Forms, Policies & Procedures
Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.
*NOTE: As of October 2020 Google Chrome changed how it handles file downloads. If you encounter difficulties, right click on the “Download” button/link and select “save link as.” Once selected the file download will be executed and can be saved to the desktop. A second method is to use a different browser.
Animal Subjects in Research
For Forms, Policies and Procedures pertaining to Animal Subjects in Research and other resources
Compliance
Conflict of Interest
Contracts and Grant Management
Effort Certification
Export Regulations (ITAR/EAR/OFAC)
Human Subjects in Research
Intellectual Property
Internal Funding
Material Transfer
Reporting Misconduct
Research Administration
Research Agreement Templates
Safety
Students
Templates
University
Form: Research Office
Gifts or Sponsored Agreements Checklist
Gifts or Sponsored Agreements Checklist
This document is meant to provide guidance to determine if a transaction is a gift to be processed and administered by the Office of Development & Alumni Relations (DAR) or the Research Office (RO). See UD Gift Policy Section 8 (Gift vs. Sponsored Project) for complete details about how to make this determination.
Download the form below and answer all eight questions in the checklist, including comments whenever necessary. To use this form, review all the documentation associated with the funding for indications that will help you to determine whether the funding should be considered support for a sponsored project or a gift.
Form Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: January 22, 2016
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Form: Research Office
Industry Research Agreement – Overview
Industry Research Agreement – Overview
This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.
Form Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: May 26, 2016
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Form: Research Office
Industry Research Agreement – Alternative
Industry Research Agreement – Alternative
This form is a research agreement between a company and the University of Delaware. It has the following formal wording:
__________________________________________________________________
RESEARCH AGREEMENT BETWEEN COMPANY AND THE UNIVERSITY OF DELAWARE
THIS AGREEMENT is between , with offices at (hereinafter referred to as COMPANY), and the University of Delaware, with offices at Newark, Delaware 19716 (hereinafter referred to as UNIVERSITY), an educational nonprofit institution chartered under the laws of the State of Delaware. …
__________________________________________________________________
For a full description of the applicability of the “Research Agreements with Industry” please download this pdf. There are two options available to PI’s in IP Term Negotiations which include Standard Research Agreement and Exclusivity of Licensing to Private Sector Partner overviews.
Form Details:
OWNER: UD Research Office
RESPONSIBLE OFFICE: UD Research Office
ORIGINATION DATE: May 26, 2016
REVISION DATE(S): 4/10/18, 7/09/2020, 9/22/2022
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Form: Research Office
Industry Research Agreement – Standard
Industry Research Agreement – Standard
This is a research agreement template between a company and the University of Delaware. It is meant as a template for aid in drafting of such agreements.
Form Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: August 19, 2010
REVISION DATE(S): 1/31/2012, 10/01/2012, 9/19/2014, 5/08/2019, 9/19/2019, 7/14/2022
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Form: Research Office
Institutional Confidentiality and Nondisclosure Agreement
Institutional Confidentiality and Nondisclosure Agreement
This is an institutional confidentiality and nondisclosure agreement template between the University of Delaware and a corporation. It is meant as a template for aid in drafting of such agreements.
Form Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
REVISION DATE(S): 13-Aug-18
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Form: Research Office
Memorandum of Understanding (MOU)
Memorandum of Understanding (MOU)
This is a template for a “Memorandum of Understanding (MOU)” agreement between the University of Delaware, a nonprofit institution of postsecondary education chartered under the laws of the State of Delaware, with its principal place of business in Newark, Delaware.
Form Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: May 15, 2018
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Form: Research Office
NIH Salary Cap Calculator
NIH Salary Cap Calculator
In order to strengthen compliance with the National Institutes of Health (NIH) Salary Cap, the Research Office has developed a tool to clarify and simplify the salary cap calculation. This tool is intended for use by both department administrators and the Research Office Post Award team to monitor cap compliance during the life of the project and close out at the end of the project. Final determination of salary JVs to move direct salary to cost share in the case of cap overage will be made by the Research Office using the calculator in coordination with the department. Click here for instructions on how to use this calculator or visit Research Training for additional information on this resource
Form Details:
OWNER: Research Administration
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: May 21, 2019
REVISION DATE(S): 2/09/2023, 2/16/2022, 2/07/2020
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Form: Research Office
PI Eligibility Approval Form
PI Eligibility Approval Form
Principal Investigators and Co-Principal Investigators have primary institutional responsibility for providing scientific/technical leadership and administrative and financial management of sponsored projects. The guidelines for Principal Investigator Eligibility require this form to be submitted as a request to serve as Principal Investigator (PI) on a project. The PI will be required to provide a CV and proper training and experience documentation.
Form Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: October 14, 2008
REVISION DATE(S): 10/14/2008, 07/24/2013, 11/17/2014, 06/02/2016, 01/04/2017, 10/04/2019, 7-14-2022
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Form: Research Office
Provider Category Determination Worksheet
Provider Category Determination Worksheet
This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.
Form Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: January 1, 2010
REVISION DATE(S): 2/6/20
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Form: Research Office
Research Subaward Agreement: Attachment 3B – (Page 1)
Research Subaward Agreement: Attachment 3B – (Page 1)
Page 1 of the Research Subaward Agreement that is needed for FFATA reporting. Important to have both pages filled out.
Related Links
Form Details:
OWNER: UD Research Office
RESPONSIBLE OFFICE: UD Research Office
ORIGINATION DATE: September 2, 2017
REVISION DATE(S): 02/28/2024, 02/28/2022
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Form: Research Office
Research Subaward Agreement: Attachment 3B – (Page 2)
Research Subaward Agreement: Attachment 3B – (Page 2)
Research Subaward Agreement Page 2 which needs to be filled out for FFATA reporting.
Related Links
Form Details:
OWNER: UD Research Office
RESPONSIBLE OFFICE: UD Research Office
ORIGINATION DATE: September 3, 2021
REVISION DATE(S): 2/28/2022
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Form: Research Office
Residual Balance Transfer Request Form
Residual Balance Transfer Request Form
Use this form if a residual funding balance remains on a fixed-price sponsored program after all allocable direct and F&A costs have been charged, the PI may use this form to request the residual amount be transferred to a non-sponsored departmental account per the Residual Balance Policy. Residual balances will be distributed proportionately between direct costs and F&A costs, with the direct cost amount being transferred to the administering department. Email completed forms to your Sponsored Research Accountant for final Research Office approvals and processing.
Related Links
Form Details:
OWNER: Vice President for Research, Scholarship & Innovation
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: December 2, 2020
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