Forms, Policies & Procedures

Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.
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Animal Subjects in Research

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Conflict of Interest
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Human Subjects in Research
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RO Forms, Policies, and Procedures Search 2019
Forms, Policies and Procedures (85 Entries)
Policy: Safety
Biosafety Program
Policy

Biosafety Program

The University’s Biosafety program is established to protect individuals from exposure to biohazards through the application of administrative and engineering controls. The program is managed by the Biosafety Officer and has oversight by the University Biosafety Committee. The program is described in the various subject areas listed below:

BIOLOGICAL PROGRAMS

BIOSAFETY RESOURCES

Any Biosafety issues may be addressed to Krista Murray or call 831-1433.

 

Policy Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Policy Source Open Policy



Form: Safety
Bloodborne Pathogen Program Training Certificate
Form

Bloodborne Pathogen Program Training Certificate

This form deals with Motor Vehicles. Please review the form carefully to determine its applicability in your research, as well as the entity that governs this particular form. For questions regarding safety concerns and regulations, please visit UD’s EHS (Environmental Health and Safety) or review the policies and procedures in the Safety Section of this page.

Certification to record that a participant has gone through all training related to Bloodborne Pathogens and biomaterials for department records.

 

Form Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Download Form Open Form

Policy: Safety
Bloodborne Pathogens
Policy

Bloodborne Pathogens

  1. PURPOSE
    To protect workers from the risks of being occupationally infected with the Human Immunodeficiency Virus (HIV), Hepatitis B virus, or other bloodborne pathogens and to implement the OSHA Standard 29 CFR Section 1910.1030 Bloodborne Pathogens.
  2. DEFINITIONS
    1. Blood: means human blood, human blood components, and products made from human blood.
    2. Bloodborne Pathogens: means pathogenic microorganisms that are present in human blood and can cause disease in humans. These pathogens include, but are not limited to, hepatitis B virus (HBV) and human immunodeficiency virus (HIV).
    3. Other Potentially Infectious Materials means:
      1. The following human body fluids: semen, vaginal secretions, cerebrospinal fluid, synovial fluid, pleural fluid, pericardial fluid, peritoneal fluid, amniotic fluid, saliva in dental procedures, any body fluid that is visibly contaminated with blood, and all body fluids in situations where it is difficult or impossible to differentiate between body fluids;
      2. Any unfixed tissue or organ (other than intact skin) from a human (living or dead); and
      3. HIV-containing cell or tissue cultures, organ cultures, and HIV-or HBV-containing culture medium or other solutions; and blood, organs, or other tissues from experimental animals infected with HIV or HBV.
    4. Occupational Exposure: reasonably anticipated skin, eye, mucous membrane, or parenteral contact with blood or other potentially infectious materials that may result from the performance of an employee’s duties.
  3. SCOPE
    This policy applies to all University personnel, employees, students and visitors, who are exposed to blood or other potentially infectious materials as a result of their University sponsored activities.
  4. POLICY
    1. The Director of Environmental Health and Safety shall be responsible for determining which job classifications are subject to regulation by the OSHA Bloodborne Pathogens Standard, hereafter referred to as the Standard.
    2. The DEHS shall write and maintain a current Exposure Control Plan (ECP) for the University which establishes a program to assure compliance with the Standard.
    3. Deans, directors, chairpersons, principal investigators, laboratory instructors, and line supervisors shall assure compliance with the requirements established in the University ECP. Individuals responsible for assuring compliance with this policy shall correct violations upon detection. Disciplinary actions shall be taken as needed.
    4. Hepatitis B vaccinations shall be offered to all individuals occupationally exposed and provided free of charge to employees who are subject to regulation by the Standard.

For further information or copies of the Exposure Control Plan, please contact Environmental Health and Safety, ext. 8475.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-31

ORIGINATION DATE: August 29, 1988

REVISION DATE(S):

15-Mar-94

Policy Source Open Policy



Policy: Safety
Bloodborne Pathogens Program
Policy

Bloodborne Pathogens Program

The University of Delaware’s Bloodborne Pathogens Program was established in 1993 to protect workers who are exposed to blood or other potentially infectious materials in the workplace. It is designed to provide compliance with the Occupational Safety and Health Administration’s Bloodborne Pathogens Standard. The program requires registration with the Department of Environmental Health and Safety.

Questions regarding bloodborne pathogens issues may be addressed to EHS or call 831-8475.

 

Policy Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health and Safety

Policy Source Open Policy



Policy: Safety
Building Floor Loading
Policy

Building Floor Loading

  1. PURPOSE
    To develop safety procedures to be followed to insure that structural design of building floors are not exceeded to the point of collapse.
  2. POLICY
    It shall be the policy of the University not to exceed the assigned permissible floor loadings of any building as established by Facilities Planning and Construction.

    All buildings are structurally engineered to provide a specific floor loading which should not be exceeded. This is to prevent major collapse which could result in loss of life and major physical damage. Original occupancy of buildings considers placement of equipment to keep the floor loading under these limits. However, with passage of time, considerable changes are effected over the life of a building to accomplish updating with new programs, new equipment, new personnel, and other projects.

    Heavy equipment items such as machinery, computers, heavy blueprint files, kilns, furnaces are often added which are heavy with their own weight. Other equipment items often leading to excessive loading are cold rooms, mass grouping of 4 drawer files, blueprint files, and similar items which become heavy only after being used or occupied.

  3. PROCEDURE
    1. Facilities Planning and Construction

      During remodeling or renovation planning for a building, the Facilities Planning and Construction Department will verify the safe floor loading before the project is approved for construction.

      If maintenance conditions arise in which the integrity of a floor system is questionable, Facilities Planning and Construction will have it reviewed by a licensed structural engineer for verification of the safe floor loading limit. If the safe limit is modified, Facilities Planning and Construction will correct their listing for the area involved.

    2. Purchasing

      Procurement Services will not purchase heavy equipment and material such as cold boxes, machinery and laboratory equipment without prior confirmation of floor load capability by Facilities Management. As a general guide, equipment of this nature should be reviewed if it exceeds 30 lbs./square foot in its floor load. If it is a “container” which may be loaded with items after installation in which the floor load may be questionable, it should also be reviewed by Facilities Management.

    3. Facilities Maintenance and Operations

      Facilities personnel, during the course of performing building maintenance work, will report to the Director of Facilities Maintenance and Operations any structural deficiencies observed and will take necessary action to determine cause of the deficiency and correct it. If a condition is found that is unsafe to personnel, the area will be evacuated until the condition is corrected. Such conditions will be immediately reported to the Public Safety Office and to Facilities Planning and Construction.

      Facilities personnel, who normally move and install most heavy equipment, will report any abnormally heavy loads being installed to the Director of Facilities Maintenance and Operations for verification of safe floor loading. (The guidelines stated for Purchasing above may be used to identify when loads become heavy and require investigation). The Director will verify the conditions with the Facilities Planning and Construction Office for approval or changes needed.

    4. All Other Departments

      Since cases of excessive floor loading may arise over time by purchase of new equipment or gradual concentration of heavy files or equipment, Department personnel must be alert to changing conditions that may exceed designed floor loadings:

      1. Any area suspected to exceed floor weights of 30 pounds per square foot should be brought to the attention of Facilities Planning and Construction for review. If areas must be modified to insure safety, Facilities Planning and Construction shall follow up with the Department involved.
      2. Purchase of new equipment which exceeds a floor load a weight of 30 pounds per square foot shall be reviewed with Facilities Planning and Construction for approval.

        Note: The weight limit of 30 pounds per square foot is the lowest known floor loading in University buildings. Many buildings exceed this rating depending on type of construction and age.

        If it is known that a department’s space has a load limit exceeding 30 pounds per square foot (i.e. 100 pounds per square foot for example) the known rating may be substituted in “1” and “2” above so that verification of loading would be required only when it exceeds the known rating.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Facilities, Real Estate and Auxiliary Services Policies

RESPONSIBLE OFFICE: Facilities, Real Estate and Auxiliary Services

POLICY NUMBER (Legacy): 7-20

ORIGINATION DATE: September 15, 1977

REVISION DATE(S):

June 5, 1989; March 1, 1996; July 1, 2005

Policy Source Open Policy



Policy: Safety
Campus Injuries and Illnesses
Policy

Campus Injuries and Illnesses

  1. PURPOSE
    To outline the appropriate action to be followed when a University employee, visitor or student is involved in a campus injury or illness.
  2. POLICY
    1. NotificationUniversity employees and students must notify their immediate supervisor of all campus injuries or illnesses as soon as possible. Persons responsible for visitors shall report campus injuries or illnesses whenever possible.  Injuries or Illnesses which result in medical expenses for these non-University employees (students and visitors) should be submitted through their personal insurance or Student Health Insurance.
    2. Immediate Medical AttentionIf immediate medical attention is required, injured or ill persons should be transported to the nearest emergency health care facility. Serious or nonroutine medical injuries should be directly referred to Christiana Hospital. This should be accomplished by arranging for emergency transport by calling:
      Newark Campus: Public Safety 911
      All other Campuses: call 9-911
    3. Routine Medical AttentionFor illnesses or injuries that do not require immediate medical attention but do warrant medical consultation, the following options are available:
      1. Employees may visit the University Environmental Health Provider chosen by Labor Relations and Environmental Health and Safety or their personal physician. (Provider information is available on the Environmental Health and Safety Injury/Illness Procedures web page, or from the  Office of Labor Relations) Employees requiring medical attention shall not return to regular activities until released by a medical professional.
      2. Students may use the Student Health Service at Laurel Hall or their personal physician.
      3. Visitors are permitted to use the University’s Environmental Healthcare provider or their personal physician.
      4. Bills for medical expenses resulting from illnesses or injuries for non-University employees (students and visitors) should be submitted through their personal insurance or Student Health Insurance (students).
    4.  Reporting
      1. Employees: The Department of the injured/ill employee must complete and submit a State of Delaware First Report of Occupational Injury or Disease and Injury/Illness Loss Investigation Report Form and submit it to the Office of Labor Relations within 24 hours. Copies of the report should be provided to Environmental Health and Safety and their Departmental Safety Committee Chair, to the extent they exist.
        1. Forms are available from the Office of Labor Relations, 831-8305 or from Environmental Health and Safety’s web site at Environmental Health and Safety.
      2. Students/Visitors: A First Report of Injury and Illness/Injury Loss Investigation Report form must be completed for student/visitors and submitted to the Department of Environmental Health and Safety and their Departmental Safety Committee Chair, to the extent they exist.
        1. Forms are available from the Department of Environmental Health and Safety, 831-8475, or on the EH&S website.
    5. InvestigationAn investigation shall be completed for all reported illnesses/injuries as appropriate. Documentation of these investigations is included with the report form. Departmental Safety Committees are responsible for assuring that corrective actions identified are implemented. Environmental Health and Safety will monitor any investigation into the cause of the injury/illness reported. More information on the University’s accident/illness program can be found at Enviromental Health and Safety Procedures for Injury/Illness.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-03

ORIGINATION DATE: April 15, 1975

REVISION DATE(S):

June 5, 1989; June, 1999; January 9, 2006; February 17, 2006; February 10, 2014

Policy Source Open Policy



Policy: Safety
Chemical Hygiene Program
Policy

Chemical Hygiene Program

The University of Delaware is committed to providing a safe working environment for its faculty, staff, students and visitors. The goal of the University’s Chemical Hygiene Program is to minimize the risk of injury or illness by ensuring that University personnel have the training, information, support and equipment needed to work safely in the laboratory.

The University Chemical Hygiene Committee facilitates the implementation of the program through the Department of Environmental Health and Safety and develops and maintains the University’s Chemical Hygiene Plan. Further information on the program can be found below:

PROGRAMS AND PROCEDURES:

SPILL AND EMERGENCY RESPONSE PROCEDURES:

GUIDELINES AND RESOURCES:

 

Any questions or concerns related to the Chemical Hygiene Plan should be addressed to the Chemical Hygiene Officer at dehsafety@udel.edu or call 302-831-8475.

 

Policy Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Policy Source Open Policy



Form: Safety
Chemical Storage Information Request Form
Form

Chemical Storage Information Request Form

This form deals with Chemical Hygiene. Please review the form carefully to determine its applicability in your research, as well as the entity that governs this particular form. For questions regarding safety concerns and regulations, please visit UD’s EHS (Environmental Health and Safety) or review the policies and procedures in the Safety Section of this page.

If you do not find the chemical you are looking for in the current data base, please complete the following applicable sections and submit back to DEHS either by fax (831-1528) or email (dehsafety@udel.edu). DEHS will review the information and forward a storage recommendation.

 

Form Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Download Form Open Form

Form: Safety
Chemical Waste Pick-Up Request Webform
Form

Chemical Waste Pick-Up Request Webform

This form deals with Waste Management & Disposal. Please review the form carefully to determine its applicability in your research, as well as the entity that governs this particular form. For questions regarding safety concerns and regulations, please visit UD’s EHS (Environmental Health and Safety) or review the policies and procedures in the Safety Section of this page.

If the waste is mixed-bulk waste stream, under Waste Stream/Chemical or Compound Name describe the waste, do not list the contents (i.e. Solvent Waste, Acid Waste, Chemically Contaminated Lab Trash, etc.). Note: It is important that the waste constituents along with percentages/volumes be listed out on each respective EHS Chemical Waste Label.

DEHS approved chemical waste containers that are NOT damaged or grossly contaminated will be returned within five business days after pick-up.

Chemical waste pickups are made once a week depending on the number of pick-ups called in for that week. Under normal conditions, pick-ups are made on Tuesdays.

We will only pick up waste that has a properly filled out waste label attached.

Reagent chemicals for disposal must be boxed with a packing slip attached to the box. Go to our Laboratory Chemical Waste Disposal Guide or Office and General Waste Disposal Guide for more information on chemical waste disposal.

If you have any questions using this form, please contact Environmental Health & Safety at (302) 831-8475.

 

Form Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Download Form (CAS login required) Open Form

ASSISTANCE

Compliance Hotline
Phone: (302) 831-2792

UD Research Office
210 Hullihen Hall
Newark, DE 19716
Phone: (302) 831-2136
Fax: (302) 831-2828
Contact us

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