Forms, Policies & Procedures

Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.


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RO Forms, Policies, and Procedures Search 2019

Animal Subjects in Research

For Forms, Policies and Procedures pertaining to Animal Subjects in Research and other resources

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Conflict of Interest
Contracts and Grant Management
Effort Certification
Export Regulations (ITAR/EAR/OFAC)
Human Subjects in Research
Intellectual Property
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Material Transfer
Reporting Misconduct
Research Administration
Research Agreement Templates
RO Forms, Policies, and Procedures Search 2019

Forms, Policies and Procedures (235 Entries)
Policy: Environmental Health and Safety
Bloodborne Pathogens Program
Policy: Environmental Health and Safety

Bloodborne Pathogens Program

The University of Delaware’s Bloodborne Pathogens Program was established in 1993 to protect workers who are exposed to blood or other potentially infectious materials in the workplace. It is designed to provide compliance with the Occupational Safety and Health Administration’s Bloodborne Pathogens Standard. The program requires registration with the Department of Environmental Health and Safety.

Questions regarding bloodborne pathogens issues may be addressed to EHS or call 831-8475.

The complete policy and more can be found on the Environmental Health and Safety’s web site.

 

Policy Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health and Safety

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51536

Form: Research Office
Budget Category Worksheet
Form: Research Office

Budget Category Worksheet

Proposal budgets are itemized by budget categories. The categories map to accounts when the proposal is awarded. Use this budget category list to guide the proposal budget process.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Administration

REVISION DATE(S): 7/6/2022

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=96497

Form: Research Office
Budget Justification Template
Form: UD Research Office

Budget Justification Template

This template is used to justify a budget and should be used to draft expectations of a project. It includes everything from equipment to PI information.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: April 1, 2013

REVISION DATE(S): 04/2013, 12/2014, 04/2016, 07/2018, 03/2019, 04/2019, 05/2019, 07/02/2019, 11/22/2019, 07/02/2020, 7/10/2020, 1/14/2021, 2/04/2021, 6/25/2021, 7/6/2022, 7/12/2022, 7/27/2022

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51650

Policy: Research Office
Budget Revision for Sponsored Awards
Policy: Research Office

Budget Revision for Sponsored Awards

Definition/background

The budget plan is the financial expression of the project or program as approved by the sponsor during the award process. During the conduct of a project, the principal investigator may determine that budget changes are necessary to carry-out the project work. Many sponsors allow flexibility in how project funds are expended and permit budget changes needed to meet project requirements. Principal investigators need to be aware of the specific requirements for their awards and to request prior approval for budget changes when the terms and conditions of the sponsor or particular award require it. Revisions to sponsored project budgets that require sponsor prior approval must be reviewed and approved by the Research Office.

Informal rebudgeting occurs when actual expenditures exceed or fall short of the amount budgeted in a specific budget category. If sponsor prior approval is not required by the award terms, it is not required to submit a budget revision-contracts and grants webform to re-align the budget to match actual expenditures.

Procedure when requesting a rebudget of funds on same purpose code:

  • To request rebudgeting of funds on a federal or federal flow-through grant or contract:
    1. Complete a FIN Budget Revision – Contracts and Grants webform
    2. All FIN Budget Revision – Contracts and Grants webforms involving federal or federal flow-through awards will automatically route to the Research Office for review and approval
    3. Provide an explanation and justification regarding the rebudget request
    4. If sponsor requires prior approval of budget revisions please note this in the comments
    5. A Research Office Contract & Grant Specialist will review the request and the terms and conditions of the award
    6. If sponsor prior approval is required, the Contract & Grant Specialist will forward the rebudgeting request to the sponsoring agency
      1. The Research Office waits for determination from sponsor before processing the budget revision webform
      2. If request is approved, the budget revision webform will be approved and processed by the Contract & Grant Specialist
      3. If request is denied, the budget revision webform will be returned to originator and canceled. The Contract & Grant Specialist will enter an explanation regarding the sponsor’s decision in the comments
    7. If sponsor prior approval is not required, the Contract & Grant Specialist will review the request and if appropriate approve the form and process the budget revision in the financial system
  • To request rebudgeting of funds on a non-federal or federal flow through grant or contract :
    1. Complete a FIN Budget Revision – Contracts and Grants webform
    2. All FIN Budget Revision – Contracts and Grants webforms involving non-federal or federal flow-through awards will automatically copy to the Research Office
    3. Provide an explanation and justification regarding the rebudget request
    4. If sponsor prior approval for budget revisions is required, note this in the explanation comments AND manually forward the form for Research Office review and approval by adding the Research Office to the electronic form routing (forward to wf-grantsbudrev@udel.edu). Note: if sponsor prior approval is required and the form is not forwarded to the Research Office for review, the PI’s department will be responsible to remove any disallowed costs resulting from the unauthorized rebudgeting
    5. When a FIN Budget Revision – Contracts and Grants webform is forwarded to RO for approval, Research Office Contract & Grant Specialist will review the request and the terms of the award. If sponsor prior approval is required, the Contract & Grant Specialist will forward the rebudgeting request to the sponsor
      1. The Research Office waits for determination from sponsor before processing the budget revision webform
      2. If request is approved, the budget revision webform will be approved and processed in the financial system by the Research Office
      3. If request is denied, the budget revision webform will be returned to originator and canceled. The Contract & Grant Specialist will enter an explanation regarding the sponsor’s decision in the comments
    6. If a FIN Budget Revision – Contracts and Grants webform for a non-federal or federal flow-through award is not forwarded to the Research Office manually by the form submitter, once all internal approvals are recorded, the system will automatically apply the budget revision in the financial system

Any questions, please contact your Contract and Grant Administrator.

 

Policy Details:

OWNER: UD Research Office

RESPONSIBLE OFFICE: UD Research Office

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51438

Policy: General Counsel
Building Floor Loading
Policy: General Counsel

Building Floor Loading

  1. PURPOSE
    To develop safety procedures to be followed to insure that structural design of building floors are not exceeded to the point of collapse.
  2. SCOPE OF POLICY
    It shall be the policy of the University not to exceed the assigned permissible floor loadings of any building as established by Facilities Planning and Construction.

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Facilities, Real Estate and Auxiliary Services Policies

RESPONSIBLE OFFICE: Facilities, Real Estate and Auxiliary Services

POLICY NUMBER (Legacy): 20-Jul

ORIGINATION DATE: September 15, 1977

REVISION DATE(S): June 5, 1989; March 1, 1996; July 1, 2005

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51575

Policy: General Counsel
Campus Injuries and Illnesses
Policy: General Counsel

Campus Injuries and Illnesses

  1. PURPOSE
    To outline the appropriate action to be followed when a University employee, visitor or student is involved in a campus injury or illness.
  2. SCOPE OF POLICY
    1. Notification
      University employees and students must notify their immediate supervisor of all campus injuries or illnesses as soon as possible. Persons responsible for visitors shall report campus injuries or illnesses whenever possible.  Injuries or Illnesses which result in medical expenses for these non-University employees (students and visitors) should be submitted through their personal insurance or Student Health Insurance.
    2. Immediate Medical Attention
      If immediate medical attention is required, injured or ill persons should be transported to the nearest emergency health care facility. Serious or nonroutine medical injuries should be directly referred to Christiana Hospital. This should be accomplished by arranging for emergency transport by calling:
      Newark Campus: Public Safety 911
      All other Campuses: call 9-911
    3. Routine Medical Attention
      For illnesses or injuries that do not require immediate medical attention but do warrant medical consultation, the following options are available:

      The complete policy and more can be found on the General Counsel’s web site.

       

      Policy Details:

      OWNER: Executive Vice President

      SECTION: Campus Safety and Security Policies

      RESPONSIBLE OFFICE: Office of Environmental Health and Safety

      POLICY NUMBER (Legacy): 3-Jul

      ORIGINATION DATE: April 15, 1975

      REVISION DATE(S): June 5, 1989; June, 1999; January 9, 2006; February 17, 2006; February 10, 2014

      Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51577

Form: Research Office
Cash Advance Worksheet
Form: UD Research Office

Cash Advance Worksheet

This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: January 26, 2016

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51647

Policy: Environmental Health and Safety
Chemical Hygiene Program
Policy: Environmental Health and Safety

Chemical Hygiene Program

The University of Delaware is committed to providing a safe working environment for its faculty, staff, students and visitors. The goal of the University’s Chemical Hygiene Program is to minimize the risk of injury or illness by ensuring that University personnel have the training, information, support and equipment needed to work safely in the laboratory.

The University Chemical Hygiene Committee facilitates the implementation of the program through the Department of Environmental Health and Safety and develops and maintains the University’s Chemical Hygiene Plan.

SPILL AND EMERGENCY RESPONSE PROCEDURES:

Any questions or concerns related to the Chemical Hygiene Plan should be addressed to the Chemical Hygiene Officer at dehsafety@udel.edu or call 302-831-8475.

The complete policy and more can be found on the Environmental Health and Safety’s web site.

 

Policy Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51522

Form: Environmental Health and Safety
Chemical Storage Information Request Form
Form: Environmental Health and Safety

Chemical Storage Information Request Form

If you do not find the chemical you are looking for in the current data base, please complete the following applicable sections and submit back to DEHS either by fax (831-1528) or email (dehsafety@udel.edu). DEHS will review the information and forward a storage recommendation.

 

Form Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51528

Procedure: Environmental Health and Safety
Chemical Waste Disposal Guidance
Procedure: Environmental Health and Safety

Chemical Waste Disposal Guidance

The following information was created to simplify chemical waste management. Refer to the Laboratory Chemical Waste Management Procedures for the complete procedures.

Questions regarding chemical waste issues may be addressed to Environmental Health and Safety (EHS) or call 302-831-8475.

 

Procedure Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Procedure Source Email https://research.udel.edu/forms-policies-procedures/?entry=51521

Form: Environmental Health and Safety
Chemical Waste Pick-Up Request Webform
Form: Environmental Health and Safety

Chemical Waste Pick-Up Request Webform

If the waste is mixed-bulk waste stream, under Waste Stream/Chemical or Compound Name describe the waste, do not list the contents (i.e. Solvent Waste, Acid Waste, Chemically Contaminated Lab Trash, etc.). Note: It is important that the waste constituents along with percentages/volumes be listed out on each respective EHS Chemical Waste Label.

DEHS approved chemical waste containers that are NOT damaged or grossly contaminated will be returned within five business days after pick-up.

Chemical waste pickups are made once a week depending on the number of pick-ups called in for that week. Under normal conditions, pick-ups are made on Tuesdays.

We will only pick up waste that has a properly filled out waste label attached.

Reagent chemicals for disposal must be boxed with a packing slip attached to the box. Go to our Laboratory Chemical Waste Disposal Guide or Office and General Waste Disposal Guide for more information on chemical waste disposal.

If you have any questions using this form, please contact Environmental Health & Safety at (302) 831-8475.

 

Form Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Download Form (CAS login) Email https://research.udel.edu/forms-policies-procedures/?entry=51566

Form: Research Office
Chemours Preliminary Proposal Template
Form: UD Research Office

Chemours Preliminary Proposal Template

The University of Delaware and Chemours Company, LLC, invite applications for research proposals to be carried out by UD principal investigators on topics of broad interest to Chemours. Projects should have the potential to advance the industries in which Chemours participates or to lead to new Chemours products. This pre-proposal word doc template must be filled out to participate in this funding opportunity. Interested applicants should email the project template to researchdev@udel.edu.

Related Links

 

Form Details:

OWNER: Research Development Office

RESPONSIBLE OFFICE: Research Development Office

ORIGINATION DATE: September 8, 2021

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=91803

ASSISTANCE

Compliance Hotline
Phone: (302) 831-2792

UD Research Office
210 Hullihen Hall
Newark, DE 19716
Phone: (302) 831-2136
Fax: (302) 831-2828
Contact us

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