Forms, Policies & Procedures

Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.
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Animal Subjects in Research

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Conflict of Interest
Contracts and Grant Management
Effort Certification
Export Regulations (ITAR/EAR/OFAC)
Human Subjects in Research
Intellectual Property
Internal Funding
Material Transfer
Reporting Misconduct
Research Administration
Research Agreement Templates
RO Forms, Policies, and Procedures Search 2019
Forms, Policies and Procedures (79 Forms Entries)
Form: Contracts and Grant Management
Consulting Agreements — Guidelines for Faculty and Professional
Form

Consulting Agreements — Guidelines for Faculty and Professional

This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: October 16, 2007

REVISION DATE(S):

10/14/2008

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Form: Export Regulations (ITAR/EAR/OFAC), Research Agreement Templates, Templates
Data Transfer and Use Agreement
Form

Data Transfer and Use Agreement

This export regulations form deals with standards from the United States federal government regarding the transport of research material and project staff across national borders. If there are any questions regarding these standards, please review the Research Office’s Regulatory Affairs page.

This agreement template is to be used where transfer of data between the University of Delaware and an external entity are involved. Whether UD is the recipient or provider of the data.

 

Form Details:

OWNER: Regulatory Affairs

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: June 27, 2019

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Form: Contracts and Grant Management
Debarment Statement
Form

Debarment Statement

This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: September 29, 2008

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Form: Contracts and Grant Management, University, Research Agreement Templates
Draft Master Research Agreement with Industry
Form

Draft Master Research Agreement with Industry

This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

The Draft Master Research Agreement with Industry is a template of a contract between UD and the sponsor; it specifies the obligations of UD and the sponsor in funding and conducting any scope of work that UD may propose for funding by that sponsor.

 

Form Details:

OWNER: Research Office

ORIGINATION DATE: September 9, 2018

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Form: Effort Certification
Effort Certification System Webform
Form

Effort Certification System Webform

The effort certification system is used to manage the time faculty spend on their individual obligations. These can range from research to teaching obligations to the management of multiple grants. If you have specific questions, please contact your department’s assigned effort administrator. If you are unsure who holds the effort administrator position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

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Form: Contracts and Grant Management, Templates
Effort Reporting Template
Form

Effort Reporting Template

This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: July 27, 2007

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Form: Reporting Misconduct
EthicsPoint Reporting Portal for Research
Form

EthicsPoint Reporting Portal for Research

Secure and Anonymous webportal for reporting misconduct in the following situations:

  • Conflict of Interest – Research Concerns related to violations of conflict of interest policies governing researchers.
  • Data Privacy – Refers to the technical, contractual, administrative and physical steps taken by the institution to protect against unauthorized access to and disclosure of personally identifiable data of students, faculty and other third parties that we possess. Includes the theft of, and intentional or inadvertent loss of such data.
  • Environmental and Safety Matters- Environmental and Safety Matters Failure to meet the requirements of any applicable law, rule or regulation relating to the environment, working conditions or workplace safety, including, without limitation, regulations promulgated by the U.S. Occupational Safety and Health Administration, the U.S. Environmental Protection Agency, and similar agencies in other jurisdictions. Includes a failure to inform supervisors regarding failure to meet the requirements.
  • Fraud – Research – The intentional misrepresentation or concealment of information in order to deceive, mislead, or acquire something of value. A fraud is an intentional deception perpetrated to secure an unfair gain.
  • Human or Animal Research – Inappropriate use of humans or animals involved in research.
  • Intellectual Property Infringement, Misappropriation or Disclosure – Any unauthorized or inappropriate use, misappropriation or disclosure of confidential information (in any form) or intellectual property belonging to the institution or any institution’s customer, supplier or business partner, including, without limitation, any intellectual property protected under any U.S. or other laws relating to copyrights, patents or trade secrets. Also includes any unauthorized or inappropriate use of any institution computer system.
  • Research Grant Misconduct or Misappropriation of Costs – Unallowable or questionable expenditures or cost transfers to government grants, contracts or other agreements. Any expenditures or cost transfers that may be in violation of OMB Circular A-21.
  • Scientific Misconduct – Fabrication, falsification, plagiarism, or other practices that seriously deviate from those that are commonly accepted within the scientific community for proposing, conducting, or reporting research. Fabrication is making up data or results and recording or reprinting them. Falsification is manipulating research materials, equipment or processes, or changing or omitting data or results, such that the research is not accurately reported in the research record. Plagiarism is the appropriation of another person’s ideas, processes, results, or words without giving appropriate credit.
  • Other Research Matters – Other matters of concern not specifically outlined above.

 

Form Details:

OWNER: NAVEX Global

RESPONSIBLE OFFICE: Research Office

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Form: Human Subjects in Research
Exempt Determination Tool
Form

Exempt Determination Tool

A tool to help determine if research is eligible for exempt status under the Common Rule.

 

Form Details:

OWNER: Maria Palazuelos

RESPONSIBLE OFFICE: UD IRB

ORIGINATION DATE: January 21, 2019

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Form: Export Regulations (ITAR/EAR/OFAC)
Export Control Certification for I-129 Form
Form

Export Control Certification for I-129 Form

This export regulations form deals with standards from the United States federal government regarding the transport of research material and project staff across national borders. If there are any questions regarding these standards, please review the Research Office’s Regulatory Affairs page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: June 7, 2011

REVISION DATE(S):

06/07/2011, 08/08/2017

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Form: Export Regulations (ITAR/EAR/OFAC)
Export Controlled Project Staff Eligibility Form
Form

Export Controlled Project Staff Eligibility Form

This export regulations form deals with standards from the United States federal government regarding the transport of research material and project staff across national borders. If there are any questions regarding these standards, please review the Research Office’s Regulatory Affairs page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: April 16, 2010

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ASSISTANCE

Compliance Hotline
Phone: (302) 831-2792

UD Research Office
210 Hullihen Hall
Newark, DE 19716
Phone: (302) 831-2136
Fax: (302) 831-2828
Contact us

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