Forms, Policies & Procedures

Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.


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RO Forms, Policies, and Procedures Search 2019

Animal Subjects in Research

For Forms, Policies and Procedures pertaining to Animal Subjects in Research and other resources

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Conflict of Interest
Contracts and Grant Management
Effort Certification
Export Regulations (ITAR/EAR/OFAC)
Human Subjects in Research
Intellectual Property
Internal Funding
Material Transfer
Reporting Misconduct
Research Administration
Research Agreement Templates
Research Development
RO Forms, Policies, and Procedures Search 2019

Forms, Policies and Procedures (241 Entries)
Policy: General Counsel
Safety Policy
Policy: General Counsel

Safety Policy

  1. POLICY
    The policy of the University of Delaware is to provide the university community with a safe and healthful work environment. Serious attempts will be made to minimize recognizable hazards. It is the intent of the University to comply with all environmental health, safety, and fire regulations and recommended practices. …

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Executive Vice President

SECTION: Campus Safety and Security Policies

RESPONSIBLE OFFICE: Office of Environmental Health and Safety

POLICY NUMBER (Legacy): 7-01

ORIGINATION DATE: April 30, 1984

REVISION DATE(S): June 5, 1989; December 18, 1991; March 1, 1996; January 4, 2006

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51608

Policy: General Counsel
Safety Responsibilities during Laboratory Principal Investigator Leaves/Absences
Policy: General Counsel

Safety Responsibilities during Laboratory Principal Investigator Leaves/Absences

  1. SCOPE OF PURPOSE
    To ensure the safety of laboratory workers during periods when the laboratory principal investigator is absent.
  2. POLICY
    1. Whenever a Laboratory Principal Investigator will not be present in the laboratory for an extended period of time it is their responsibility to designate a colleague to oversee their laboratory operations with respect to safety procedures and requirements. The person designated must be familiar with the hazards of the operations begin conducted in the lab or research environment and be empowered to address concerns as they arise. Examples could be a faculty member, the Department Chemical Hygiene Officer, a full-time research associate or limited term researcher; however, the individual must be a University of Delaware employee. Graduate students are not permitted to be designated as the responsible supervisor. …

    The complete policy and more can be found on the General Counsel’s web site.

     

    Policy Details:

    OWNER: Executive Vice President

    SECTION: Campus Safety and Security Policies

    RESPONSIBLE OFFICE: Office of Environmental Health and Safety

    POLICY NUMBER (Legacy): 7-50

    ORIGINATION DATE: November 1, 2006

    Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51609

Form: Research Office
Salary Reference Sheet
Form: Research Office

Salary Reference Sheet

This is a salary reference sheet defining position, salary plan, period of implementation, internal and external benefit rates and more. This is a budgeting aid when developing a proposal.

Related Links

 

Form Details:

OWNER: Research Administration

ORIGINATION DATE: April 14, 2021

REVISION DATE(S): 7/02/2020, 7/09/2020, 10/26/2020, 6/23/2021, 2/16/2022, 5/6/2022, 7/6/2022, 7/21/2023

Download FormDownload Form Email https://research.udel.edu/forms-policies-procedures/?entry=86663

Procedure: Environmental Health and Safety
Scheduling a Chemical Waste Pick-Up
Procedure: Environmental Health and Safety

Scheduling a Chemical Waste Pick-Up

When your waste container is full, please complete the Waste Pick-Up Form to request a waste pick-up. The waste pickup request form is a University of Delaware web form. To use this form you must log in using your UdelNet ID and Password. You will be asked to provide the following information: your name, department, phone number, location of the waste, and the quantity of waste to be picked up. Waste is picked up from locations on a weekly basis. If you are unable to complete the form, please contact the Department of Environmental Health & Safety at 831-8475.

Example of Chemical Waste Label

Chemical Waste Label

Questions regarding chemical waste disposal may be addressed to EHS or call 831-8475.

 

Procedure Details:

OWNER: Environmental Health & Safety

RESPONSIBLE OFFICE: Environmental Health & Safety

Procedure Source Email https://research.udel.edu/forms-policies-procedures/?entry=51560

Procedure: Research Office
Schematic Representations of a Study Examples
Procedure: Research Office

Schematic Representations of a Study Examples

Schematic representations of a study are a quick ‘snapshot’ aimed to depict the involvement of research subjects from recruitment to end of study. This document presents examples of different schematics that show the level of detail needed to convey an overview of the study design. The examples included are intended to guide the development of a schematic that is appropriate to the planned study design and will need to be customized for each protocol. Depending on the nature of the study, one example may be more appropriate than another. Study-specific information should be use to modify the example chosen as needed (e.g., changing method of assignment to study group, adding visits, study arms, etc.)

 

Procedure Details:

OWNER: Maria Palazuelos

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: August 14, 2019

Procedure Source Email https://research.udel.edu/forms-policies-procedures/?entry=51670

Policy: General Counsel
Secondary Phone Lines
Policy: General Counsel

Secondary Phone Lines

  1. SCOPE OF PURPOSE
    To establish a review, approval and notification procedure governing the installation of extension phone lines to ensure maximum effectiveness of the enhanced 911 system.

    This policy applies to new construction, existing facilities, upgrading/changing phone system designs or specifications, and any other modifications to existing or planned telephone systems. …

  2. The complete policy and more can be found on the General Counsel’s web site.

     

    Policy Details:

    OWNER: Executive Vice President

    SECTION: Facilities, Real Estate and Auxiliary Services Policies

    RESPONSIBLE OFFICE: Facilities, Real Estate and Auxiliary Services

    POLICY NUMBER (Legacy): Jul-45

    ORIGINATION DATE: September 1, 1997

    Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51610

Form: State of Delaware
Single Point of Contact (SPoC) Form
Form: State of Delaware

Single Point of Contact (SPoC) Form

This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

 

Form Details:

OWNER: State of Delaware: Office of Management and Budget

RESPONSIBLE OFFICE: State of Delaware: Office of Management and Budget

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51487

Form: Research Office
Small Business Innovative Research (SBIR) Agreement
Form: UD Research Office

Small Business Innovative Research (SBIR) Agreement

This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: October 2, 2010

REVISION DATE(S): 12/2/2010, 11/2/2018, 7/14/2022

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51488

Form: Research Office
Small Business Innovative Research (SBIR)/ Small Business Technology Transfer (STTR) Letter of Intent (LOI)
Form: Research Office

Small Business Innovative Research (SBIR)/ Small Business Technology Transfer (STTR) Letter of Intent (LOI)

This LOI template is used for SBIR or STTR proposals submitted by UD to small businesses. The letter includes confidentiality language and allows UD to negotiate all terms at the time of award. Please contact your assigned Contract and Grant Analyst if you have specific questions, or if you have questions about other forms and steps in the proposal process. If you are unsure of who holds the Contract and Grant Analyst position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Administration

ORIGINATION DATE: July 27, 2023

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=103290

Form: Research Office
Small Business Technology Transfer Program (STTR) Agreement
Form: UD Research Office

Small Business Technology Transfer Program (STTR) Agreement

This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: October 1, 2010

REVISION DATE(S): 10/01/2010, 12/02/2010, 11/02/2018, 7/14/2022,

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51489

Policy: General Counsel
Space Needed for Externally Sponsored Agreements
Policy: General Counsel

Space Needed for Externally Sponsored Agreements

  1. SCOPE OF PURPOSE
    To provide a financial mechanism for for sponsored activity.
  2. POLICY

    When additional space is needed to support an externally sponsored activity and when funds to rent such space can be negotiated with sponsors, it is financially preferable to charge such rents directly to the sponsored agreements. …

The complete policy and more can be found on the General Counsel’s web site.

 

Policy Details:

OWNER: Provost

SECTION: Research, Sponsored Program, Technology Transfer and Intellectual Property Policies

RESPONSIBLE OFFICE: UD Research Office

POLICY NUMBER (Legacy): 6-12

ORIGINATION DATE: October 20, 1992

Policy Source Email https://research.udel.edu/forms-policies-procedures/?entry=51415

Procedure: US Treasury Office
Specially Designated Nationals And Blocked Persons List (SDN)
Procedure: US Treasury Office

Specially Designated Nationals And Blocked Persons List (SDN)

​As part of its enforcement efforts, OFAC publishes a list of individuals and companies owned or controlled by, or acting for or on behalf of, targeted countries. It also lists individuals, groups, and entities, such as terrorists and narcotics traffickers designated under programs that are not country-specific. Collectively, such individuals and companies are called “Specially Designated Nationals” or “SDNs.” Their assets are blocked and U.S. persons are generally prohibited from dealing with them. Click here for more information on Treasury’s Sanctions Programs.

 

Procedure Details:

OWNER: US Treasury Office

RESPONSIBLE OFFICE: Research Office

Procedure Source Email https://research.udel.edu/forms-policies-procedures/?entry=51453

ASSISTANCE

Compliance Hotline
Phone: (302) 831-2792

UD Research Office
210 Hullihen Hall
Newark, DE 19716
Phone: (302) 831-2136
Fax: (302) 831-2828
Contact us

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