Forms, Policies & Procedures

Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.


*NOTE: As of October 2020 Google Chrome changed how it handles file downloads. If you encounter difficulties, right click on the “Download” button/link and select “save link as.” Once selected the file download will be executed and can be saved to the desktop. A second method is to use a different browser.

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RO Forms, Policies, and Procedures Search 2019

Animal Subjects in Research

For Forms, Policies and Procedures pertaining to Animal Subjects in Research and other resources

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Conflict of Interest
Contracts and Grant Management
Effort Certification
Export Regulations (ITAR/EAR/OFAC)
Human Subjects in Research
Intellectual Property
Internal Funding
Material Transfer
Reporting Misconduct
Research Administration
Research Development
Templates
RO Forms, Policies, and Procedures Search 2019

Forms, Policies and Procedures (9 Forms Entries)
Form: Research Office
Industry Research Agreement – Overview
Form: UD Research Office

Industry Research Agreement – Overview

This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: May 26, 2016

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51484

Form: Research Office
Limited Submission White Paper Template
Form: Research Office

Limited Submission White Paper Template

Researchers who are interested in submitting an application to any of the limited submissions should first review the announcement carefully to ensure eligibility. All internal limited submission white papers must follow the template found here. Applications not adhering to this requirement will be returned without review. Please complete the following form when applying to University of Delaware’s internal limited submission programs.

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Form Details:

OWNER: Research Development

RESPONSIBLE OFFICE: Research Development

ORIGINATION DATE: April 13, 2021

REVISION DATE(S): 1/06/2022

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=86637

Form: Research Office
Material Transfer Agreement Required Webform
Form: UD Research Office

Material Transfer Agreement Required Webform

The Webform is the first step in requesting a Material Transfer Agreement (MTA) and is required by the Research Office prior to approving any request.  Please download and complete the UD Webform, including the MTA attachment, as completely and accurately as possible and submit.  The system will route the completed form to the appropriate approvers in the Research Office or the requestor’s Department.  The Research Office will notify the requestor when the agreement has been fully-executed and it has been approved to ship materials.  Templates for the MTA attachment are provided below.

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Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

Download Form (CAS login) Email https://research.udel.edu/forms-policies-procedures/?entry=51503

Form: Research Office
NIH Salary Cap Calculator
Form: UD Research Office

NIH Salary Cap Calculator

In order to strengthen compliance with the National Institutes of Health (NIH) Salary Cap, the Research Office has developed a tool to clarify and simplify the salary cap calculation. This tool is intended for use by both department administrators and the Research Office Post Award team to monitor cap compliance during the life of the project and close out at the end of the project. Final determination of salary JVs to move direct salary to cost share in the case of cap overage will be made by the Research Office using the calculator in coordination with the department. Click here for instructions on how to use this calculator or visit Research Training for additional information on this resource

 

Form Details:

OWNER: Research Administration

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: May 21, 2019

REVISION DATE(S): 2/09/2023, 2/16/2022, 2/07/2020

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51675

Form: Research Office
Research Subaward Agreement: Attachment 3B – (Page 2)
Form: UD Research Office

Research Subaward Agreement: Attachment 3B – (Page 2)

Research Subaward Agreement Page 2 which needs to be filled out for FFATA reporting.

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Form Details:

OWNER: UD Research Office

RESPONSIBLE OFFICE: UD Research Office

ORIGINATION DATE: September 3, 2021

REVISION DATE(S): 2/28/2022

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51495

Form: Research Office
Research Subaward Agreement: Attachment 3B (A two page pdf)
Form: UD Research Office

Research Subaward Agreement: Attachment 3B (A two page pdf)

Research Subaward Agreement that is needed for FFATA reporting. It is important to have both pages filled out. Page 1 is information needed for subrecipient contacts including UEI details, administration personnel information and location. Page 2 details includes the names and compensation of the five most highly compensated officers.

 

Form Details:

OWNER: UD Research Office

RESPONSIBLE OFFICE: UD Research Office

ORIGINATION DATE: September 2, 2017

REVISION DATE(S): 02/28/2024, 02/28/2022, 05/09/2024

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51494

Form: Research Office
Subrecipient Letter of Intent
Form: UD Research Office

Subrecipient Letter of Intent

The Subrecipient Letter of Intent form is referenced in the Proposal Checklist for proposals involving subawards.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

REVISION DATE(S): 7/26/19

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51667

Form: Research Office
Uniform Biological Material Transfer Agreement
Form: UD Research Office

Uniform Biological Material Transfer Agreement

In 1995, the National Institutes of Health (NIH) published the Uniform Biological Material Transfer Agreement (UBMTA) and an Implementing Letter for the transfer of materials between nonprofit institutions.  The University of Delaware is one of the institutions which has signed the UBMTA which allows signatory institutions to transfer materials to one another using a boilerplate Implementing Letter for the particular transfer.

Use of the UBMTA is optional, UD researchers may opt to use the Non-Biologicals form as an alternative.    Note that the UBMTA Letter must accompany the UBMTA in all cases.  Please provide investigator/scientist information as appropriate and sign as recipient or provider.  Attach the completed UBMTA to the Webform before submitting.

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Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: November 15, 2013

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51505

Form: Research Office
Uniform Biological Material Transfer Agreement Implementation Letter
Form: UD Research Office

Uniform Biological Material Transfer Agreement Implementation Letter

The UBMTA Letter must be used in conjunction with the UBMTA.  The Implementing Letter contains a description of the material and a statement indicating that the material is being transferred in accordance with the terms of the UMBTA. It must be executed by the provider scientist and the recipient scientist, and is subject to UD Research Office approvals.  Please complete the highlighted sections of the form and sign as provider or receiver as appropriate.  Attached the completed UBMTA Letter to the Webform before submitting.

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Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: December 10, 2013

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51506

ASSISTANCE

Compliance Hotline
Phone: (302) 831-2792

UD Research Office
210 Hullihen Hall
Newark, DE 19716
Phone: (302) 831-2136
Fax: (302) 831-2828
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