Forms, Policies & Procedures

Extension Cords

1. PURPOSE
   To establish a uniform policy regarding the use of extension cords.
2. POLICY
   All extension cord use shall comply with NFPA 70 (National Electric Code).
   1. Extension cords shall not be used as a substitute for the fixed wiring of a facility, laboratory or shop.
   2. Extension cords shall not be used for permanent or semi-permanent installations, ie, must be less than 30 days. Exception: Extension cords designed for use with portable equipment.
   3. Extension cords shall be listed by the Underwriters’ Laboratory (U.L.) and bear the U.L. label.
   4. Extension cords shall be a minimum of 16 gauge copper wire and rated for not less than 13 amperes, shall be of the grounding type (three wire) and shall not be used in excess of their rated capacity.
   5. Extension cords shall be used only in continuous lengths without splice or tap. Terminals and insulation shall be free of defects such as cracked, split or nicked insulation; exposed wires; knots; burn marks; loose connectors; or other damage that may present a fire or electrocution hazard. Destroy any extension cords showing defects.
   6. Extension cords shall not be connected in series.
   7. Extension cords shall not be used in bathrooms. Extension cords used in wet or damp areas shall be connected to a ground fault interrupter device or GFCI circuit only.
   8. For three wire extension cords, the ground prong shall not be removed. Departments shall request the installation of three prong type wall outlets where not provided.
   9. Proper polarization shall be maintained at all times.
   10. For extension cords equipped with single plug-in capability, a multiple plug adapter may be utilized provided the adapter is U.L. listed and rated for not less than 125 volts/15 amperes. Multiple plug adapters are not otherwise permitted in conjunction with an extension cord.
   11. Extension cords shall not be covered by carpeting, clothing, furniture, or other objects that could prevent adequate air circulation and cooling of the cord.
   12. Extension cords shall not be tacked, stapled or otherwise affixed in semi-permanent or permanent manner. Major appliances such as refrigerators, television sets, or other devices drawing currents for starting motors shall not be connected to an extension cord.
   13. Multi-plug devices may be used for: computer equipment, televisions, stereos, radios and similar devices. They may not be used with refrigerators, microwaves, coffee pots, hot plates toaster ovens and similar devices. Multi-plug devices must be Underwriters Laboratory approved or approved by a similar nationally recognized testing laboratory and they must contain an integral circuit breaker.

For more information regarding this policy, contact either the Department of Environmental Health and Safety at extension 8475 or the Supervisor of Electrical Services at extension 2621.

The complete policy and more can be found on the General Counsel’s web site.

External Sponsorship and Grant

1. POLICY
   It is important that the long-range implications of the acceptance by the University of any external grant be carefully considered. In the past, the University has sometimes found itself in a position where the acceptance of these grants has resulted in serious budgetary commitments which extended far above and beyond the grant income. This has been particularly true in the case of federal, departmental, or program developmental grants which have involved continuing financial commitments for staff, equipment, and other items.
2. SCOPE OF PURPOSE
   To insure that acceptance of external grants by faculty members does not create unforeseen and unrealized financial burdens for the University.

ALL proposals and awards with the exception of those that fall within the limits of delegated authority must be approved and signed by the Vice Provost for Research or his or her designee.

The complete policy and more can be found on the General Counsel’s web site.

Eye Protection Policy

1. PURPOSE
   To establish an eye protection policy that protects the University community from the hazards which can lead to eye injuries.
2. SCOPE AND APPLICATION
   This policy applies to all University personnel, contract personnel, and visitors in applicable University facilities and/or University operations.

For additional information visit Environmental Health and Safety web site.

The complete policy and more can be found on the General Counsel’s web site.

Facility Safety Equipment

1. SCOPE OF PURPOSE
   To establish minimum safety equipment requirements for new or newly renovated laboratories, rooms, areas or facilities where hazardous chemicals will be used or stored or where other hazardous operations will occur.
2. POLICY
   Unless otherwise specified or exempted by the Director of the Department of Environmental Health and Safety, each new or newly renovated laboratory, room, area or facility in which hazardous chemicals or materials are used or stored shall be equipped with the following…

The complete policy and more can be found on the General Counsel’s web site.

Facility Use Agreement Template

The Facility Use Agreement is a template for an agreement between UD and an external entity; it specifies the terms and conditions associated with an external entity using UD facilities.

FIN Proposal Approval Summary Form

This intellectual property form helps to manage, record and protect the intellectual property generated by research done at the University of Delaware. For more information regarding intellectual property and research, please refer to the Regulatory Affairs page. If there are specific questions, please contact Regulatory Affairs at 302-831-2136.

Fire Drill Memo

This memo should be sent to a building’s occupants before a fire drill that is in cooperation of Safety Committee, Public Safety and Environmental Health and Safety. The memo should state the purpose of the drill so that if an emergency arises in the future, panic will be minimized and you will know how to respond. Please use this template as a starting point for this correspondence.

Fire Prevention/Fire Protection Programs

The University of Delaware Fire Prevention/Fire Protection Program was established to protect students, employees, and visitors from the perils of fires, explosions, hazardous gas releases and other types of emergencies which may cause injury to persons or damage to University facilities. This program is designed to ensure the University of Delaware is in the forefront of fire safety by maintaining compliance with Federal Laws, State of Delaware Fire Prevention Regulations and local laws governing basic life safety and building protection.

• Annual Fire Safety Report
• University of Delaware Policy 7-6:
  Emergency Response to Fire and Other Emergencies
• University of Delaware Policy 7-7:
  Fire Protection/Life Safety Equipment-Design, Installation and Maintenance
• Student Fire Safety
• Center for Campus Fire Safety – Cooking
• Fire Protection Engineering
• Fire Code Compliance

RESOURCES

• Campus Fire Watch
• Center for Campus Fire Safety
• Delaware State Fire Prevention Regulation
• Delaware Volunteer Firemen’s Association
• FEMA Fire Administration – USFA, College Parents of America Urge College Community to Focus on Fire Safety
• The College Students Guide to Fire Prevention and Safety
• Winter Fire Safety
• Portable Heater Safety

Questions regarding the fire prevention/fire protection program may be addressed to Kevin McSweeney or call 302-831-6847.

Fire Protection/Life Safety Equipment, Design, Installation and Maintenance

1. SCOPE OF PURPOSE
   To ensure all activities involving fire protection/life safety equipment and systems are conducted in compliance with all applicable federal, state, local regulations and according to the procedures established by the Department of Environmental Health and Safety.

The complete policy and more can be found on the General Counsel’s web site.

First Aid Kits

1. SCOPE OF PURPOSE
   To establish a uniform standard approved by the University Physician and the Department of Environmental Health and Safety for First Aid Supplies.

The complete policy and more can be found on the General Counsel’s web site.

Fly America Act and Open Skies Agreements

Generally, if a traveler is traveling on funds provided by the federal government, he/she must* use a U.S. flag carrier (an airline owned by an American company), regardless of cost or convenience.

If you are scheduling international travel that is federally funded, you must ensure that all flights, where possible, are scheduled on U.S. flag carriers or on foreign air carriers that code share with a U.S. flag carrier. Code sharing occurs when two or more airlines “code” the same flight as if it was their own. In other words, a U.S. airline may sell a seat on the plane of a foreign air carrier; this seat is considered the same as one on a plane operated by a U.S. flag carrier. Compliance with the Fly America Act is satisfied when the U.S. flag air carrier’s designator code is present in the area next to the flight numbers on the airline ticket, boarding pass, or on the documentation for an electronic ticket (passenger receipt).

Related Links

FAQ’s

Fly America Waiver Checklist

Fly America Waiver Checklist

This checklist assists in determining qualification for a waiver of the restrictions of the Fly America Act under 41 CFR Part 301-10.