Forms, Policies & Procedures

Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.

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Animal Subjects in Research

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Conflict of Interest
Contracts and Grant Management
Effort Certification
Export Regulations (ITAR/EAR/OFAC)
Human Subjects in Research
Intellectual Property
Internal Funding
Material Transfer
Reporting Misconduct
Research Administration
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RO Forms, Policies, and Procedures Search 2019
Forms, Policies and Procedures (85 Entries)
Policy: General Counsel
Bloodborne Pathogens
Policy: General Counsel

Bloodborne Pathogens

  1. PURPOSE
    To protect workers from the risks of being occupationally infected with the Human Immunodeficiency Virus (HIV), Hepatitis B virus, or other bloodborne pathogens and to implement the OSHA Standard 29 CFR Section 1910.1030 Bloodborne Pathogens.
  2. SCOPE OF POLICY
    This policy applies to all University personnel, employees, students and visitors, who are exposed to blood or other potentially infectious materials as a result of their University sponsored activities.

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 31-Jul

ORIGINATION DATE: August 29, 1988

REVISION DATE(S): 15-Mar-94

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51537

Policy: Environmental Health and Safety
Bloodborne Pathogens Program
Policy: Environmental Health and Safety

Bloodborne Pathogens Program

The University of Delaware’s Bloodborne Pathogens Program was established in 1993 to protect workers who are exposed to blood or other potentially infectious materials in the workplace. It is designed to provide compliance with the Occupational Safety and Health Administration’s Bloodborne Pathogens Standard. The program requires registration with the Department of Environmental Health and Safety.

Questions regarding bloodborne pathogens issues may be addressed to EHS or call 831-8475.

The complete policy and more can be found on the Environmental Health and Safety’s web site.

 

Policy Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health and Safety

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51536

Policy: General Counsel
Building Floor Loading
Policy: General Counsel

Building Floor Loading

  1. PURPOSE
    To develop safety procedures to be followed to insure that structural design of building floors are not exceeded to the point of collapse.
  2. SCOPE OF POLICY
    It shall be the policy of the University not to exceed the assigned permissible floor loadings of any building as established by Facilities Planning and Construction.

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Facilities, Real Estate and Auxiliary Services Policies

RESPONSIBLE OFFICE: Facilities, Real Estate and Auxiliary Services

POLICY NUMBER (Legacy): 20-Jul

ORIGINATION DATE: September 15, 1977

REVISION DATE(S): June 5, 1989; March 1, 1996; July 1, 2005

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51575

Policy: General Counsel
Campus Injuries and Illnesses
Policy: General Counsel

Campus Injuries and Illnesses

  1. PURPOSE
    To outline the appropriate action to be followed when a University employee, visitor or student is involved in a campus injury or illness.
  2. SCOPE OF POLICY
    1. Notification
      University employees and students must notify their immediate supervisor of all campus injuries or illnesses as soon as possible. Persons responsible for visitors shall report campus injuries or illnesses whenever possible.  Injuries or Illnesses which result in medical expenses for these non-University employees (students and visitors) should be submitted through their personal insurance or Student Health Insurance.
    2. Immediate Medical Attention
      If immediate medical attention is required, injured or ill persons should be transported to the nearest emergency health care facility. Serious or nonroutine medical injuries should be directly referred to Christiana Hospital. This should be accomplished by arranging for emergency transport by calling:
      Newark Campus: Public Safety 911
      All other Campuses: call 9-911
    3. Routine Medical Attention
      For illnesses or injuries that do not require immediate medical attention but do warrant medical consultation, the following options are available:

      The complete policy and more can be found on the General Counsel’s web site.

       

      Policy Details:

      OWNER: Executive Vice President

      SECTION: Campus Safety and Security Policies

      RESPONSIBLE OFFICE: Office of Environmental Health and Safety

      POLICY NUMBER (Legacy): 3-Jul

      ORIGINATION DATE: April 15, 1975

      REVISION DATE(S): June 5, 1989; June, 1999; January 9, 2006; February 17, 2006; February 10, 2014

      Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51577

Policy: Environmental Health and Safety
Chemical Hygiene Program
Policy: Environmental Health and Safety

Chemical Hygiene Program

The University of Delaware is committed to providing a safe working environment for its faculty, staff, students and visitors. The goal of the University’s Chemical Hygiene Program is to minimize the risk of injury or illness by ensuring that University personnel have the training, information, support and equipment needed to work safely in the laboratory.

The University Chemical Hygiene Committee facilitates the implementation of the program through the Department of Environmental Health and Safety and develops and maintains the University’s Chemical Hygiene Plan.

SPILL AND EMERGENCY RESPONSE PROCEDURES:

Any questions or concerns related to the Chemical Hygiene Plan should be addressed to the Chemical Hygiene Officer at dehsafety@udel.edu or call 302-831-8475.

The complete policy and more can be found on the Environmental Health and Safety’s web site.

 

Policy Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51522

Form: Environmental Health and Safety
Chemical Storage Information Request Form
Form: Environmental Health and Safety

Chemical Storage Information Request Form

If you do not find the chemical you are looking for in the current data base, please complete the following applicable sections and submit back to DEHS either by fax (831-1528) or email (dehsafety@udel.edu). DEHS will review the information and forward a storage recommendation.

 

Form Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51528

Procedure: Environmental Health and Safety
Chemical Waste Disposal Guidance
Procedure: Environmental Health and Safety

Chemical Waste Disposal Guidance

The following information was created to simplify chemical waste management. Refer to the Laboratory Chemical Waste Management Procedures for the complete procedures.

Questions regarding chemical waste issues may be addressed to Environmental Health and Safety (EHS) or call 302-831-8475.

 

Procedure Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Procedure Source Email https://research.udel.edu/forms-policies-procedures/?entry=51521

Form: Environmental Health and Safety
Chemical Waste Pick-Up Request Webform
Form: Environmental Health and Safety

Chemical Waste Pick-Up Request Webform

If the waste is mixed-bulk waste stream, under Waste Stream/Chemical or Compound Name describe the waste, do not list the contents (i.e. Solvent Waste, Acid Waste, Chemically Contaminated Lab Trash, etc.). Note: It is important that the waste constituents along with percentages/volumes be listed out on each respective EHS Chemical Waste Label.

DEHS approved chemical waste containers that are NOT damaged or grossly contaminated will be returned within five business days after pick-up.

Chemical waste pickups are made once a week depending on the number of pick-ups called in for that week. Under normal conditions, pick-ups are made on Tuesdays.

We will only pick up waste that has a properly filled out waste label attached.

Reagent chemicals for disposal must be boxed with a packing slip attached to the box. Go to our Laboratory Chemical Waste Disposal Guide or Office and General Waste Disposal Guide for more information on chemical waste disposal.

If you have any questions using this form, please contact Environmental Health & Safety at (302) 831-8475.

 

Form Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Download Form (CAS login) Email https://research.udel.edu/forms-policies-procedures/?entry=51566

Policy: General Counsel
Confined Space Entry
Policy: General Counsel

Confined Space Entry

  1. PURPOSE
    To ensure all activities requiring entry into a confined space are conducted in a manner consistent with established safety procedures so as to minimize risk to workers.
  2. SCOPE OF POLICY
    1. No person shall enter a confined space except with the approval of or in accordance with procedures established by the Department of Environmental Health and Safety.
    2. Confined Space Entry Permits shall be completed in accordance with the established procedures and filed with the Department of Environmental Health and Safety.
    3. The Department of Environmental Health and Safety may evaluate confined spaces and shall audit all confined space activities.
    4. Contractors and Subcontractors shall be subject to this policy.

For a copy of the confined space procedures or more information regarding this policy, contact the Department of Environmental Health and Safety (ext. 8475).

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): Jul-36

ORIGINATION DATE: June 5, 1989

REVISION DATE(S): 1-May-96

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51589

Policy: General Counsel
Control of Biohazards in Research and Education
Policy: General Counsel

Control of Biohazards in Research and Education

  1. PURPOSE
    To ensure all activities related to the use of biological materials are conducted in a safe manner as well as in compliance with all applicable federal, state, local and University regulations.
  2. POLICY
    No person shall purchase, receive, possess, use, transfer, or dispose of any biological materials except with the approval of and in accordance with procedures established by the University Biosafety Committee and the Department of Environmental Health and Safety. Certain work outlined in the Biosafety Manual will require the approval of these organizations.

    For more information regarding the University Biosafety program and to access the University Biosafety Manual or contact the Department of Environmental Health and Safety (ext. 8475).

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-19

ORIGINATION DATE: September 15, 1977

REVISION DATE(S): June 5, 1989; January 12, 1999; March 27, 2003; May 8, 2003; February 10, 2014

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51517

Policy: General Counsel
Department Safety Committee Policy
Policy: General Counsel

Department Safety Committee Policy

  1. PURPOSE
    This policy is developed to provide guidance to Department Safety Committees by establishing uniform administrative procedures and minimum requirements. It is the Department Safety Committee’s charge along with the Department of Environmental Health and Safety to provide the University Community with a safe and healthful work environment. It is also the intent of the Department Safety Committee to assure compliance with all University Safety Policies.
  2. SCOPE OF POLICY
    1. Establishment of Committees
      While all departments are encouraged to have Safety Committees, departments designated by the Director of Environmental Health and Safety shall establish Department Safety Committees. A list of current department safety committees can be found at Environmental Health and Safety web site.
    2. Establishment of Contacts
      Department heads or his/her designee will serve as the Safety contact in all University departments who do not have safety committees. These contacts will receive communications from the Department of Environmental Health and Safety regarding safety issues and serve as the safety liaison for their department. A list of current department safety contacts can be found at Environmental Health and Safety web site.
    3. Membership
      Department heads shall appoint Safety Committee members and designate a Chairperson. The names of committee members shall be forwarded to the Director of Environmental Health and Safety each year by June 30. Terms shall be at the discretion of the Department Head.The Director of the Department of Environmental Health and Safety or their designee shall serve as an ex officio member on all Safety Committees.Department Safety Committee membership should, when applicable, include representatives of the professional staff, faculty, salaried staff, hourly employees and students.
    4. Meetings
      Department Safety Committees shall meet periodically at a frequency determined by the committee, but not less than four times per year. By June 30 each year Safety Committee Chairs shall communicate to the Director of Environmental Health and Safety the months in which meetings are planned for the next fiscal year. Minutes shall be recorded. Minutes should include members attending, members absent, disposition of old business and new business covering items identified under Minimum Requirements (section IV).
    5. Annual Report
      Individual departments shall submit an annual report of their committee’s activities to the Department of Environmental Health and Safety. The reports are to be submitted using the forms developed by Environmental Health and Safety which can be found at Environmental Health and Safety web site. These reports are due by June 30 for the previous year. A summary of these reports is presented to the Risk Management Advisory Council annually.

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-02

ORIGINATION DATE: September 1, 1988

REVISION DATE(S): June 5, 1989; December 18, 1991; November 1994; August 1999; January 9, 2006; February 10, 2014

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51590

Policy: General Counsel
Driver’s Requirements and Verification
Policy: General Counsel

Driver’s Requirements and Verification

  1. PURPOSE
    To provide reasonable assurance that each individual who operates any motor vehicle on university business possesses a valid license of the appropriate classification and to minimize the University’s liability in motor vehicle accidents.

Questions pertaining to Driver’s Licensing and classification can be referred to the Delaware Division of Motor Vehicles.

Questions pertaining to insurance coverage can be referred to the Office of Risk Management, 302-831-2971.

Related Links

Drug/Alcohol Testing – Commercial Driver’s Licenses and Safety Sensitive Functions Web Policy

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Facilities, Real Estate and Auxiliary Services Policies

RESPONSIBLE OFFICE: Facilities, Real Estate and Auxiliary Services

POLICY NUMBER (Legacy): 7-34

ORIGINATION DATE: June 5, 1989

REVISION DATE(S): September 1997; October 14, 2003; December 3, 2004; July 1, 2005; May, 2007

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51570

ASSISTANCE

Compliance Hotline
Phone: (302) 831-2792

UD Research Office
210 Hullihen Hall
Newark, DE 19716
Phone: (302) 831-2136
Fax: (302) 831-2828
Contact us

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