Forms, Policies & Procedures

Here you will find a repository of forms, policies and procedures related to research at the University of Delaware. This repository draws on sources throughout campus to provide quick and easy access to these resources in a variety of formats, such as html, MSWord and Adobe PDF. We encourage you to explore and use the tools provided to narrow your search by word, resource type or category in order to learn more about the content that governs research at UD.


*NOTE: As of October 2020 Google Chrome changed how it handles file downloads. If you encounter difficulties, right click on the “Download” button/link and select “save link as.” Once selected the file download will be executed and can be saved to the desktop. A second method is to use a different browser.

FILTER BY
RO Forms, Policies, and Procedures Search 2019

Animal Subjects in Research

For Forms, Policies and Procedures pertaining to Animal Subjects in Research and other resources

Click Here

Conflict of Interest
Contracts and Grant Management
Effort Certification
Export Regulations (ITAR/EAR/OFAC)
Human Subjects in Research
Intellectual Property
Internal Funding
Material Transfer
Reporting Misconduct
Research Administration
Research Agreement Templates
RO Forms, Policies, and Procedures Search 2019

Forms, Policies and Procedures (93 Forms Entries)
Form: Research Office
Debarment Statement
Form: UD Research Office

Debarment Statement

This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: September 29, 2008

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51475

Form: Human Subjects in Research, Templates, University
Documentation Consent Process Form and Log
Form: Human Subjects in Research, Templates, University

Documentation Consent Process Form and Log

Informed consent is a process and involves providing a potential subject with adequate information about the research to allow for an informed decision about the subject’s voluntary participation in a research study. Informed consent is a process. Documenting informed consent occurs after explaining the research, addressing any questions, and assessing participant comprehension.

  • Documentation of informed consent requires the signature of informed consent by the research participant (or their legally authorized representative or parent(s), as applicable) unless a waiver of that signature has been approved by the IRB.
  • The forms here are two different suggested templates that can be used so that the person obtaining consent notates the following: current and IRB-approved informed consent forms were used, that he/she explained the research to the participant, ensured that the participant understood the research and that the participant freely agreed to enroll.
  • These forms should be utilized at the beginning of the study and throughout the study, when updates and revisions to the consent form(s) require re-consent.
  • The templates herein provide a framework for documenting the consent discussion and process with each potential study participant and should be customized to different studies as applicable.
  • Modify the form as needed/desired to add or remove any additional consent information, such as:
    • If a legally authorized representative is present
    • Information related to signatures as applicable

 

Form Details:

OWNER: UD Research Regulatory Affairs

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: January 5, 2022

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=94367

Form: Research Office
Draft Master Research Agreement with Industry
Form: UD Research Office

Draft Master Research Agreement with Industry

The Draft Master Research Agreement with Industry is a template of a contract between UD and the sponsor; it specifies the obligations of UD and the sponsor in funding and conducting any scope of work that UD may propose for funding by that sponsor.

 

Form Details:

OWNER: Research Office

ORIGINATION DATE: September 9, 2018

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51657

Form: Research Office
Effort Certification System Webform
Form: UD Research Office

Effort Certification System Webform

The effort certification system is used to manage the time faculty spend on their individual obligations. These can range from research to teaching obligations to the management of multiple grants. If you have specific questions, please contact your department’s assigned effort administrator. If you are unsure who holds the effort administrator position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

Download Form (CAS login) Email https://research.udel.edu/forms-policies-procedures/?entry=51496

Form: Research Office
Effort Reporting Template
Form: UD Research Office

Effort Reporting Template

This form is used to help manage the resources allocated from grants, gifts and sponsored agreements. Both the University and the government have specific protocols in place to prevent the misuse of funds and other resources. Please contact your assigned contract and grant specialist if you have specific questions, or if you have questions about other forms and steps in the award process. If you are unsure of who holds the contract and grant specialist position for your department, please refer to the Administrator Directory search on the Staff Directory Page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: July 27, 2007

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51476

Form: Research Office
Equipment Inventory Template
Form: UD Research Office

Equipment Inventory Template

This template is used to report equipment inventory to the sponsor. Please contact your assigned Sponsored Research Accountant with any questions regarding this form.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: December 5, 2019

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51672

Form: EthicsPoint
EthicsPoint Reporting Portal for Research
Form: EthicsPoint

EthicsPoint Reporting Portal for Research

Secure and Anonymous webportal for reporting misconduct in the following situations:

  • Conflict of Interest – Research Concerns related to violations of conflict of interest policies governing researchers.
  • Data Privacy – Refers to the technical, contractual, administrative and physical steps taken by the institution to protect against unauthorized access to and disclosure of personally identifiable data of students, faculty and other third parties that we possess. Includes the theft of, and intentional or inadvertent loss of such data.
  • Environmental and Safety Matters- Environmental and Safety Matters Failure to meet the requirements of any applicable law, rule or regulation relating to the environment, working conditions or workplace safety, including, without limitation, regulations promulgated by the U.S. Occupational Safety and Health Administration, the U.S. Environmental Protection Agency, and similar agencies in other jurisdictions. Includes a failure to inform supervisors regarding failure to meet the requirements.
  • Fraud – Research – The intentional misrepresentation or concealment of information in order to deceive, mislead, or acquire something of value. A fraud is an intentional deception perpetrated to secure an unfair gain.
  • Human or Animal Research – Inappropriate use of humans or animals involved in research.
  • Intellectual Property Infringement, Misappropriation or Disclosure – Any unauthorized or inappropriate use, misappropriation or disclosure of confidential information (in any form) or intellectual property belonging to the institution or any institution’s customer, supplier or business partner, including, without limitation, any intellectual property protected under any U.S. or other laws relating to copyrights, patents or trade secrets. Also includes any unauthorized or inappropriate use of any institution computer system.
  • Research Grant Misconduct or Misappropriation of Costs – Unallowable or questionable expenditures or cost transfers to government grants, contracts or other agreements. Any expenditures or cost transfers that may be in violation of OMB Circular A-21.
  • Scientific Misconduct – Fabrication, falsification, plagiarism, or other practices that seriously deviate from those that are commonly accepted within the scientific community for proposing, conducting, or reporting research. Fabrication is making up data or results and recording or reprinting them. Falsification is manipulating research materials, equipment or processes, or changing or omitting data or results, such that the research is not accurately reported in the research record. Plagiarism is the appropriation of another person’s ideas, processes, results, or words without giving appropriate credit.
  • Other Research Matters – Other matters of concern not specifically outlined above.

 

Form Details:

OWNER: NAVEX Global

RESPONSIBLE OFFICE: Research Office

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51571

Form: Human Subjects in Research
Exempt Determination Tool
Form: Human Subjects in Research

Exempt Determination Tool

A tool to help determine if research is eligible for exempt status under the Common Rule.

 

Form Details:

OWNER: Maria Palazuelos

RESPONSIBLE OFFICE: UD IRB

ORIGINATION DATE: January 21, 2019

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51639

Form: Export Regulations (ITAR/EAR/OFAC)
Export Control Certification for I-129 Form
Form: Export Regulations (ITAR/EAR/OFAC)

Export Control Certification for I-129 Form

This export regulations form deals with standards from the United States federal government regarding the transport of research material and project staff across national borders. If there are any questions regarding these standards, please review the Research Office’s Regulatory Affairs page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: June 7, 2011

REVISION DATE(S): 06/07/2011, 08/08/2017

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51497

Form: Export Regulations (ITAR/EAR/OFAC)
Export Controlled Project Staff Eligibility Form
Form: Export Regulations (ITAR/EAR/OFAC)

Export Controlled Project Staff Eligibility Form

This export regulations form deals with standards from the United States federal government regarding the transport of research material and project staff across national borders. If there are any questions regarding these standards, please review the Research Office’s Regulatory Affairs page.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: April 16, 2010

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51498

Form: Research Office
Facility Use Agreement Template
Form: UD Research Office

Facility Use Agreement Template

The Facility Use Agreement is a template for an agreement between UD and an external entity; it specifies the terms and conditions associated with an external entity using UD facilities.

 

Form Details:

OWNER: Regulatory Affairs

RESPONSIBLE OFFICE: Research Office

ORIGINATION DATE: February 4, 2020

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51674

Form: Research Office
FIN Proposal Approval Summary Form
Form: UD Research Office

FIN Proposal Approval Summary Form

This intellectual property form helps to manage, record and protect the intellectual property generated by research done at the University of Delaware. For more information regarding intellectual property and research, please refer to the Regulatory Affairs page. If there are specific questions, please contact Regulatory Affairs at 302-831-2136.

 

Form Details:

OWNER: Research Office

RESPONSIBLE OFFICE: Research Office

Download Form Email https://research.udel.edu/forms-policies-procedures/?entry=51607

ASSISTANCE

Compliance Hotline
Phone: (302) 831-2792

UD Research Office
210 Hullihen Hall
Newark, DE 19716
Phone: (302) 831-2136
Fax: (302) 831-2828
Contact us

SUBSCRIBE & CONNECT

From our latest Research Magazine to our latest discoveries, keep in touch with UD Research by signing up for our services below.

Share This