Forms, Policies & Procedures

Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.


*NOTE: As of October 2020 Google Chrome changed how it handles file downloads. If you encounter difficulties, right click on the “Download” button/link and select “save link as.” Once selected the file download will be executed and can be saved to the desktop. A second method is to use a different browser.

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RO Forms, Policies, and Procedures Search 2019

Animal Subjects in Research

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Conflict of Interest
Contracts and Grant Management
Effort Certification
Export Regulations (ITAR/EAR/OFAC)
Human Subjects in Research
Intellectual Property
Internal Funding
Material Transfer
Reporting Misconduct
Research Administration
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RO Forms, Policies, and Procedures Search 2019

Forms, Policies and Procedures (243 Entries)
Policy: General Counsel
Eye Protection Policy
Policy: General Counsel

Eye Protection Policy

  1. PURPOSE
    To establish an eye protection policy that protects the University community from the hazards which can lead to eye injuries.
  2. SCOPE AND APPLICATION
    This policy applies to all University personnel, contract personnel, and visitors in applicable University facilities and/or University operations.

For additional information visit Environmental Health and Safety web site.

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-23

ORIGINATION DATE: May 5, 1982

REVISION DATE(S): June 5, 1989; November 1992; May 1, 1996; January 10, 2006; February 10, 2014

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51597

Policy: General Counsel
Facility Safety Equipment
Policy: General Counsel

Facility Safety Equipment

  1. SCOPE OF PURPOSE
    To establish minimum safety equipment requirements for new or newly renovated laboratories, rooms, areas or facilities where hazardous chemicals will be used or stored or where other hazardous operations will occur.
  2. POLICY
    Unless otherwise specified or exempted by the Director of the Department of Environmental Health and Safety, each new or newly renovated laboratory, room, area or facility in which hazardous chemicals or materials are used or stored shall be equipped with the following…

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-29

ORIGINATION DATE: July 1, 1987

REVISION DATE(S): June 1999; January 12, 2006; November 15, 2007; October 10, 2008; February 10, 2014

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51595

Template: Research Office
Facility Use Agreement Template
Template: UD Research Office

Facility Use Agreement Template

The Facility Use Agreement is a template for an agreement between UD and an external entity; it specifies the terms and conditions associated with an external entity using UD facilities.

 

Template Details:

OWNER: Regulatory Affairs

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: February 4, 2020

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51674

Form: Research Office
FIN Proposal Approval Summary Form
Form: UD Research Office

FIN Proposal Approval Summary Form

This intellectual property form helps to manage, record and protect the intellectual property generated by research done at the University of Delaware. For more information regarding intellectual property and research, please refer to the Regulatory Affairs page. If there are specific questions, please contact Regulatory Affairs at 302-831-2136.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51607

Form: Environmental Health and Safety
Fire Drill Memo
Form: Environmental Health and Safety

Fire Drill Memo

This memo should be sent to a building’s occupants before a fire drill that is in cooperation of Safety Committee, Public Safety and Environmental Health and Safety. The memo should state the purpose of the drill so that if an emergency arises in the future, panic will be minimized and you will know how to respond. Please use this template as a starting point for this correspondence.

 

Form Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51543

Procedure: Environmental Health and Safety
Fire Prevention/Fire Protection Programs
Procedure: Environmental Health and Safety

Fire Prevention/Fire Protection Programs

The University of Delaware Fire Prevention/Fire Protection Program was established to protect students, employees, and visitors from the perils of fires, explosions, hazardous gas releases and other types of emergencies which may cause injury to persons or damage to University facilities. This program is designed to ensure the University of Delaware is in the forefront of fire safety by maintaining compliance with Federal Laws, State of Delaware Fire Prevention Regulations and local laws governing basic life safety and building protection.

RESOURCES

Questions regarding the fire prevention/fire protection program may be addressed to Kevin McSweeney or call 302-831-6847.

 

Procedure Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Procedure Source Email https://research.udel.edu/forms-policies-procedures/?entry=51538

Policy: General Counsel
Fire Protection/Life Safety Equipment, Design, Installation and Maintenance
Policy: General Counsel

Fire Protection/Life Safety Equipment, Design, Installation and Maintenance

  1. SCOPE OF PURPOSE
    To ensure all activities involving fire protection/life safety equipment and systems are conducted in compliance with all applicable federal, state, local regulations and according to the procedures established by the Department of Environmental Health and Safety.

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-07

ORIGINATION DATE: October 2, 1995

REVISION DATE(S): May 3, 1989; December 18, 1991; April 1, 1996

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51539

Policy: General Counsel
First Aid Kits
Policy: General Counsel

First Aid Kits

  1. SCOPE OF PURPOSE
    To establish a uniform standard approved by the University Physician and the Department of Environmental Health and Safety for First Aid Supplies.

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 4-Jul

ORIGINATION DATE: October 1, 1981

REVISION DATE(S): September 1, 1988; June 5, 1989; January 10, 1995; June 21, 1999; February 17, 2006; February 10, 2014

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51596

Policy: Research Office
Fly America Act and Open Skies Agreements
Policy: Research Office

Fly America Act and Open Skies Agreements

Generally, if a traveler is traveling on funds provided by the federal government, he/she must* use a U.S. flag carrier (an airline owned by an American company), regardless of cost or convenience.

If you are scheduling international travel that is federally funded, you must ensure that all flights, where possible, are scheduled on U.S. flag carriers or on foreign air carriers that code share with a U.S. flag carrier. Code sharing occurs when two or more airlines “code” the same flight as if it was their own. In other words, a U.S. airline may sell a seat on the plane of a foreign air carrier; this seat is considered the same as one on a plane operated by a U.S. flag carrier. Compliance with the Fly America Act is satisfied when the U.S. flag air carrier’s designator code is present in the area next to the flight numbers on the airline ticket, boarding pass, or on the documentation for an electronic ticket (passenger receipt).

 

Related Links

FAQ’s

Fly America Waiver Checklist

 

Policy Details:

OWNER: UD Research Office

RESPONSIBLE OFFICE: UD Research Office

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51469

Form: Research Office
Fly America Waiver Checklist
Form: UD Research Office

Fly America Waiver Checklist

This checklist assists in determining qualification for a waiver of the restrictions of the Fly America Act under 41 CFR Part 301-10.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: May 10, 2012

REVISION DATE(S): 04/14/2014, 01/20/2015, 10/09/2018

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51477

Procedure: Research Office
Foreign Involvement
Procedure: Research Office

Foreign Involvement

Strengthening interdisciplinary and global programs is a strategic priority at the University of Delaware (UD). International collaboration enhances student education, results in increased opportunities for publication and scholarship, and keeps UD investigators on the cutting edge of their fields. These benefits result from foreign collaborators physically working on UD’s campus, collaboration in the form of providing or receiving materials from foreign entities, or receipt of payment from foreign entities. Foreign collaboration, though, could pose a risk. The activity could result in violations of University practice and policy, violations of regulations and requirements, and potential loss of funding.

FOREIGN ENTITIES ASSOCIATED ISSUES

While international collaborations may be acceptable, UD personnel are expected to disclose foreign involvement to ensure that potential issues are properly addressed and resolved. The following issues should be considered.

To find out more visit Foreign Involvement Best Practices

Subjects covered on this resource are:

  • Conflicts of Interest
  • Export Control
  • Financial Disclosures
  • Foreign Components
  • International Travel
  • Performance Reviews
  • Restricted Party Screening
  • Office of Foreign Assets Control

and more

 

Procedure Details:

OWNER: Cordell Overby

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: August 12, 2019

Procedure Source Email https://research.udel.edu/forms-policies-procedures/?entry=51669

Policy: Research Office
Fringe Benefit Rate Agreement
Policy: Research Office

Fringe Benefit Rate Agreement

UD FY25 Fringe Benefit Rate Agreement

INSTITUTION: UNIVERSITY OF DELAWARE, NEWARK, DE 19716-0099

The Fringe Benefits rates contained herein are for use on grants, contracts and/or other agreements issued or awarded to the University of Delaware by all Federal Agencies of the United States of America, in accordance with the cost principles mandated by 2 CFR Part 200. These rates shall be used for forward pricing and billing purposes for the University of Delaware Fiscal Year 2025. This rate agreement supersedes all previous rate agreements/determinations for Fiscal Year 2025.

SECTION I: RATES – TYPE: FIXED

Fringe Benefits Rates:

Type From To Rate Ag Appropriation (3A) Applicable
Fixed 7/1/24 6/30/25 41.9% 34.7% Faculty/ Prof. Employees
Fixed 7/1/24 6/30/25 58.0% 39.7% Staff Employees
Fixed 7/1/24 6/30/25 12.3% 12.3% Graduate Students
Fixed 7/1/24 6/30/25 8.6% 8.6% Other*
Provisional 7/1/25 Until Amended

*Excludes student wages exempt from FICA.

Related Links

UD-FY-2025 Colleges and Universities Rate Agreement

 

Policy Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: June 21, 2018

REVISION DATE(S): 11/22/2019, 7/2/2019, 7/1/2020, 7/9/2020, 6/23/2021, 7/5/2022, 6/26/2023, 6/12/2024

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51618

ASSISTANCE

Compliance Hotline
Phone: (302) 831-2792

UD Research Office
210 Hullihen Hall
Newark, DE 19716
Phone: (302) 831-2136
Fax: (302) 831-2828
Contact us

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