Forms, Policies & Procedures
Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.
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Animal Subjects in Research
For Forms, Policies and Procedures pertaining to Animal Subjects in Research and other resources
Compliance
Conflict of Interest
Contracts and Grant Management
Effort Certification
Export Regulations (ITAR/EAR/OFAC)
Human Subjects in Research
Intellectual Property
Internal Funding
Material Transfer
Reporting Misconduct
Research Administration
Research Agreement Templates
Safety
Students
Templates
University
Policy: General Counsel
Radioactive Material and Machines Capable of Producing Ionizing Radiation
Radioactive Material and Machines Capable of Producing Ionizing Radiation
- SCOPE OF PURPOSE
To ensure all activities related to sources of ionizing radiation are conducted in compliance with U.S. Nuclear Regulatory Commission regulations and license conditions, Delaware Radiation Control Regulations, and University Regulations.
The complete policy and more can be found on the General Counsel’s web site.
Policy Details:
OWNER: Executive Vice President
SECTION: Campus Safety and Security Policies
RESPONSIBLE OFFICE: Office of Environmental Health and Safety
POLICY NUMBER (Legacy): 7-09
ORIGINATION DATE: February 15, 1976
REVISION DATE(S): 02/15/1976, 06/05/1989
Policy Source
Email
Policy: General Counsel
Refrigeration Units
Refrigeration Units
- SCOPE OF PURPOSE
To outline the University’s policy regulating the purchase and use of refrigeration units utilized in laboratory, research or other risk areas. The purchase of refrigeration units used exclusively for the refrigeration of items intended for human consumption are not included in this policy.
The complete policy and more can be found on the General Counsel’s web site.
Policy Details:
OWNER: Executive Vice President
SECTION: Campus Safety and Security Policies
RESPONSIBLE OFFICE: Office of Environmental Health and Safety
POLICY NUMBER (Legacy): 7-14
ORIGINATION DATE: April 15, 1975
REVISION DATE(S): October 1, 1981; June 5, 1989; January 9, 2006
Policy Source
Email
Policy: General Counsel
Removal of Dangerous Material
Removal of Dangerous Material
- SCOPE OF PURPOSE
To protect the health and safety of individuals when dangerous materials which could present an imminent danger to life and health are found in University buildings. …
The complete policy and more can be found on the General Counsel’s web site.
Policy Details:
OWNER: Executive Vice President
SECTION: Campus Safety and Security Policies
RESPONSIBLE OFFICE: Office of Environmental Health and Safety
POLICY NUMBER (Legacy): 7-10
ORIGINATION DATE: April 5, 1975
REVISION DATE(S): June 5, 1989; April 1, 1996; January 9, 2006
Policy Source
Email
Policy: General Counsel
Respiratory Protection
Respiratory Protection
- SCOPE OF PURPOSE
To establish uniform administrative procedures and minimum requirements related to respiratory protection. …
N.B. As used in this Policy the term employee includes students.
The complete policy and more can be found on the General Counsel’s web site.
Policy Details:
OWNER: Executive Vice President
SECTION: Campus Safety and Security Policies
RESPONSIBLE OFFICE: Office of Environmental Health and Safety
POLICY NUMBER (Legacy): 7-32
ORIGINATION DATE: September 2, 1988
REVISION DATE(S): 23-Apr-90
Policy Source
Email
Policy: General Counsel
Safe Use and Storage of Compressed Gas Cylinders
Safe Use and Storage of Compressed Gas Cylinders
- PURPOSE
To establish a policy on safe use and storage of compressed gas cylinders. - POLICY
To implement a safety policy on the use and storage of compressed gas cylinders so as to reduce the risk to students, staff, faculty, and the general public. To ensure the safe handling and storage of compressed gas cylinders at the University, the following rules shall be followed: …
The complete policy and more can be found on the General Counsel’s web site.
Policy Details:
OWNER: Executive Vice President
SECTION: Campus Safety and Security Policies
RESPONSIBLE OFFICE: Office of Environmental Health and Safety
POLICY NUMBER (Legacy): 7-24
ORIGINATION DATE: May 5, 1982
REVISION DATE(S): June 5, 1989; May 1, 1996; January 12, 2006
Policy Source
Email
Policy: General Counsel
Safety Policy
Safety Policy
- POLICY
The policy of the University of Delaware is to provide the university community with a safe and healthful work environment. Serious attempts will be made to minimize recognizable hazards. It is the intent of the University to comply with all environmental health, safety, and fire regulations and recommended practices. …
The complete policy and more can be found on the General Counsel’s web site.
Policy Details:
OWNER: Executive Vice President
SECTION: Campus Safety and Security Policies
RESPONSIBLE OFFICE: Office of Environmental Health and Safety
POLICY NUMBER (Legacy): 7-01
ORIGINATION DATE: April 30, 1984
REVISION DATE(S): June 5, 1989; December 18, 1991; March 1, 1996; January 4, 2006
Policy Source
Email
Policy: General Counsel
Safety Responsibilities during Laboratory Principal Investigator Leaves/Absences
Safety Responsibilities during Laboratory Principal Investigator Leaves/Absences
- SCOPE OF PURPOSE
To ensure the safety of laboratory workers during periods when the laboratory principal investigator is absent. - POLICY
- Whenever a Laboratory Principal Investigator will not be present in the laboratory for an extended period of time it is their responsibility to designate a colleague to oversee their laboratory operations with respect to safety procedures and requirements. The person designated must be familiar with the hazards of the operations begin conducted in the lab or research environment and be empowered to address concerns as they arise. Examples could be a faculty member, the Department Chemical Hygiene Officer, a full-time research associate or limited term researcher; however, the individual must be a University of Delaware employee. Graduate students are not permitted to be designated as the responsible supervisor. …
The complete policy and more can be found on the General Counsel’s web site.
Policy Details:
OWNER: Executive Vice President
SECTION: Campus Safety and Security Policies
RESPONSIBLE OFFICE: Office of Environmental Health and Safety
POLICY NUMBER (Legacy): 7-50
ORIGINATION DATE: November 1, 2006
Policy Source Email
https://research.udel.edu/forms-policies-procedures/?entry=51609
Policy: General Counsel
Secondary Phone Lines
Secondary Phone Lines
- SCOPE OF PURPOSE
To establish a review, approval and notification procedure governing the installation of extension phone lines to ensure maximum effectiveness of the enhanced 911 system.This policy applies to new construction, existing facilities, upgrading/changing phone system designs or specifications, and any other modifications to existing or planned telephone systems. …
The complete policy and more can be found on the General Counsel’s web site.
Policy Details:
OWNER: Executive Vice President
SECTION: Facilities, Real Estate and Auxiliary Services Policies
RESPONSIBLE OFFICE: Facilities, Real Estate and Auxiliary Services
POLICY NUMBER (Legacy): Jul-45
ORIGINATION DATE: September 1, 1997
Policy Source
Email
Policy: General Counsel
Storm Water Management
Storm Water Management
- SCOPE OF PURPOSE
To assure that University operations comply with best practices for the protection of storm water and comply with the 40CFR Part 122 EPA administered permit programs: The National Pollutant Discharge Elimination System (NPDES). - BACKGROUND
The EPA has regulated known discharges of contaminates from businesses and industry to surface water for many years. The majority of pollution to surface water now comes from non-specific sources such as pesticide over-applications, motor oil from poorly maintained vehicles, and run off carrying animal waste, construction sediment, etc. In an effort to address this type of pollution, the EPA’s storm water management requirements were established to guide municipalities to reduce contamination of this nature and to educate the public concerning best practices to protect surface water. Procedures to identify and remediate illicit discharges to storm water systems are also part of storm water protection programs. - POLICY
Under this policy it is not permitted for any University employee, student or contractor to place any chemical or chemical containing solution into a drain that leads to the storm water system without prior approval from Environmental Health & Safety. …
The complete policy and more can be found on the General Counsel’s web site.
Policy Details:
OWNER: Executive Vice President
SECTION: Campus Safety and Security Policies
RESPONSIBLE OFFICE: Office of Environmental Health and Safety
POLICY NUMBER (Legacy): 7-49
ORIGINATION DATE: January 11, 2004
REVISION DATE(S): January 13, 2006; February 10, 2014
Policy Source
Email
Policy: Safety
Underground Storage Tank Management
Underground Storage Tank Management
- SCOPE OF PURPOSE
To ensure the management of Underground Storage Tanks (USTs) at the University is conducted in compliance with Federal and State Underground Storage Tank Regulations (7 Del. Code Chapter 74, 40CFR280), NFPA, BOCA, City of Newark and other applicable codes.This policy applies to all University underground storage tanks and underground storage tank systems containing motor fuels, heating oils, waste products, and other regulated products. …
The complete policy and more can be found on the ’s web site.
Policy Details:
OWNER: Executive Vice President
SECTION: Campus Safety and Security Policies
RESPONSIBLE OFFICE: Office of Environmental Health and Safety
POLICY NUMBER (Legacy): 7-39
ORIGINATION DATE: February 28, 1989
REVISION DATE(S): April 1, 1996; January 12, 2006
Policy Source
Email
Policy: Safety
Use of Pipettes
Use of Pipettes
- PURPOSE
To establish a policy for use of pipettes. - POLICY
A variety of hazardous material are used in University laboratories, both for teaching and for research, and student, faculty, and staff exposure to such material should be kept at a minimum. Oral pipetting — suction by mouth or blowing through pipettes — is one of the most common means of exposure to hazardous materials. Oral pipetting, including oral pipetting for the purpose of starting siphons, is strictly prohibited at the University. Pipetting shall be done with a mechanical pipetting or siphoning device.Requests for exemption shall be submitted in writing to the Department of Environmental Health and Safety for Review.
The complete policy and more can be found on the ’s web site.
Policy Details:
OWNER: Executive Vice President
SECTION: Campus Safety and Security Policies
RESPONSIBLE OFFICE: Office of Environmental Health and Safety
POLICY NUMBER (Legacy): 25-Jul
ORIGINATION DATE: May 5, 1982
REVISION DATE(S): 05/05/1982, 04/01/1996
Policy Source
Email
Policy: Safety
Volunteer Fire Service
Volunteer Fire Service
- SCOPE OF POLICY
This policy addresses volunteer firefighter service during working hours. - POLICY STATEMENT
To assist with the protection and safety of the Newark, Wilmington, Lewes and other campus communities, the University may release designated employees, who are volunteer fire fighters, to assist local fire companies in fighting fires during normal working hours without loss of pay. - POLICY STANDARDS AND PROCEDURES
To qualify for release time under this policy, an employee must secure the written approval of the fire chief of the department for which the employee volunteers and the employee’s supervisor. The written approval of the fire chief is to be updated annually. The employee’s supervisor at his/her discretion may restrict an employee’s response to fires as business needs require. Once the response is initiated, it is understood that the employee represents the fire department and must abide and comply with direction given by the fire chief in command of the incident. The University assumes no liability for any injury or activity arising from volunteer fire service.
The complete policy and more can be found on the ’s web site.
Policy Details:
OWNER: Executive Vice President
SECTION: Human Resources Policies
RESPONSIBLE OFFICE: Office of Human Resources
POLICY NUMBER (Legacy): 8-Jul
ORIGINATION DATE: April 15, 1975
REVISION DATE(S): 04/15/1975, 06/05/1989, 07/01/2005, 11/18/2016
Policy Source
Email