Forms, Policies & Procedures
Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.
*NOTE: As of October 2020 Google Chrome changed how it handles file downloads. If you encounter difficulties, right click on the “Download” button/link and select “save link as.” Once selected the file download will be executed and can be saved to the desktop. A second method is to use a different browser.
Animal Subjects in Research
For Forms, Policies and Procedures pertaining to Animal Subjects in Research and other resources
Compliance
Conflict of Interest
Contracts and Grant Management
Effort Certification
Export Regulations (ITAR/EAR/OFAC)
Human Subjects in Research
Intellectual Property
Internal Funding
Material Transfer
Reporting Misconduct
Research Administration
Research Agreement Templates
Safety
Students
Templates
University
Form: Research Office
5 Year Budget Template
5 Year Budget Template
The attached spreadsheet is a guide to assist you in building a budget for your proposal.
Form Details:
OWNER: Research Office
RESPONSIBLE OFFICE: Research Administration
REVISION DATE(S): 7/6/2022, 6/26/2023
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Form: Research Office
About Material Transfer Agreements
About Material Transfer Agreements
Material Transfer Agreements (MTA) establish which party is the provider and receiver of materials, the extent of the provider’s ownership and the receiver’s usage, compliance with the individual terms and conditions on use of materials, and also protects the intellectual property interests of both the provider and receiver. The UD Research Office handles both incoming MTAs, where the University is receiving research materials from other entities, as well as outgoing MTAs, where researchers are sharing UD materials with an outside entity. To request an MTA, please complete the Material Transfer Agreement Webform below. In addition to information related to the transfer, the form requires that the requestor attach a completed MTA draft:
- For incoming materials, attach the agreement template given to you by the provider institution. If no agreement was provided to you by the outside party, complete the Incoming MTA form provided in the forms below.
- For Outgoing materials complete and attach the Uniform Biological Material Transfer Agreement (UBMTA)for biological materials or MTA template for non-biological materials, or as an alternative to the UBMTA if desired.
The system will automatically populate the routing sequence for each request, however, the requestor may include additional approvers who should review/approve the transfer request. The Research Office will review the template, and secure appropriate approvals for final execution of the MTA. The Research Office will notify the requestor once all approvals have been met, and the agreement has been fully-signed. Note that materials cannot be sent or received until the MTA has been fully-signed.
Related Links
Form: Research Office
Account Closeout Checklist
Account Closeout Checklist
The account closeout checklist is to be used for Contracts and Management. It includes technical reporting, cost share/match, after-end-date charges, over expenditures, unallowable charges, outstanding transactions, equipment inventory, subcontracts, salary JV’s, F&A, potential inventions or other intellectual properties, purpose and project, final expenditure total, labor allocations module.
Form Details:
OWNER: UD Research Office
RESPONSIBLE OFFICE: UD Research Office
ORIGINATION DATE: October 14, 2008
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Form: Environmental Health and Safety
Application for Analytical X-Ray Equipment Utilization
Application for Analytical X-Ray Equipment Utilization
Application required in order to use X-Ray equipment for research.
Form Details:
OWNER: Environmental Health & Safety
RESPONSIBLE OFFICE: Environmental Health & Safety
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Form: Grants.Gov
Application for Federal Assistance SF 424 (R&R) Sample Form
Application for Federal Assistance SF 424 (R&R) Sample Form
This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.
Form Details:
OWNER: UD Research Office
RESPONSIBLE OFFICE: UD Research Office
ORIGINATION DATE: July 20, 2007
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Form: Environmental Health and Safety
Application for Radionuclide Utilization
Application for Radionuclide Utilization
Application outlining the personnel and quantities of radionuclides being used for a specific research project.
Form Details:
OWNER: Environmental Health & Safety
RESPONSIBLE OFFICE: Environmental Health & Safety
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Form: Environmental Health and Safety
Application for Use of Open Flame Devices
Application for Use of Open Flame Devices
Application needed in order to have an open flame in University Facilities. Application must be completed and submitted to EHS 2 weeks prior to the event using the open flame.
Form Details:
OWNER: Environmental Health & Safety
RESPONSIBLE OFFICE: Environmental Health & Safety
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Form: Environmental Health and Safety
Application for Visiting Scientist to Use Radioactive Materials
Application for Visiting Scientist to Use Radioactive Materials
Visiting scientists may use radioactive materials in University of Delaware laboratories for a one week period provided-
- they have significant past radiation experience,
- they provide documentation of radiation safety training at their home institution during the previous 12 month period,
- they complete this form, and 4) they perform radiation work under the close supervision of a permanent UD radiation worker.
Visitors staying longer than one week or making more than 3 distinct visits to the lab in the same year must contact the UD Radiation Safety Officer (831-8475) to obtain radiation safety training.
Instructions to Visiting Scientist: Complete Sections 1-4 of this form and forward it (with the Section 2 attachment) to the UD Radiation Safety Officer (FAX 302-831-1528) ASAP but at least three working days before you begin radiation work in the laboratory. You must submit this form each time you visit UD and plan to use radioactive material.
Form Details:
OWNER: Environmental Health & Safety
RESPONSIBLE OFFICE: Environmental Health & Safety
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Form: Research Office
Attachment 3B: Subrecipient Contact (Page 1)
Attachment 3B: Subrecipient Contact (Page 1)
Research Subaward Agreement page 1.
Form Details:
OWNER: UD Research Office
RESPONSIBLE OFFICE: UD Research Office
ORIGINATION DATE: September 2, 2017
REVISION DATE(S): 02/28/2022
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Form: Research Office
Attachment 3B: Subrecipient Contact (Page 2)
Attachment 3B: Subrecipient Contact (Page 2)
Research Subaward Agreement Page 2.
Form Details:
OWNER: UD Research Office
RESPONSIBLE OFFICE: UD Research Office
ORIGINATION DATE: September 3, 2021
REVISION DATE(S): 2/28/2022
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Form: Research Office
Automated Closeout Report (ACR) Webform
Automated Closeout Report (ACR) Webform
The ACR webform serves as a reminder for unit administrators to notify the PI of relevant sponsor due dates, and to contact Contract and Grants Specialists for applicable federal submissions (ex: NIH). This is a webform to manage project status and prepare for Closeout.
This form requires CAS login. ACR Webform Login
Form Details:
OWNER: Research Administration
RESPONSIBLE OFFICE: Research Office
Download Form (CAS login) Email
Form: Research Office
Automated Closeout Report (ACR) webform login
Automated Closeout Report (ACR) webform login
This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.
Form Details:
OWNER: UD Research Office
RESPONSIBLE OFFICE: UD Research Office
Download Form Email