Forms, Policies & Procedures

Budget Category Worksheet

Proposal budgets are itemized by budget categories. The categories map to accounts when the proposal is awarded. Use this budget category list to guide the proposal budget process.

Cash Advance Worksheet

This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

Chemical Storage Information Request Form

If you do not find the chemical you are looking for in the current data base, please complete the following applicable sections and submit back to DEHS either by fax (831-1528) or email (dehsafety@udel.edu). DEHS will review the information and forward a storage recommendation.

Chemical Waste Pick-Up Request Webform

If the waste is mixed-bulk waste stream, under Waste Stream/Chemical or Compound Name describe the waste, do not list the contents (i.e. Solvent Waste, Acid Waste, Chemically Contaminated Lab Trash, etc.). Note: It is important that the waste constituents along with percentages/volumes be listed out on each respective EHS Chemical Waste Label.

DEHS approved chemical waste containers that are NOT damaged or grossly contaminated will be returned within five business days after pick-up.

Chemical waste pickups are made once a week depending on the number of pick-ups called in for that week. Under normal conditions, pick-ups are made on Tuesdays.

We will only pick up waste that has a properly filled out waste label attached.

Reagent chemicals for disposal must be boxed with a packing slip attached to the box. Go to our Laboratory Chemical Waste Disposal Guide or Office and General Waste Disposal Guide for more information on chemical waste disposal.

If you have any questions using this form, please contact Environmental Health & Safety at (302) 831-8475.

Conflict of Interest Disclosure Form

Disclosure of all involvements of faculty or professional staff with commercial enterprises that may take time from University responsibilities or may directly or indirectly have an impact on or be perceived to have an impact on the University is required (see Policy 6-11, Faculty and Professional Staff Involvement in Commercial Enterprises That Have Relationships With the University of Delaware).

Use the form below to report conflicts of interest.

Debarment Statement

This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

Effort Certification System Webform

The effort certification system is used to manage the time faculty spend on their individual obligations. These can range from research to teaching obligations to the management of multiple grants. If you have specific questions, please contact your department’s assigned effort administrator. If you are unsure who holds the effort administrator position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

EthicsPoint Reporting Portal for Research

Secure and Anonymous webportal for reporting misconduct in the following situations:

• Conflict of Interest – Research Concerns related to violations of conflict of interest policies governing researchers.
• Data Privacy – Refers to the technical, contractual, administrative and physical steps taken by the institution to protect against unauthorized access to and disclosure of personally identifiable data of students, faculty and other third parties that we possess. Includes the theft of, and intentional or inadvertent loss of such data.
• Environmental and Safety Matters- Environmental and Safety Matters Failure to meet the requirements of any applicable law, rule or regulation relating to the environment, working conditions or workplace safety, including, without limitation, regulations promulgated by the U.S. Occupational Safety and Health Administration, the U.S. Environmental Protection Agency, and similar agencies in other jurisdictions. Includes a failure to inform supervisors regarding failure to meet the requirements.
• Fraud – Research – The intentional misrepresentation or concealment of information in order to deceive, mislead, or acquire something of value. A fraud is an intentional deception perpetrated to secure an unfair gain.
• Human or Animal Research – Inappropriate use of humans or animals involved in research.
• Intellectual Property Infringement, Misappropriation or Disclosure – Any unauthorized or inappropriate use, misappropriation or disclosure of confidential information (in any form) or intellectual property belonging to the institution or any institution’s customer, supplier or business partner, including, without limitation, any intellectual property protected under any U.S. or other laws relating to copyrights, patents or trade secrets. Also includes any unauthorized or inappropriate use of any institution computer system.
• Research Grant Misconduct or Misappropriation of Costs – Unallowable or questionable expenditures or cost transfers to government grants, contracts or other agreements. Any expenditures or cost transfers that may be in violation of OMB Circular A-21.
• Scientific Misconduct – Fabrication, falsification, plagiarism, or other practices that seriously deviate from those that are commonly accepted within the scientific community for proposing, conducting, or reporting research. Fabrication is making up data or results and recording or reprinting them. Falsification is manipulating research materials, equipment or processes, or changing or omitting data or results, such that the research is not accurately reported in the research record. Plagiarism is the appropriation of another person’s ideas, processes, results, or words without giving appropriate credit.
• Other Research Matters – Other matters of concern not specifically outlined above.

Exempt Determination Tool

A tool to help determine if research is eligible for exempt status under the Common Rule.

Export Control Certification for I-129 Form

This export regulations form deals with standards from the United States federal government regarding the transport of research material and project staff across national borders. If there are any questions regarding these standards, please review the Research Office’s Regulatory Affairs page.

Export Controlled Project Staff Eligibility Form

This export regulations form deals with standards from the United States federal government regarding the transport of research material and project staff across national borders. If there are any questions regarding these standards, please review the Research Office’s Regulatory Affairs page.

FIN Proposal Approval Summary Form

This intellectual property form helps to manage, record and protect the intellectual property generated by research done at the University of Delaware. For more information regarding intellectual property and research, please refer to the Regulatory Affairs page. If there are specific questions, please contact Regulatory Affairs at 302-831-2136.