Forms, Policies & Procedures

Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.

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Animal Subjects in Research

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Conflict of Interest
Contracts and Grant Management
Effort Certification
Export Regulations (ITAR/EAR/OFAC)
Human Subjects in Research
Intellectual Property
Internal Funding
Material Transfer
Reporting Misconduct
Research Administration
Research Agreement Templates
RO Forms, Policies, and Procedures Search 2019
Forms, Policies and Procedures (48 Policies Entries)
Policy: General Counsel
Radioactive Material and Machines Capable of Producing Ionizing Radiation
Policy: General Counsel

Radioactive Material and Machines Capable of Producing Ionizing Radiation

  1. SCOPE OF PURPOSE
    To ensure all activities related to sources of ionizing radiation are conducted in compliance with U.S. Nuclear Regulatory Commission regulations and license conditions, Delaware Radiation Control Regulations, and University Regulations.

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-09

ORIGINATION DATE: February 15, 1976

REVISION DATE(S): 02/15/1976, 06/05/1989

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51549

Policy: General Counsel
Refrigeration Units
Policy: General Counsel

Refrigeration Units

  1. SCOPE OF PURPOSE
    To outline the University’s policy regulating the purchase and use of refrigeration units utilized in laboratory, research or other risk areas. The purchase of refrigeration units used exclusively for the refrigeration of items intended for human consumption are not included in this policy.

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-14

ORIGINATION DATE: April 15, 1975

REVISION DATE(S): October 1, 1981; June 5, 1989; January 9, 2006

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51602

Policy: General Counsel
Removal of Dangerous Material
Policy: General Counsel

Removal of Dangerous Material

  1. SCOPE OF PURPOSE
    To protect the health and safety of individuals when dangerous materials which could present an imminent danger to life and health are found in University buildings. …

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-10

ORIGINATION DATE: April 5, 1975

REVISION DATE(S): June 5, 1989; April 1, 1996; January 9, 2006

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51603

Policy: General Counsel
Respiratory Protection
Policy: General Counsel

Respiratory Protection

  1. SCOPE OF PURPOSE
    To establish uniform administrative procedures and minimum requirements related to respiratory protection. …

N.B. As used in this Policy the term employee includes students.

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-32

ORIGINATION DATE: September 2, 1988

REVISION DATE(S): 23-Apr-90

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51604

Policy: General Counsel
Safe Use and Storage of Compressed Gas Cylinders
Policy: General Counsel

Safe Use and Storage of Compressed Gas Cylinders

  1. PURPOSE
    To establish a policy on safe use and storage of compressed gas cylinders.
  2. POLICY
    To implement a safety policy on the use and storage of compressed gas cylinders so as to reduce the risk to students, staff, faculty, and the general public. To ensure the safe handling and storage of compressed gas cylinders at the University, the following rules shall be followed: …

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-24

ORIGINATION DATE: May 5, 1982

REVISION DATE(S): June 5, 1989; May 1, 1996; January 12, 2006

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51585

Policy: General Counsel
Safety Policy
Policy: General Counsel

Safety Policy

  1. POLICY
    The policy of the University of Delaware is to provide the university community with a safe and healthful work environment. Serious attempts will be made to minimize recognizable hazards. It is the intent of the University to comply with all environmental health, safety, and fire regulations and recommended practices. …

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-01

ORIGINATION DATE: April 30, 1984

REVISION DATE(S): June 5, 1989; December 18, 1991; March 1, 1996; January 4, 2006

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51608

Policy: General Counsel
Safety Responsibilities during Laboratory Principal Investigator Leaves/Absences
Policy: General Counsel

Safety Responsibilities during Laboratory Principal Investigator Leaves/Absences

  1. SCOPE OF PURPOSE
    To ensure the safety of laboratory workers during periods when the laboratory principal investigator is absent.
  2. POLICY
    1. Whenever a Laboratory Principal Investigator will not be present in the laboratory for an extended period of time it is their responsibility to designate a colleague to oversee their laboratory operations with respect to safety procedures and requirements. The person designated must be familiar with the hazards of the operations begin conducted in the lab or research environment and be empowered to address concerns as they arise. Examples could be a faculty member, the Department Chemical Hygiene Officer, a full-time research associate or limited term researcher; however, the individual must be a University of Delaware employee. Graduate students are not permitted to be designated as the responsible supervisor. …

    The complete policy and more can be found on the General Counsel’s web site.

     

    Policy Details:

    OWNER: Executive Vice President

    SECTION: Campus Safety and Security Policies

    RESPONSIBLE OFFICE: Office of Environmental Health and Safety

    POLICY NUMBER (Legacy): 7-50

    ORIGINATION DATE: November 1, 2006

    Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51609

Policy: General Counsel
Secondary Phone Lines
Policy: General Counsel

Secondary Phone Lines

  1. SCOPE OF PURPOSE
    To establish a review, approval and notification procedure governing the installation of extension phone lines to ensure maximum effectiveness of the enhanced 911 system.

    This policy applies to new construction, existing facilities, upgrading/changing phone system designs or specifications, and any other modifications to existing or planned telephone systems. …

  2. The complete policy and more can be found on the General Counsel’s web site.

     

    Policy Details:

    OWNER: Executive Vice President

    SECTION: Facilities, Real Estate and Auxiliary Services Policies

    RESPONSIBLE OFFICE: Facilities, Real Estate and Auxiliary Services

    POLICY NUMBER (Legacy): Jul-45

    ORIGINATION DATE: September 1, 1997

    Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51610

Policy: General Counsel
Storm Water Management
Policy: General Counsel

Storm Water Management

  1. SCOPE OF PURPOSE
    To assure that University operations comply with best practices for the protection of storm water and comply with the 40CFR Part 122 EPA administered permit programs: The National Pollutant Discharge Elimination System (NPDES).
  2. BACKGROUND
    The EPA has regulated known discharges of contaminates from businesses and industry to surface water for many years. The majority of pollution to surface water now comes from non-specific sources such as pesticide over-applications, motor oil from poorly maintained vehicles, and run off carrying animal waste, construction sediment, etc. In an effort to address this type of pollution, the EPA’s storm water management requirements were established to guide municipalities to reduce contamination of this nature and to educate the public concerning best practices to protect surface water. Procedures to identify and remediate illicit discharges to storm water systems are also part of storm water protection programs.
  3. POLICY
    Under this policy it is not permitted for any University employee, student or contractor to place any chemical or chemical containing solution into a drain that leads to the storm water system without prior approval from Environmental Health & Safety. …

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-49

ORIGINATION DATE: January 11, 2004

REVISION DATE(S): January 13, 2006; February 10, 2014

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51611

Policy: Safety
Underground Storage Tank Management
Policy: Safety

Underground Storage Tank Management

  1. SCOPE OF PURPOSE
    To ensure the management of Underground Storage Tanks (USTs) at the University is conducted in compliance with Federal and State Underground Storage Tank Regulations (7 Del. Code Chapter 74, 40CFR280), NFPA, BOCA, City of Newark and other applicable codes.

    This policy applies to all University underground storage tanks and underground storage tank systems containing motor fuels, heating oils, waste products, and other regulated products. …

The complete policy and more can be found on the ’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-39

ORIGINATION DATE: February 28, 1989

REVISION DATE(S): April 1, 1996; January 12, 2006

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51612

Policy: Safety
Use of Pipettes
Policy: Safety

Use of Pipettes

  1. PURPOSE
    To establish a policy for use of pipettes.
  2. POLICY
    A variety of hazardous material are used in University laboratories, both for teaching and for research, and student, faculty, and staff exposure to such material should be kept at a minimum. Oral pipetting — suction by mouth or blowing through pipettes — is one of the most common means of exposure to hazardous materials. Oral pipetting, including oral pipetting for the purpose of starting siphons, is strictly prohibited at the University. Pipetting shall be done with a mechanical pipetting or siphoning device.

    Requests for exemption shall be submitted in writing to the Department of Environmental Health and Safety for Review.

The complete policy and more can be found on the ’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 25-Jul

ORIGINATION DATE: May 5, 1982

REVISION DATE(S): 05/05/1982, 04/01/1996

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51586

Policy: Safety
Volunteer Fire Service
Policy: Safety

Volunteer Fire Service

  1. SCOPE OF POLICY
    This policy addresses volunteer firefighter service during working hours.
  2. POLICY STATEMENT
    To assist with the protection and safety of the Newark, Wilmington, Lewes and other campus communities, the University may release designated employees, who are volunteer fire fighters, to assist local fire companies in fighting fires during normal working hours without loss of pay.
  3. POLICY STANDARDS AND PROCEDURES
    To qualify for release time under this policy, an employee must secure the written approval of the fire chief of the department for which the employee volunteers and the employee’s supervisor.  The written approval of the fire chief is to be updated annually.  The employee’s supervisor at his/her discretion may restrict an employee’s response to fires as business needs require.  Once the response is initiated, it is understood that the employee represents the fire department and must abide and comply with direction given by the fire chief in command of the incident. The University assumes no liability for any injury or activity arising from volunteer fire service.

The complete policy and more can be found on the ’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Human Resources Policies

RESPONSIBLE OFFICE: Office of Human Resources

POLICY NUMBER (Legacy): 8-Jul

ORIGINATION DATE: April 15, 1975

REVISION DATE(S): 04/15/1975, 06/05/1989, 07/01/2005, 11/18/2016

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51540

ASSISTANCE

Compliance Hotline
Phone: (302) 831-2792

UD Research Office
210 Hullihen Hall
Newark, DE 19716
Phone: (302) 831-2136
Fax: (302) 831-2828
Contact us

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