. Page 2 details includes the names and compensation of the five most highly compensated officers.

 

Form Details:

OWNER: UD Research Office

RESPONSIBLE OFFICE: UD Research Office

ORIGINATION DATE: September 2, 2017

REVISION DATE(S): 02/28/2024, 02/28/2022, 05/09/2024

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51494

Template: Research Office
Small Business Innovative Research (SBIR) Agreement
Template: UD Research Office

Small Business Innovative Research (SBIR) Agreement

This is a Small Business Innovation Research (sbir) program research agreement template which includes verbiage of allocation of rights in intellectual property, rights to carry out follow-on research, development, or commercialization. Use this template as a guide to drafting this type of agreement.

 

Template Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: October 2, 2010

REVISION DATE(S): 12/2/2010, 11/2/2018, 7/14/2022

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51488

Template: Research Office
Small Business Technology Transfer Program (STTR) Agreement
Template: UD Research Office

Small Business Technology Transfer Program (STTR) Agreement

This template is used to provide the proper wording to manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

 

Template Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: October 1, 2010

REVISION DATE(S): 10/01/2010, 12/02/2010, 11/02/2018, 7/14/2022,

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51489

Template: Research Office
Standard Confidentiality and Nondisclosure Agreement – Individual
Template: UD Research Office

Standard Confidentiality and Nondisclosure Agreement – Individual

This is an individual confidentiality and nondisclosure agreement template between an individual at the University of Delaware and an external entity. Which is an agreement of a non-public, proprietary or confidential nature to the disclosing Party, its subsidiaries or affiliates, or to any third parties to whom the disclosing Party owes a duty of confidentiality, including, but not limited to, all reports and analyses, technical and economic data, studies, forecasts, trade secrets, research or business strategies, inventions, financial or contractual information, or other written or oral information regarding the disclosing Party and its affiliates or the Project.

 

Template Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=69476

Template: Research Office
Standard Confidentiality and Nondisclosure Agreement – Institutional
Template: UD Research Office

Standard Confidentiality and Nondisclosure Agreement – Institutional

This is an institutional confidentiality and nondisclosure agreement template between the University of Delaware and a corporation. It is meant as a template for aid in drafting of such agreements. Which is an agreement of a non-public, proprietary or confidential nature to the disclosing Party, its subsidiaries or affiliates, or to any third parties to whom the disclosing Party owes a duty of confidentiality, including, but not limited to, all reports and analyses, technical and economic data, studies, forecasts, trade secrets, research or business strategies, inventions, financial or contractual information, or other written or oral information regarding the disclosing Party and its affiliates or the Project.

 

Template Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51491

Template: Research Office
Standard Services Agreement
Template: Research Office

Standard Services Agreement

This is a services agreement template between a company and the University of Delaware. It is meant as a template for aid in drafting of such agreements.

 

Template Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

REVISION DATE(S): 01/2017

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51492

Form: Research Office
Uniform Biological Material Transfer Agreement
Form: UD Research Office

Uniform Biological Material Transfer Agreement

In 1995, the National Institutes of Health (NIH) published the Uniform Biological Material Transfer Agreement (UBMTA) and an Implementing Letter for the transfer of materials between nonprofit institutions.  The University of Delaware is one of the institutions which has signed the UBMTA which allows signatory institutions to transfer materials to one another using a boilerplate Implementing Letter for the particular transfer.

Use of the UBMTA is optional, UD researchers may opt to use the Non-Biologicals form as an alternative.    Note that the UBMTA Letter must accompany the UBMTA in all cases.  Please provide investigator/scientist information as appropriate and sign as recipient or provider.  Attach the completed UBMTA to the Webform before submitting.

Related Links

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: November 15, 2013

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51505

Form: Research Office
Uniform Biological Material Transfer Agreement Implementation Letter
Form: UD Research Office

Uniform Biological Material Transfer Agreement Implementation Letter

The UBMTA Letter must be used in conjunction with the UBMTA.  The Implementing Letter contains a description of the material and a statement indicating that the material is being transferred in accordance with the terms of the UMBTA. It must be executed by the provider scientist and the recipient scientist, and is subject to UD Research Office approvals.  Please complete the highlighted sections of the form and sign as provider or receiver as appropriate.  Attached the completed UBMTA Letter to the Webform before submitting.

Related Links

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: December 10, 2013

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51506

ASSISTANCE

Compliance Hotline
Phone: (302) 831-2792

UD Research Office
210 Hullihen Hall
Newark, DE 19716
Phone: (302) 831-2136
Fax: (302) 831-2828
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