Forms, Policies & Procedures
Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.
*NOTE: As of October 2020 Google Chrome changed how it handles file downloads. If you encounter difficulties, right click on the “Download” button/link and select “save link as.” Once selected the file download will be executed and can be saved to the desktop. A second method is to use a different browser.
Animal Subjects in Research
For Forms, Policies and Procedures pertaining to Animal Subjects in Research and other resources
Compliance
Conflict of Interest
Contracts and Grant Management
Effort Certification
Export Regulations (ITAR/EAR/OFAC)
Human Subjects in Research
Intellectual Property
Internal Funding
Material Transfer
Reporting Misconduct
Research Administration
Research Agreements
Safety
Students
Templates
University
Procedure: Research Office
Conflict of Interest Disclosure Procedure
Conflict of Interest Disclosure Procedure
Log in to the Conflict of Interest (COI) Disclosure webform
- The form describes the different categories of significant financial interest (SFIs) that are required to be disclosed. A table of examples below is provided as a reference. Please know this is not an all inclusive reference, rather, just few examples for illustrative purposes.
- If answering ‘Yes’ to any of the listed questions, a pull down menu of information required will show. Please provide enough detail to facilitate its assessment.
- COI web forms will be automatically routed to the chair or direct supervisor and the dean for review and approval.
Faculty and professional staff must complete a new COI disclosure every year, even when they do not have any SFI to disclose. COI disclosures must be submitted, via web form, on an annual basis or within 30 days of any change to previous disclosures. Please click on the link below, and login using your UDNet ID and password. If the link does not take you directly to the form, look for “Conflict of Interest Disclosure Form” under the tab “Blanks.”
Significant Financial Interest (SFI) | Must Be Disclosed | Does NOT Need To Be Disclosed |
---|---|---|
Publicly traded entity(ies) | Any remuneration from the entity during the previous 12 months that, when aggregated, exceeds $5,000; and/or any equity interest that represents more than 5 percent ownership in a single entity | Income from investment vehicles, such as mutual funds and retirement accounts, as long as the Investigator does not directly control the investment decisions made in these vehicles |
Non-publicly traded entity(ies) | Any remuneration during the previous 12 months received from the entity that, when aggregated, exceeds $5,000; and/or any equity interest | |
Intellectual property(ies) | Royalties, inventions, discoveries and patents under NOT assigned to UD | Royalties, inventions, discoveries and patents under assigned to UD through Policy 6-6, and/or Policy 6-7 |
Consulting activity(ies) | Any arrangements that involve a consulting agreement, or other outside professional activities | Seminars, lectures, teaching engagements or income from service on advisory committees or review panels sponsored by a federal, state or local government agency, or an institution of higher education |
Entity(ies) related to employee’s institutional responsibilities | Participation in, or personal sponsorship from, any entity that invests in, or provides financial support for, activities related to the employee’s University areas of responsibility. | |
Commercial enterprise(s) | An appointment as an officer, director or any other managerial position in a commercial enterprise; participation in the day-to-day operations, including serving on the scientific advisory board, of a commercial enterprise. | |
Potential conflict(s) of interest | Situations where students are directed into research areas or other activities from which the employee intends to realize personal financial gain. | |
Reimbursed or sponsored travel | Travel reimbursed or sponsored by a federal, state or local government agency, or an institution of higher education |
Related Links
- Additional information on UD’s COI disclosure and management procedures can be found in the UD COI training module.
- Further details on reporting requirements specific to PHS-funded research can be found in the Financial Conflict of Interest (FCOI) tutorial provided by NIH.
- Inquiries concerning Institutional Conflict of Interest should be directed to udresearch@udel.edu
Procedure Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
Procedure Source
Email
Procedure: Research Office
Conflict of Interest Management Procedure
Conflict of Interest Management Procedure
- If a COI is determined to exist, a COI management plan is to be developed by the chair and/or dean in agreement with the employee.
- Please use the template for the COI management plan.
- Examples of conditions or restrictions that might be imposed to manage a COI include, but are not limited to:
- Public disclosure of the conflict (e.g., when presenting or publishing affected research);
- Appointment of an independent monitor capable of taking measures to protect against bias resulting from COI;
- Change of personnel or personnel responsibilities, and/or modification of the research plan;
- Reduction or elimination of a financial interest;
- Severance of relationships that create the conflict(s).
- In addition, please see a detailed guidance for the development of COI management plans in the context of SBIR/STTR awards.
- Additional information on UD’s COI disclosure and management procedures can be found in the UD COI training module.
- Further details on reporting requirements specific to PHS-funded research can be found in the Financial Conflict of Interest (FCOI) tutorial provided by NIH.
- Inquiries concerning Institutional Conflict of Interest should be directed to udresearch@udel.edu
Related Links
NIH Conflict of Interest Tutorial
Procedure Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Office
Procedure Source
Email
Procedure: Research Office
Foreign Involvement
Foreign Involvement
Strengthening interdisciplinary and global programs is a strategic priority at the University of Delaware (UD). International collaboration enhances student education, results in increased opportunities for publication and scholarship, and keeps UD investigators on the cutting edge of their fields. These benefits result from foreign collaborators physically working on UD’s campus, collaboration in the form of providing or receiving materials from foreign entities, or receipt of payment from foreign entities. Foreign collaboration, though, could pose a risk. The activity could result in violations of University practice and policy, violations of regulations and requirements, and potential loss of funding.
FOREIGN ENTITIES ASSOCIATED ISSUES
While international collaborations may be acceptable, UD personnel are expected to disclose foreign involvement to ensure that potential issues are properly addressed and resolved. The following issues should be considered.
To find out more visit Foreign Involvement Best Practices
Subjects covered on this resource are:
- Conflicts of Interest
- Export Control
- Financial Disclosures
- Foreign Components
- International Travel
- Performance Reviews
- Restricted Party Screening
- Office of Foreign Assets Control
and more
Procedure Details:
OWNER: Cordell Overby
RESPONSIBLE OFFICE: Research Office
ORIGINATION DATE: August 12, 2019
Procedure Source
Email