Forms, Policies & Procedures

Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.

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Animal Subjects in Research

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Conflict of Interest
Contracts and Grant Management
Effort Certification
Export Regulations (ITAR/EAR/OFAC)
Human Subjects in Research
Intellectual Property
Internal Funding
Material Transfer
Reporting Misconduct
Research Administration
Research Agreement Templates
RO Forms, Policies, and Procedures Search 2019
Forms, Policies and Procedures (28 Entries)
Form: Research Office
Material Transfer Agreement Required Webform
Form: UD Research Office

Material Transfer Agreement Required Webform

The Webform is the first step in requesting a Material Transfer Agreement (MTA) and is required by the Research Office prior to approving any request.  Please download and complete the UD Webform, including the MTA attachment, as completely and accurately as possible and submit.  The system will route the completed form to the appropriate approvers in the Research Office or the requestor’s Department.  The Research Office will notify the requestor when the agreement has been fully-executed and it has been approved to ship materials.  Templates for the MTA attachment are provided below.

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Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

Download Form (CAS login) Email https://research.udel.edu/forms-policies-procedures/?entry=51503

Form: Research Office
Material Transfer Agreement Template – Incoming
Form: UD Research Office

Material Transfer Agreement Template – Incoming

A Material Transfer Agreement (MTA) is used to manage and record the transport of research material from one party to another, and is required for both incoming and outgoing materials. The attached MTA template is used to facilitate incoming transfers where the University of Delaware is the Recipient of the transfer. Please complete the appropriate sections of the attached MTA template and sign as Recipient Scientist.

Please note that there is a separate template available on this website for outgoing transfers where the University of Delaware is the Provider of the material.

The appropriate MTA template should be used to confirm the terms of transfer for any non-biological materials, or biological materials where the UBMTA available on this website is not applicable.

In addition to the attached MTA, you must also complete a MTA Webform. Attach the completed MTA (with your signature) when submitting a MTA Webform. The Research Office will review the MTA and obtain any remaining signatures.

For more information regarding intellectual property and research, please refer to the Regulatory Affairs page, or for additional questions, please contact Regulatory Affairs at 302-831-2136.

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Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: July 7, 2011

REVISION DATE(S): 07/07/2011, 12/11/2014, 6/12/2019, 3/02/2020

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51504

Form: Research Office
Material Transfer Agreement Template – Outgoing
Form: UD Research Office

Material Transfer Agreement Template – Outgoing

A Material Transfer Agreement (MTA) is used to manage and record the transport of research material from one party to another, and is required for both incoming and outgoing materials. The attached MTA template is used to facilitate outgoing transfers where the University of Delaware is the Provider of the transfer. Please complete the appropriate sections of the attached MTA template and sign as Provider Scientist.

Please note that there is a separate template available on this website for incoming transfers where the University of Delaware is the Recipient of the material.

The appropriate MTA template should be used to confirm the terms of transfer for any non-biological materials, or biological materials where the UBMTA available on this website is not applicable.

In addition to the attached MTA, you must also complete a MTA Webform. Attach the completed MTA (with your signature) when submitting a MTA Webform. The Research Office will review the MTA and obtain any remaining signatures.

For more information regarding intellectual property and research, please refer to the Regulatory Affairs page, or for additional questions, please contact Regulatory Affairs at 302-831-2136.

Related Links

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: March 20, 2020

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51668

Form: Research Office
Memorandum of Understanding (MOU)
Form: UD Research Office

Memorandum of Understanding (MOU)

This is a template for a “Memorandum of Understanding (MOU)” agreement between the University of Delaware, a nonprofit institution of postsecondary education chartered under the laws of the State of Delaware, with its principal place of business in Newark, Delaware.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: May 15, 2018

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51648

Form: Research Office
NIH Salary Cap Calculator
Form: UD Research Office

NIH Salary Cap Calculator

In order to strengthen compliance with the National Institutes of Health (NIH) Salary Cap, the Research Office has developed a tool to clarify and simplify the salary cap calculation. This tool is intended for use by both department administrators and the Research Office Post Award team to monitor cap compliance during the life of the project and close out at the end of the project. Final determination of salary JVs to move direct salary to cost share in the case of cap overage will be made by the Research Office using the calculator in coordination with the department. Click here for instructions on how to use this calculator or visit Research Training for additional information on this resource

 

Form Details:

OWNER: Research Administration

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: May 21, 2019

REVISION DATE(S): 2/7/20

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51675

Form: Research Office
Research Agreements with Industry
Form: UD Research Office

Research Agreements with Industry

This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: May 26, 2016

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51484

Form: Research Office
Small Business Innovative Research (SBIR) Agreement
Form: UD Research Office

Small Business Innovative Research (SBIR) Agreement

This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: October 2, 2010

REVISION DATE(S): 11/2/2018, 12/2/2010

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51488

Form: Research Office
Small Business Technology Transfer Program (STTR) Agreement
Form: UD Research Office

Small Business Technology Transfer Program (STTR) Agreement

This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: October 1, 2010

REVISION DATE(S): 11/02/2018, /12/02/2010, 10/01/2010

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51489

Form: Research Office
Standard Confidentiality and Nondisclosure Agreement – Individual
Form: UD Research Office

Standard Confidentiality and Nondisclosure Agreement – Individual

This is an institutional confidentiality and nondisclosure agreement template between the University of Delaware and an individual. It is meant as a template for aid in drafting of such agreements. Which is an agreement of a non-public, proprietary or confidential nature to the disclosing Party, its subsidiaries or affiliates, or to any third parties to whom the disclosing Party owes a duty of confidentiality, including, but not limited to, all reports and analyses, technical and economic data, studies, forecasts, trade secrets, research or business strategies, inventions, financial or contractual information, or other written or oral information regarding the disclosing Party and its affiliates or the Project.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=69476

Form: Research Office
Standard Confidentiality and Nondisclosure Agreement – Institutional
Form: UD Research Office

Standard Confidentiality and Nondisclosure Agreement – Institutional

This is an institutional confidentiality and nondisclosure agreement template between the University of Delaware and a corporation. It is meant as a template for aid in drafting of such agreements. Which is an agreement of a non-public, proprietary or confidential nature to the disclosing Party, its subsidiaries or affiliates, or to any third parties to whom the disclosing Party owes a duty of confidentiality, including, but not limited to, all reports and analyses, technical and economic data, studies, forecasts, trade secrets, research or business strategies, inventions, financial or contractual information, or other written or oral information regarding the disclosing Party and its affiliates or the Project.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51491

Form: Research Office
Standard Research Agreement
Form: UD Research Office

Standard Research Agreement

This is a research agreement template between a company and the University of Delaware. It is meant as a template for aid in drafting of such agreements.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: August 19, 2010

REVISION DATE(S): 1/31/2012, 10/01/2012, 9/19/2014, 5/08/2019, 9/19/2019

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51485

Form: Research Office
Subrecipient Letter of Intent
Form: UD Research Office

Subrecipient Letter of Intent

The Subrecipient Letter of Intent form is referenced in the Proposal Checklist for proposals involving subawards.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

REVISION DATE(S): 7/26/19

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51667

ASSISTANCE

Compliance Hotline
Phone: (302) 831-2792

UD Research Office
210 Hullihen Hall
Newark, DE 19716
Phone: (302) 831-2136
Fax: (302) 831-2828
Contact us

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